Senior Administrative Assistant

Salary: $5,286.01 - $6,507.94 Monthly

Job Type: Full Time

Job Number: 25-035

Closing: 1/17/2025 5:00 PM Pacific

Location: Long Beach, CA

Department: Fiscal Services

Description

SENIOR ADMINISTRATIVE ASSISTANT

MERGED RECRUITMENT

12-MONTH ELIGIBILITY LIST

AFT - SALARY RANGE 31

$5,286.01 - $6507.94 MONTHLY

CURRENT VACANCY: 100%, 12 MONTHS

*Applications will only be accepted from January 6, 2025, at 9:00am, to January 17, 2025, at 5:00pm.* Closing Date is January 17, 2025.

*Proof of required documents, such as degree or transcripts, must be uploaded to the online application at the time of filing. Applications that fail to include all necessary documents will be considered incomplete and will be rejected.

For experience and/or education substitutions, you must attach a statement clearly outlining how your additional experience and/or education covers the minimum requirements and qualifies you to perform the duties of the classification.

*A limited number of candidates who best meet the needs of the District will be invited to continue in the examination process. It is important that your responses are clear and concise. Responses that are incomplete or unclear will not receive credit. The Work Experience you list on the application must also include all recent and relevant experience (including volunteer or unpaid work if the duties/responsibilities directly relate to the job you are seeking) in order for your application and supplemental application to be considered. Successful candidates who pass all parts of the examination process will be placed on the eligibility list in order of their relative merit as determined by these competitive examinations.

Long Beach Community College District is seeking qualified individuals for an opportunity as Senior Administrative Assistant. There is one vacancy currently available within our Fiscal Services department. There may be additional vacancies that become available in other departments. This incumbent will need to have specialized knowledge of office administrative and management practices and procedures. We are looking for someone who has obtained an Associate's degree in a related field. Additionally, this candidate must have four years of increasingly responsible office administrative or secretarial experience, or an equivalent combination of training and experience.

The successful candidate will need to:

• be adaptable and flexible

• be a creative problem solver

• exhibit exceptional customer service skills, business communication, project management, and organizational skills

• have the ability to build rapport with internal and external stakeholders across the District and lead a diverse team

• assist district staff, including, but not limited to, accounting, budget, accounts payable, payroll and cashier's office

• be able to compile data to prepare board agenda items

• be familiar with creating and routing AdobeSign documents for approvals

• be familiar with Microsoft Office, web content editing, Adobe/PDF, PeopleSoft, and other software.

If this describes you, we encourage you to apply for the opportunity to join the innovative and talented LBCC team!

AT-A-GLANCE POSITION INFORMATION

• Type of position: Full time (40 hours/week)

• Position Status: Permanent

• Schedule: Mon-Fri 8am-5pm

• Location: Liberal Arts Campus (LAC)

• Salary: Range 31 (AFT), $5,286.01 - $6507.94 monthly

• Eligibility list: Will be valid for 12 months once approved or ratified by the Personnel Commission. We reserve the right to use the established eligibility list for vacancies (permanent and temporary) in this classification as well as related classifications.

• Advanced salary placement: Generally, new employees start at the first step on the salary schedule. Advanced salary placement may be considered on a case-by-case basis.

• Benefits: The District provides an excellent and comprehensive benefits package. Please refer to the Benefits tab for more details.

For further information on the position or application process, please contact (562) 938-4697.

ABOUT LONG BEACH CITY COLLEGE:

Long Beach City College is committed to providing equitable student learning and achievement, by delivering high quality educational programs and support services to our diverse communities. Long Beach City College currently has the privilege of serving approximately 38,695 students, the majority of whom are students of color. Long Beach City College is a Hispanic serving institution, and of our student population 59% are Hispanic/Latinx, 14% are White, 12% are African American, 10% are Asian & Filipino, 5% are multi-ethnic, and 1% are Pacific Islanders. An ideal candidate will demonstrate cultural competency in serving the diverse academic, socioeconomic, gender identity, sexual orientation, racial, and cultural backgrounds of community college student populations, including students with differing abilities. For more information on our college demographics please click here: https://www.lbcc.edu/pod/lbcc-college-facts.

Long Beach City College is committed to empowering our students to become active, ethical participants in their learning, as well as in the democratic structures that give them voice and agency in shaping their society and world. In an environment that is caring, supportive, and inclusive, LBCC promotes equitable learning and educational achievement by delivering innovative, high-quality degree programs, certificate programs, holistic support services, and leading-edge workforce preparation for our diverse communities.

Please check out the LBCC mission and values and other strategic initiatives below to learn more.

• https://www.lbcc.edu/mission-values

• https://www.lbcc.edu/sites/main/files/file-attachments/eeo_plan__2019-2022_.pdf https://get.adobe.com/reader/

• https://www.lbcc.edu/sites/main/files/file-attachments/lbcc-strategic-plan.pdf https://get.adobe.com/reader/

• https://www.lbcc.edu/office-president

Duties

GENERAL PURPOSE

Under general supervision, performs a variety of complex, sensitive and confidential office administrative support functions for a Dean, Director or an executive at that level; and performs related duties as assigned.

For the full position description, please click here https://www.schooljobs.com/careers/lbcc/classspecs/825094?keywords=Senior%20Administrative%20Assistant&pagetype=classSpecifications

Qualifications

MINIMUM QUALIFICATIONS FOR THIS POSITION:

Education, Training and Experience:

An Associate's degree in a related field and four (4) years of increasingly responsible office administrative; or an equivalent combination of training and experience.

Licenses; Certificates; Special Requirements: May require a valid California driver's license and the ability to maintain insurability under the College's vehicle insurance policy.

Meeting the minimum requirements of the position does not guarantee advancement in the selection process. Candidate qualifications will be assessed to determine those who meet and exceed requirements, and are deemed most competitive amongst the applicant pool to proceed.

Additional Information

APPLICATION AND SELECTION PROCESS:

To be considered a candidate for this position, all materials required should be received by the Long Beach City College Office of Human Resources by the closing date. Incomplete or late applications will be disqualified from further consideration. Qualified candidates will be notified in writing if they are moving forward in the selection process.

Application Process:

• Submit a completed online application through NEOGOV that reflects how and why you are a highly qualified applicant. All portions of the application must be entirely filled out to be considered for this position. *A limited number of candidates who best meet the needs of the District will be invited to continue in the examination process. It is important that your responses are clear and concise. Responses that are incomplete or unclear will not receive credit. The Work Experience you list on the application must also include all recent and relevant experience (including volunteer or unpaid work if the duties/responsibilities directly relate to the job you are seeking) in order for your application and supplemental application to be considered. Successful candidates who pass all parts of the examination process will be placed on the eligibility list in order of their relative merit as determined by these competitive examinations.

• If the position requires a college degree, transcripts or copy of a diploma, the required document must be attached at the time of application. Unofficial transcripts are accepted during this phase. For experience and/or education substitutions, please make sure to attach a statement clearly outlining how your additional experience and/or education covers the minimum requirements and qualifies you to be considered for this position.

• If you participate in and fail any examination segment, you must wait a period of 90 days (~3 months) to test again for the same classification.

Selection Process:

The following examination segments are pass/fail and may be utilized during the selection process:

• screening of the applicant's training, background, and experience

• scored evaluation of responses on a supplemental application/ subject matter expert (SME) review. *** Please answer each question thoroughly as they will be read and scored by SMEs***

• in-person or online:

• written examination(s)

• qualifications appraisal oral examination

• performance examination

• technical oral examination

(the above will be scored on a job-related basis)

**Please note that this schedule is tentative and subject to change**

Supplemental Application Scoring (25%): Week of January 27, 2025 Qualifications Appraisal Interview (75%) (may be via Zoom or in-person): Week of February 10, 2025

Final interview (in-person only): Week of February 17, 2025

Test parts are determined by the size and competitiveness of the candidate pool. A limited number of candidates who best meet the needs of the District will be invited to continue in the examination process. It is important that your responses are clear and concise. Responses that are incomplete or unclear will not receive credit. The Work Experience you list on the application must also include all recent and relevant experience (including volunteer or unpaid work if the duties/responsibilities directly relate to the job you are seeking) in order for your application and supplemental application to be considered. Successful candidates who pass all parts of the examination process will be placed on the eligibility list in order of their relative merit as determined by these competitive examinations.

*** PLEASE NOTE: The District reserves the right to utilize a flexible pass point (cut-off score) on any test part to meet the staffing needs as determined by the District. Applicants that most closely meet the needs of the District will proceed with the recruitment process. ***

DISABILITY ACCOMMODATIONS

Individuals who require reasonable accommodations in the Application or Examination Process in accordance with ADA should notify the Human Resources Office at least 5 (five) days prior to the closing date, by calling (562) 938-4372 or e-mailing mailto:careers@lbcc.edu.

THE LONG BEACH COMMUNITY COLLEGE DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER

The Long Beach Community College District is committed to the principles of equal employment opportunity and equity-minded hiring practices. It is the District's policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunities and are not subject to discrimination in any program or activity of the District on the basis of ethnic group identification, language, accent, citizenship status, race, color, ancestry, national origin, age (40 and over), sex, gender (including pregnancy, childbirth, breastfeeding or related medical conditions), religion, creed, sexual orientation, gender identity, gender expression, parental status, marital status, military or veteran status, physical or mental disability or medical condition, genetic information, or on the basis of these perceived characteristics.

Transfer Requests for current LBCC Employees:

District employees may request to transfer by completing the https://www.lbcc.edu/sites/main/files/file-attachments/transfer-request-form.pdf https://get.adobe.com/reader/https://get.adobe.com/reader/

Ancestral Land Acknowledgement

Long Beach City College acknowledges our presence on the traditional ancestral land of the Gabrielino/Tongva peoples. This land remains unceded territory. We acknowledge the painful history of genocide and forced removal from this territory. Long Beach City College honors and respects the Gabrielino/Tongva ancestors and their connection to this land.

To apply, visit https://apptrkr.com/5890504

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