Los Rios Community College District

Administrative Assistant I

The Institution:

Sacramento City College is an urban college in a park-like setting located in the heart of the Sacramento metropolitan area. The College is a learning center for approximately 23,000 day and evening students. Founded in 1916, Sacramento City College is a place of tradition and history, with a vitality and diversity that is contemporary. The College consists of a main campus and outreach centers in Davis, Downtown, and West Sacramento. Classes are offered seven days a week, both day and evening. The faculty and staff of Sacramento City College value a humanistic approach to learning, teaching, and working together in a diverse community. The college is a part of the Los Rios Community College District and uses an interest based approach to dispute resolution.

Position Summary:

Positions in this class are usually found as secretaries to managers and professional staff. Incumbents perform difficult and varied secretarial and clerical work under general supervision of the assigned manager within a framework of standard policies and procedures. A general knowledge of the District-wide and college-wide programs is necessary for positions in this class. Coordination of office activities with other District offices is significant and files and records maintained by incumbents often have college-wide scope. There may be lead responsibilities for classified employees and student aides, as well as a need for independent judgment in resolving routine problems. [For a detailed job description for this LRCEA (White Collar) posting click on the "Job Description" link on the left side of your screen, then click on "Los Rios Classified Employee's Association (White Collar) Job Descriptions".]

JOB LOCATION: Davis Center, 1909 Galileo Court, Suite B, Davis, California 95618

Additional Position Summary:

(Also see similar posting for Confidential Chancellor's Executive Assistant, Posting Number 0001051)

Responsibilities:

Assists administrator with office organization and detail and recommends operating practices and procedures to create new or to revise existing methods. Answers inquiries requiring knowledge of resources, services, and procedures regarding curriculum issues and state regulations; provides information about college standards and procedures and assists in the coordination of services for students, staff, and the public; obtains information by reviewing files, records, and other documents including Internet sources; explains administrative unit, and college operating policies and procedures for students, faculty, and staff; delivers messages; and runs errands. Assists students and staff in problems relating to special programs, student services records, and/or complaints; and assists in their resolution or refers them to appropriate staff members. Coordinates activities with other District offices; arranges appointments for staff, faculty, and students. Prepares materials for presentations and instruction; prepares records and reports for District and/or external agencies; prepares time sheets, reports, and/or preliminary payroll records; prepares travel forms and equipment/supply requests from department, campus-wide committees, funding applicants, etc.; and prepares and reviews a variety of data for completion and conformance with established procedures such as travel authorizations, requisitions, and workers compensation claim forms. Maintains accurate master records, database mailing lists, paper files, absence, and inventory records; maintains database files of confidential, sensitive, and technical information; and maintains and/or monitors the department budget. Operates and maintains office machines; responds to network computer and other trouble calls by notifying repair people; handles complaints by referring them to appropriate staff members; resolves problems encountered in the purchasing process through communication with vendors; and orders materials, supplies, and services. Copies, sorts, and files documents or enters in a database; updates and proofreads data and other information such as records or reports; compiles, prepares, and revises sections of college catalog for printing; and assists in developing and publishing curriculum and committee calendars. Assists with monitoring and reconciliation of department and/or office budgets; verifies and calculates FTEs and load for certificated employees; prepares and lays out promotional brochures and fliers; tracks flex obligation for faculty; prepares adjunct faculty assignments; prepares timesheets and time reports for adjunct faculty and/or counselors, and prepares payroll documents. Coordinates personnel interviews for new hires; may have lead responsibility for temporary clerical staff, and/or student employees and be expected to interview, train and oversee their work. Makes appointments and maintains calendars for managers and/or professional staff; reads and answers correspondence; receives and accounts for fees; schedules staff meetings, conferences and appointments; and processes incoming and outgoing mail, packages, and other materials. Compiles information for and prepares and/or edits meeting agendas, minutes, correspondence, memoranda, reports and other materials for mailing or distribution; assists in preparing material for published class schedules, catalogs, student guides, newsletters, bulletins and registration; and assists with the development and maintenance of forms necessary for meeting state and local educational requirements. Serves on committees as assigned and performs related duties as required.

Minimum Qualifications:

Type 50 nwpm. Typing test/certificate required.

EXPERIENCE: Two years of general secretarial/clerical experience. 

Promtional: One year of experience with Los Rios CCD performing clerical duties. (Promotional applies to regular, current Classified employees working with the Los Rios CCD.)

EDUCATION: Secretarial and clerical course work preferred; college level business, secretarial, clerical or related course work may be substituted on a year-for-year basis for up to one year of the desired secretarial/clerical experience. 

Have sensitivity to and understanding of the diverse academic socioeconomic, cultural, disability and ethnic backgrounds of community college students.

(Experience Requirement: One year of experience is equal to 12 months of experience at a maximum of 40 hours per week. Education Requirement: 12 units is equal to 6 months of education; 24 units is equal to 1 year of education.)

Application Instructions:

1. A completed LRCCD Classified Application (required). 

2. Typing Certificate (50 NWPM) (required). This position has typing requirements that should be reviewed prior to applying to the job posting. To review the typing requirements, click on the "Typing Requirement" link on the navigation bar on the left side of your screen. Failure to have a typing certificate submitted with the application will automatically disqualify the applicant from consideration for the job posting. The typing certificate must be attached to the application by the final closing date of the job posting. 

- IMPORTANT: All typing certificates must show total gross words per minute and the number of errors. Los Rios CCD calculates Net Words Per Minute by subtracting one point for each error. (Typing certificates that list percentages only will not be accepted). Typing tests taken through an online service/agency WILL NOT be accepted. Typing certificates must be signed and dated from a recognized school or agency.

3. Unofficial transcripts of college/university work (required if using education to meet the Minimum Qualifications of this position).

4. Resume (recommended).

5. Two (2) letters of recommendation (recommended). 

6. Letter of Interest (recommended).

Do not submit additional materials that are not requested.

* TRANSCRIPTS: 

- Individuals who have completed colleges or university course work at an institution in a country other than the United States must obtain a complete evaluation of foreign transcripts, degrees and other relevant documents. A foreign transcript evaluation is required any time foreign course work is used to meet minimum qualifications even if the foreign transcript has been accepted by a college or university in the United States.

- Graduate advising documents and grade reports will not be accepted as unofficial transcripts.

- It is the responsibility of Los Rios CCD employees to provide transcripts for the application process, if required by position.

Conditions:

Job Offer Requirements: Offers of employment are contingent upon successful clearance from a criminal background check, freedom from tuberculosis, and proof of identity and eligibility to work in the United States prior to the first day of work. The District may select additional qualified candidates should unexpected vacancies or needs occur during this recruitment/selection process.

Work Schedule:

9:00 a.m. - 6:00 p.m., Monday - Thursday

8:00 a.m. - 5:00 p.m., Friday

JOB LOCATION: Davis Center, 1909 Galileo Court, Suite B, Davis, California 95618

Additional Salary Information:

No additional salary information to note

Location:

SCC (Sacramento City College)

Department:

SCC Admininstrative Services

Total Hrs/Week:

40 hrs/wk 

To be considered for this position please visit our web site and apply on line at the following link: http://apptrkr.com/211563

LRCCD embraces diversity as one of the core values of the organization. 

The Los Rios Community College District is an equal opportunity employer, and does not discriminate regardless of race, color, sex, religion, age, sexual orientation, national origin, ancestry, disability, medical condition, political affiliation or belief, or marital status. 

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