Executive Assistant, Alternative Education at Orange County Department of Education
About the Employer
The Orange County Department of Education (OCDE) serves some of Orange County’s most vulnerable student populations and provides support and mandated fiscal oversight to 28 school districts serving more than 600 schools and approximately 475,000 students. In addition to providing direct instruction to students through its own alternative and special education programs, OCDE administers an array of programs and services that are critical to the operations of local school districts and community colleges, facilitating professional development, legal guidance, payroll, career and technical education support, high-speed internet access, Local Control and Accountability Plan assistance and approval, resources for families, and student enrichment. OCDE’s vision is that “Orange County students will lead the nation in college and career readiness and success.” Department staff are working to achieve this goal in collaboration with educators at all levels of student development, from early childhood through higher education, and in partnership with families, businesses and community organizations.
Job Summary
Job Summary
We are looking for a talented and enthusiastic individual to serve as Executive Assistant for the Alternative Education Division. The selected candidate will serve as a diverse administrative support to the director in the division. The incumbent will perform administrative operations of that executive's office, perform a variety of clerical, office support, and record management duties. The Executive Assistant will also maintain meticulous record-keeping and assume responsibility for budget monitoring. In addition to performing a variety of administrative duties to support the work of the executive, the person selected will coordinate, arrange, and confirm meetings, conferences, and appointments. Responsibilities include: travel arrangements and confirmations, composing correspondence, memos, reports, and requisitions. The Executive Assistant will be responsible for planning, coordinating, and efficiently executing the daily operations and administrative tasks within the office of a Director in a dynamic and high-profile political and organizational setting. This role demands adept management of a multitude of evolving priorities.
Requirements / Qualifications
Education, Experience, and Training Guidelines: Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: * High school diploma or high school equivalency test. * Associate's degree or course work in business management, communications, or a related field is highly desirable and may be substituted for a portion of the required experience. * Five (5) years of increasingly responsible office administrative or secretarial experience.
The supplemental questions below are mandatory and must be completed to be considered for this position. Your responses should be thoughtful and thorough, and within the limit of 5,000 characters or less. 1. Describe a situation where you had to manage multiple high-priority tasks simultaneously. How did you prioritize and handle these tasks, and what was the outcome? 2. Provide an example of a time when you had to handle confidential or sensitive information. How did you ensure the information remained secure, and what measures did you take to maintain confidentiality?
Requirements / Qualifications
Education, Experience, and Training Guidelines: Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: * High school diploma or high school equivalency test. * Associate's degree or course work in business management, communications, or a related field is highly desirable and may be substituted for a portion of the required experience. * Five (5) years of increasingly responsible office administrative or secretarial experience.
The supplemental questions below are mandatory and must be completed to be considered for this position. Your responses should be thoughtful and thorough, and within the limit of 5,000 characters or less. 1. Describe a situation where you had to manage multiple high-priority tasks simultaneously. How did you prioritize and handle these tasks, and what was the outcome? 2. Provide an example of a time when you had to handle confidential or sensitive information. How did you ensure the information remained secure, and what measures did you take to maintain confidentiality?
Comments and Other Information
A completed EdJoin application is required for a candidate to be considered for this opportunity. An attached resume will not be accepted in lieu of a completed EdJoin application.
Before receiving authorization to work in this position, the individual selected will be required to provide a current negative TB authorization, within the last 60 days, and submit fingerprints for the purpose of conducting a confidential background investigation and record check. The tests are arranged and paid for by OCDE.
The selected candidate will also be required to show original documents which establish both the individual’s identity and employment authorization.
We reserve the right to reopen, readvertise, or delay filling this position.
EOE/ADA
Notice to Applicants: If you require accommodation in the application process, please inform us.
Comments and Other Information
A completed EdJoin application is required for a candidate to be considered for this opportunity. An attached resume will not be accepted in lieu of a completed EdJoin application.
Before receiving authorization to work in this position, the individual selected will be required to provide a current negative TB authorization, within the last 60 days, and submit fingerprints for the purpose of conducting a confidential background investigation and record check. The tests are arranged and paid for by OCDE.
The selected candidate will also be required to show original documents which establish both the individual’s identity and employment authorization.
We reserve the right to reopen, readvertise, or delay filling this position.
EOE/ADA
Notice to Applicants: If you require accommodation in the application process, please inform us.
Application Deadline
3/27/2025 11:59 PM Pacific
Date Posted
3/13/2025
Contact
Number of Openings
1
Salary
Pay Range
$5,279.00 - $6,974.00 Monthly
$5,279.00 - $6,974.00 Monthly
Add'l Salary Info
Range 46: Placement based on review of education and experience.
Length of Work Year
12 months/260 Days
Employment Type
Full Time