Administrative Assistant at Alameda County Office Of Education
About the Employer
The Alameda County Office of Education (ACOE) leads with a student-centered vision, innovating in the classroom and building safe and supportive community schools. We collaborate and partner with local, county, and state agencies to address challenges students face. We are looking for individuals who can enact our vision: equipping the most vulnerable students and those who serve them with the tools to thrive. Join our team as we reimagine services to more holistically support students and erase the predetermination of failure for children, especially Alameda County’s most marginalized youth.
Requirements / Qualifications
RESPONSE TO THE SUPPLEMENTAL QUESTIONNAIRE LOCATED AT THE BOTTOM OF THE POSTING IS REQUIRED AT TIME OF APPLICATION SUBMISSION THE POSITION: The Administrative Assistant provides a variety of complex and technical administrative support to the Department Administrator. Duties include providing technical and/or specialized administrative support in the functional operations of the office planning, coordinating and organizing program activities, disseminating information and communications on behalf of the department. LOCATION: 313 W. Winton Ave. Hayward, CA 94544 TYPICAL DUTIES: Compiles and processes data from a wide variety of sources to prepare reports, makes recommendations, and prepares correspondence for disseminating. Coordinates a variety of projects, functions and/or program components to meet service delivery goals within deadlines. Develops and maintains a variety of documents files, records and database systems. Participates in a variety of meetings such as committees, workshops, and/or training and prepares minutes, communications, and supports the needs of the attendees. Prepares a variety complex and technical reports, documents and correspondence of a confidential and non-confidential nature. SEE FULL JOB DESCRIPTION FOR MORE INFORMATION
MINIMUM QUALIFICATIONS: Experience: Three years of progressively responsible experience providing complex and technical administrative level support to a department administrator. Education: Associates Degree (A.A.) preferred. Equivalency: Equivalent combination of education and experience. APPLICATION DEADLINE: Wednesday, June 18th at 11:59 p.m. APPLICATION REQUIREMENTS: The EdJoin Online Application and materials must be received by the final application filling date. Incomplete or late EdJoin Online Applications will not be accepted. THE FOLLOWING MATERIALS ARE REQUIRED: Completed EDJOIN online application, resume, cover letter, and answers to supplemental questionnaire. APPLICATION SCREENING & EXAMINATION PROCESS: A review of the candidates’ EdJoin Online Applications to verify possession of minimum qualifications. Those candidates who complete the EdJoin Online Application and who possess the minimum qualifications for the class will move on to the next step in the examination process. Those invited to participate will be notified via email of the date, time, and place of the examinations. We reserve the right to make changes to the announced examination components. THE PROCESS IS AS FOLLOWS: 1. Application Review……………………………PASS/FAIL 2. Written Examination*…………………….......Weighted 50% (Wednesday, June 25th, 2025) 3. Technical Oral Interview*………………….…Weighted 50% (Monday, June 30th, 2025 and Tuesday, July 1st, 2025) 4. Final Interview……………..………………….(TBD) * Candidate must attain a minimum score of 70% on all scored examinations.
- Answers to Supplemental Questions
- Letter of Introduction
- Resume
Requirements / Qualifications
RESPONSE TO THE SUPPLEMENTAL QUESTIONNAIRE LOCATED AT THE BOTTOM OF THE POSTING IS REQUIRED AT TIME OF APPLICATION SUBMISSION THE POSITION: The Administrative Assistant provides a variety of complex and technical administrative support to the Department Administrator. Duties include providing technical and/or specialized administrative support in the functional operations of the office planning, coordinating and organizing program activities, disseminating information and communications on behalf of the department. LOCATION: 313 W. Winton Ave. Hayward, CA 94544 TYPICAL DUTIES: Compiles and processes data from a wide variety of sources to prepare reports, makes recommendations, and prepares correspondence for disseminating. Coordinates a variety of projects, functions and/or program components to meet service delivery goals within deadlines. Develops and maintains a variety of documents files, records and database systems. Participates in a variety of meetings such as committees, workshops, and/or training and prepares minutes, communications, and supports the needs of the attendees. Prepares a variety complex and technical reports, documents and correspondence of a confidential and non-confidential nature. SEE FULL JOB DESCRIPTION FOR MORE INFORMATION
MINIMUM QUALIFICATIONS: Experience: Three years of progressively responsible experience providing complex and technical administrative level support to a department administrator. Education: Associates Degree (A.A.) preferred. Equivalency: Equivalent combination of education and experience. APPLICATION DEADLINE: Wednesday, June 18th at 11:59 p.m. APPLICATION REQUIREMENTS: The EdJoin Online Application and materials must be received by the final application filling date. Incomplete or late EdJoin Online Applications will not be accepted. THE FOLLOWING MATERIALS ARE REQUIRED: Completed EDJOIN online application, resume, cover letter, and answers to supplemental questionnaire. APPLICATION SCREENING & EXAMINATION PROCESS: A review of the candidates’ EdJoin Online Applications to verify possession of minimum qualifications. Those candidates who complete the EdJoin Online Application and who possess the minimum qualifications for the class will move on to the next step in the examination process. Those invited to participate will be notified via email of the date, time, and place of the examinations. We reserve the right to make changes to the announced examination components. THE PROCESS IS AS FOLLOWS: 1. Application Review……………………………PASS/FAIL 2. Written Examination*…………………….......Weighted 50% (Wednesday, June 25th, 2025) 3. Technical Oral Interview*………………….…Weighted 50% (Monday, June 30th, 2025 and Tuesday, July 1st, 2025) 4. Final Interview……………..………………….(TBD) * Candidate must attain a minimum score of 70% on all scored examinations.
- Answers to Supplemental Questions
- Letter of Introduction
- Resume
Comments and Other Information
SUPPLEMENTAL QUESTIONNAIRE:
Please submit your answer to the supplemental question below in PDF format. Limit answers to no more than 500 words and no smaller than 11pt font. Supplementals must be completed at the time of application submission.
Imagine you are starting your first day as an Administrative Assistant in a brand new department at the County Office of Education. Your supervisor hands you a set of raw data files in various formats and asks you to compile and organize them into a comprehensive report using Google Sheets. Additionally, you need to create a report summarizing key findings from the data for an upcoming meeting with partners from different departments. Please outline the steps you would take to complete this task efficiently and effectively.
Comments and Other Information
SUPPLEMENTAL QUESTIONNAIRE:
Please submit your answer to the supplemental question below in PDF format. Limit answers to no more than 500 words and no smaller than 11pt font. Supplementals must be completed at the time of application submission.
Imagine you are starting your first day as an Administrative Assistant in a brand new department at the County Office of Education. Your supervisor hands you a set of raw data files in various formats and asks you to compile and organize them into a comprehensive report using Google Sheets. Additionally, you need to create a report summarizing key findings from the data for an upcoming meeting with partners from different departments. Please outline the steps you would take to complete this task efficiently and effectively.
Application Deadline
6/18/2025 11:59 PM Pacific
Date Posted
5/29/2025
Contact
Aaliyah Mohammed
5106704289
5106704289
Number of Openings
1
Salary
Pay Range
$5,665.62 - $6,888.15 Monthly
$5,665.62 - $6,888.15 Monthly
Add'l Salary Info
(5 Steps/Range 17, CSEA)
Length of Work Year
261
Employment Type
Full Time
FTE
1.0
Benefits
Health Stipend up to $1,150 a month, Education Stipend up to $300 a month, 22 Vacation days, 13 Holidays and 13 sick days.