Special Education Data Technician (San Diego County) at Motivated Youth Academy*
Job Summary
Job Summary
The Special Education Data Technician plays a vital role in maintaining the accuracy, integrity, and compliance of special education data. This position supports the Special Education Department by reviewing and managing IEP documentation, auditing data across student information systems (SEIS, SIS, CalPADS), and coordinating with internal teams and vendors to ensure appropriate service delivery aligned with students’ IEPs. The technician is responsible for facilitating special education data reporting to state and federal agencies, resolving data discrepancies, and supporting program operations and administrative tasks. A strong focus on organization, data accuracy, confidentiality, and compliance is essential. Essential Duties and Responsibilities Review IEPs for completion and accuracy; confirm appropriate services and vendors are assigned Maintain, update, and audit data in SEIS and SIS to ensure consistency and compliance Generate and distribute weekly audit reports (e.g., enrollment, IEP tracking, attendance) Coordinate with staff and vendors for assessments, services, and IEP timelines Support Medi-Cal billing by documenting billable services and generating claims Process service provider invoices; track, audit, and code requisitions accurately Maintain digital and physical student records in compliance with FERPA Communicate with SELPA and other agencies to resolve data discrepancies Coordinate translation services, and support compliance tracking Collaborate on policy and procedure updates related to special education data and documentation Assist in preparing data submissions and reports for ERMHS, CALPADS, and performance indicators Additional Responsibilities: Respond to school-related emails, calls, and requests within one business day Maintain confidentiality and handle sensitive information appropriately Perform additional duties as assigned, including special projects and administrative support tasks Knowledge and Abilities The
Requirements / Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Two (2) years of related school experience working with individuals to improve access to educational services preferred; clerical and data entry experience including responsibility for organizing projects, establishing communication plans and providing high quality customer service. State and federal background clearance (LiveScan) to work with students (Education Code Section 44237). No prospective employee can report to work without this clearance being received and Human Resources notifying the immediate supervisor of this clearance. Proof of a clear TB test dated within the last 60 days (Education Code Section 49406) upon employment and thereafter updated every four years.
- Letter of Introduction
- Letter(s) of Recommendation (Three current references (Including one from an Immediate Supervisor))
- Resume
Requirements / Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Two (2) years of related school experience working with individuals to improve access to educational services preferred; clerical and data entry experience including responsibility for organizing projects, establishing communication plans and providing high quality customer service. State and federal background clearance (LiveScan) to work with students (Education Code Section 44237). No prospective employee can report to work without this clearance being received and Human Resources notifying the immediate supervisor of this clearance. Proof of a clear TB test dated within the last 60 days (Education Code Section 49406) upon employment and thereafter updated every four years.
- Letter of Introduction
- Letter(s) of Recommendation (Three current references (Including one from an Immediate Supervisor))
- Resume
Comments and Other Information
MY Academy is committed to providing an educational and work environment that is free from discrimination and harassment, including discrimination and harassment based on any protected category, and an environment free from retaliation for participation in any protected activity covered by this policy. MY Academy will ensure equal rights and opportunities in accessing education programs, activities, and facilities and prohibits discrimination or harassment based on the following categories: race, color, religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, physical or mental disability, medical condition (including cancer and genetic characteristics), genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, age (40 years and over), sexual orientation, veteran and/or military status, protected medical leaves (requesting or approved for leave under the Family and Medical Leave Act of the California Family Rights Act), domestic violence victim status, political affiliation, and any other status protected by state or federal law. In addition, MY Academy prohibits retaliation against a person who engages in activities protected under this policy. Reporting, or assisting in reporting, suspected violations of this policy and cooperating in investigations or proceedings arising out of a violation of this policy are protected activities under this policy.
Ms. Gigi Lenz
Operations and Program Manager
Title IX/Uniform Complaint Procedure Coordinator
500 LaTerraza Blvd. #150
Escondido, CA 92025
Comments and Other Information
MY Academy is committed to providing an educational and work environment that is free from discrimination and harassment, including discrimination and harassment based on any protected category, and an environment free from retaliation for participation in any protected activity covered by this policy. MY Academy will ensure equal rights and opportunities in accessing education programs, activities, and facilities and prohibits discrimination or harassment based on the following categories: race, color, religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, physical or mental disability, medical condition (including cancer and genetic characteristics), genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, age (40 years and over), sexual orientation, veteran and/or military status, protected medical leaves (requesting or approved for leave under the Family and Medical Leave Act of the California Family Rights Act), domestic violence victim status, political affiliation, and any other status protected by state or federal law. In addition, MY Academy prohibits retaliation against a person who engages in activities protected under this policy. Reporting, or assisting in reporting, suspected violations of this policy and cooperating in investigations or proceedings arising out of a violation of this policy are protected activities under this policy.
Ms. Gigi Lenz
Operations and Program Manager
Title IX/Uniform Complaint Procedure Coordinator
500 LaTerraza Blvd. #150
Escondido, CA 92025
Application Deadline
6/30/2025 11:55 PM Pacific
Date Posted
5/8/2025
Contact
Number of Openings
1
Salary
Add'l Salary Info
$27.34 - $35.67/hour. Starting salary is based on related industry and/or applicable experience.
Length of Work Year
12 months
Employment Type
Part Time
Benefits
Medical,Dental,Vision Stipend of $20,000/year for Tier 1 (.75+ FTE) or $8,800/year for Tier 2 (.475-.50 FTE)
Stipend
Phone/Internet $50/mo, mileage reimbursement and education stipend for MA and/or Doctorate
Retirement
STRS and 403(b)/457(b) with Employer contribution per board policy
Travel is Required
Travel within the county—and occasionally to neighboring counties—is required to deliver in-person student services, support sessions, attend staff meetings, and participate in professional development and trainings. Candidates must live within a reasonable commuting distance.