Contract Specialist at San Diego Unified School District
Job Summary
Job Summary
BASIC FUNCTION: The Contract Specialist coordinates and administers contracts by organizing, preparing, and maintaining contracts for architectural, engineering, and professional service consulting agreements and specialized buying assignments including construction and material bid documents, contracts, files, and budget documents. Additionally, the Contract Specialist develops and administers requests for proposals leading to contract negotiation and administration.
Requirements / Qualifications
Examples of Duties Incumbents may perform any combination of the essential functions shown below. This position description is not intended to be an exhaustive list of all duties, knowledge, or abilities associated with this classification, but is intended to accurately reflect the principal job elements. E = Essential Functions Coordinate contract procurement process including contractor pre-qualifications, contract bid packages, design agreements, bid evaluations, and award recommendations. E Develop and administer documents for bid process, design agreements, work authorizations, addendums, and other necessary documentation for contracting purposes; revise complex and difficult specifications; oversee distribution of plans, specifications, and prime contractor bid documents. E Independently purchase school supplies, materials, computers and equipment, food products, and services. E Coordinate and conduct bid openings and establish vendor selection lists, request for qualifications, and request for proposal materials. E Work with district legal staff to resolve bid irregularities and bid protests. E Develop and maintain computer database files for tracking of contracts and budgets and other contract related documents; monitor payment of invoices. E Work with district staff to develop contracts for project-related services from initial inception to project completion; provide technical advice to department and school administrators and assist in solving procurement problems. E Perform independent research and analysis and prepare periodic or special reports. E May lead and direct the work of buyers and clerical staff. Perform related duties as assigned.
Minimum Qualifications EDUCATION AND EXPERIENCE: Any combination of training, experience, and/or education equivalent to BA or BS degree in business or public administration or a related major and four years of recent, directly related experience in contract administration in a large public agency environment or related field. LICENSES AND OTHER REQUIREMENTS: Possession of a valid California driver's license and availability of private transportation (mileage expense allowance provided).
Requirements / Qualifications
Examples of Duties Incumbents may perform any combination of the essential functions shown below. This position description is not intended to be an exhaustive list of all duties, knowledge, or abilities associated with this classification, but is intended to accurately reflect the principal job elements. E = Essential Functions Coordinate contract procurement process including contractor pre-qualifications, contract bid packages, design agreements, bid evaluations, and award recommendations. E Develop and administer documents for bid process, design agreements, work authorizations, addendums, and other necessary documentation for contracting purposes; revise complex and difficult specifications; oversee distribution of plans, specifications, and prime contractor bid documents. E Independently purchase school supplies, materials, computers and equipment, food products, and services. E Coordinate and conduct bid openings and establish vendor selection lists, request for qualifications, and request for proposal materials. E Work with district legal staff to resolve bid irregularities and bid protests. E Develop and maintain computer database files for tracking of contracts and budgets and other contract related documents; monitor payment of invoices. E Work with district staff to develop contracts for project-related services from initial inception to project completion; provide technical advice to department and school administrators and assist in solving procurement problems. E Perform independent research and analysis and prepare periodic or special reports. E May lead and direct the work of buyers and clerical staff. Perform related duties as assigned.
Minimum Qualifications EDUCATION AND EXPERIENCE: Any combination of training, experience, and/or education equivalent to BA or BS degree in business or public administration or a related major and four years of recent, directly related experience in contract administration in a large public agency environment or related field. LICENSES AND OTHER REQUIREMENTS: Possession of a valid California driver's license and availability of private transportation (mileage expense allowance provided).
Comments and Other Information
EXAMINATION PROCESS
To be eligible for consideration, interested candidates must submit the following documents:
Online employment application
Please complete the online application to include all current and previous work history and education.
Substitute Experience:
Please note that general or occasional Substitute Experience is not included when determining if a candidate has met the minimum qualifications for the position.
Individuals working in related, specific, LONG-TERM substitute assignments of substantial hours per week must specify each separate long-term assignment in their work history in order for this experience to POSSIBLY count towards meeting the minimum qualifications.
This information must include an approximate start date, end date (where applicable), specific site, job title, hours per week, and job duties performed for each long-term assignment.
Answer all supplemental questions
The supplemental questions should be answered thoroughly, clearly and concisely as the responses provided (along with the entire application package) will be carefully reviewed to determine which candidates will move forward in the recruitment process.
Attach proof of education
Education will only be considered if acceptable documentation is attached
Photocopy of Degree or
Photocopy of OFFICIAL transcript
Foreign Equivalency Certification: Individuals who have completed high school or college-level coursework at an institution in a country other than the United States must provide a Foreign Equivalency Certification to satisfy the education requirement. A Foreign Equivalency Certification can be obtained for a fee from a professional organization. For more information, including acceptable providers please see Foreign Transcript Evaluation.
Additional documents
A resume may be attached, but not substituted for completing work history, education sections, or the supplemental questions of the employment application.
Additional documents, if any, may/should be attached to the online employment application.
Comments and Other Information
EXAMINATION PROCESS
To be eligible for consideration, interested candidates must submit the following documents:
Online employment application
Please complete the online application to include all current and previous work history and education.
Substitute Experience:
Please note that general or occasional Substitute Experience is not included when determining if a candidate has met the minimum qualifications for the position.
Individuals working in related, specific, LONG-TERM substitute assignments of substantial hours per week must specify each separate long-term assignment in their work history in order for this experience to POSSIBLY count towards meeting the minimum qualifications.
This information must include an approximate start date, end date (where applicable), specific site, job title, hours per week, and job duties performed for each long-term assignment.
Answer all supplemental questions
The supplemental questions should be answered thoroughly, clearly and concisely as the responses provided (along with the entire application package) will be carefully reviewed to determine which candidates will move forward in the recruitment process.
Attach proof of education
Education will only be considered if acceptable documentation is attached
Photocopy of Degree or
Photocopy of OFFICIAL transcript
Foreign Equivalency Certification: Individuals who have completed high school or college-level coursework at an institution in a country other than the United States must provide a Foreign Equivalency Certification to satisfy the education requirement. A Foreign Equivalency Certification can be obtained for a fee from a professional organization. For more information, including acceptable providers please see Foreign Transcript Evaluation.
Additional documents
A resume may be attached, but not substituted for completing work history, education sections, or the supplemental questions of the employment application.
Additional documents, if any, may/should be attached to the online employment application.
Application Deadline
3/17/2025 11:55 PM Pacific
Date Posted
3/3/2025
Contact
SDUSD Employment Office Human Resources
619-725-8089
619-725-8089
Number of Openings
1
Salary
Pay Range
7,820.31 - 9,503.76 Monthly
7,820.31 - 9,503.76 Monthly
Length of Work Year
12
Employment Type
Full Time