JOB SPECIFICATION CLERK II – HS COUNSELING THE POSITION Under general supervision, performs any of a variety of regular clerical record keeping, record checking, typing and filing duties which follow particular routines in school or district offices; and performs related work as required. RESPONSIBLE TO: Principal DISTINGUISHING CHARACTERISTICS Positions in this class have general supervision from a Principal or District Supervisor. Incumbents work within a framework of established procedures and are expected to perform a wide variety of typing and general clerical duties with only occasional instruction or assistance. No supervision is exercised over other positions. The duties listed below are typical for positions in the class collectively but no one position will necessarily include all these duties. EXAMPLES OF DUTIES The duties listed are typical, but not exclusive: • Performs a variety of clerical work, including typing, proofreading, filing, checking and recording information on records. • Posts information to forms, accounts and records. • Alphabetizes files and re-files papers, cards and reports. • Searches records and files for readily identified information. • Answers the telephone and provides information concerning departmental programs. • Prepares and compiles various departmental records and reports. • Greets visitors and provides information relative to departmental procedures or services. • Operates a variety of office machines including copier, typewriter, calculator, computer and computer terminal. • Receives, sorts and distributes mail. • May work in a variety of locations, including school or district offices. • Participates in District inservice programs. QUALIFICATIONS GUIDE Knowledge of: • Correct English usage, spelling, grammar, punctuation and math. • Standard office procedures. Ability to: • Perform a variety of basic clerical work with accuracy and speed. • Learn to operate standard office equipment. • Make arithmetical calculations. • Receive and give information over the telephone or in person in a courteous manner. • Work efficiently with frequent interruptions. • Understand and carry out oral and written instructions. • Maintain cooperative working relationships with those contacted in the course of work. • Learn and follow office routines. TRAINING AND EXPERIENCE Equivalent to the completion of the twelfth grade; two (2) years clerical experience; or any combination of training and experience that could likely provide the desired knowledge and abilities. PERSONAL QUALITIES Maturity and judgment; clerical aptitude; willingness to learn operation of office equipment and procedures. SKILLS • Typing 40 words per minute. • Knowledge in use of computer. WORK YEAR: 212 Days SALARY: Range 23 Board Approved: March 6, 1990