Magnolia Science Academy-8 Bell Administrative Assistant at Magnolia Public Schools

Application Deadline

8/12/2013 11:55 PM Pacific

Date Posted
7/31/2013
Contact
Alfredo Rubalcava
(323) 826-3925
Number of Openings
1
Salary
Add'l Salary Info
$ 14 per hour
Length of Work Year
Year Round
Employment Type
Full Time
Job Description / Essential Elements:    Print   
MAGNOLIA EDUCATIONAL & RESEARCH FOUNDATION Orange County Campus Administrative Assistant Job Posting Magnolia Educational & Research Foundation is a K-12 grade, tuition free, public charter school providing an innovative, high-quality, and standards-based curriculum with an emphasis on math, science, and technology. Magnolia Educational & Research Foundation implements a unique educational program to inspire every student enrolled in the school to feel the joy of learning, and reach their full potential abilities. We will be serving more than 2,000 students from K-12 and are expanding with three new schools around California. One of our school sites, Pacific Technology School in Orange County is looking for qualified Office Manager: Our IDEAL CANDIDATES must have • Performs clerical work related to such matters as enrollment, attendance, curriculum, personnel, organization, and requisitions and purchase orders for supplies and equipment, • Arrange appointments for the school administrator, maintains an appointment calendar, receives visitors, answers daily phones, • Reviews reports, other items and obtains information from a variety of sources as requested by the administrator in order to advise on necessary actions and to provide information to personnel, parents, students, • Organizes and maintains files and records, • Willingness to perform other tasks as may be assigned by the administration, • Performs clerical work, such as filing, typing, operating office machines, and opening and routing mail, • Oversee students waiting in the main office of the school, • Excellent written and verbal communication skills. *Experience in charter school environment is a plus. We offer competitive compensation package and medical benefits. If you are interested, please send your resume to hr_ptsoc@magnoliafoundation.org. The Magnolia Educational and Research Foundation engages employees without regard to race, color, religion, age, gender, marital status, sexual orientation or any other characteristic covered by law. All who believe they meet the stated qualifications are invited to apply. The Magnolia Educational and Research Foundation is an equal opportunity employer.

Requirements / Qualifications

Job Description - Office Assistant/Secretary Primary Duties: - Student Information System (CoolSIS- keep student information updated and input any data needed) - New Student Enrollment - Transfer - Prior to Beginning of School Year Forms - Emergency Readiness Folders - Phone Announcements (School Reach) - Newsletter- 1st Thursday of every month - Tardy Slips - Fax Machine - Copying machine - Filing - Making copies for office - Data entry - Customer Service – Assisting parents, students and visitors. Answer phone calls, check messages and email. - Attendance (making calls to parents, receiving attendance letters, inputting absences on CoolSIS, checking reports and sending out Truancy Letters) - Office Supplies - Duties of a nurse - 911 procedures - Translate - Clean office - Stamp mail - Enrollment packets - PARs - Maintenance of bulletins - Updating Staff mail boxes/delivering mail - Money Handling/ Cash-Check Deposits - Graduation - Summer packets

Candidate needs to posses Associate Degree. BA Degree highly preferred.

Requirements / Qualifications

Job Description - Office Assistant/Secretary Primary Duties: - Student Information System (CoolSIS- keep student information updated and input any data needed) - New Student Enrollment - Transfer - Prior to Beginning of School Year Forms - Emergency Readiness Folders - Phone Announcements (School Reach) - Newsletter- 1st Thursday of every month - Tardy Slips - Fax Machine - Copying machine - Filing - Making copies for office - Data entry - Customer Service – Assisting parents, students and visitors. Answer phone calls, check messages and email. - Attendance (making calls to parents, receiving attendance letters, inputting absences on CoolSIS, checking reports and sending out Truancy Letters) - Office Supplies - Duties of a nurse - 911 procedures - Translate - Clean office - Stamp mail - Enrollment packets - PARs - Maintenance of bulletins - Updating Staff mail boxes/delivering mail - Money Handling/ Cash-Check Deposits - Graduation - Summer packets

Candidate needs to posses Associate Degree. BA Degree highly preferred.