Executive Assistant at San Mateo County Office Of Education - Classified Personnel
About the Employer
Thank you for your interest in the San Mateo County Office of Education (SMCOE). SMCOE employees share a vision of equity and excellence in education for every student, educator, and school. Children and youth are at the heart of our work, and we pride ourselves on being an inclusive, supportive workplace where staff have the opportunity to learn, grow, and thrive. San Mateo County is home to 23 school districts, serving 85,000 students, and a robust early learning community. SMCOE and its staff have been recognized widely for their innovative and effective approaches to addressing challenging issues facing schools and students. SMCOE welcomes and embraces individuals from all backgrounds, races, ethnicities, disabilities, gender identities, sexual orientations, immigration statuses, and religions. At SMCOE, equity means providing every learner aged 0-22 with the education and support needed to thrive in school, career, and life, and every staff member with opportunities to grow and further deepen their impact. SMCOE is seeking employees who share our vision and commitment to excellence and equity in education for all students. To achieve equity, SMCOE commits to: • Interrupt inequitable practices and replace them with equity-driven, transparent systems; • Improve outcomes for historically and currently underserved student groups, building on the assets, strengths and talents that they and their families possess; • Continue to educate ourselves so we are better able to confront and dismantle systemic inequities; • Center voices of those that have been historically marginalized and underserved, engaging a broad range of educational and community partners, in decision-making, determining priorities. THE MERIT SYSTEM AND THE PERSONNEL COMMISSION The San Mateo County Office of Education has utilized the Merit System since 1966 to ensure that classified employees are selected, promoted and retained without favoritism or prejudice. The Personnel Commission oversees a Civil Service (Merit) System of personnel management for San Mateo County Office of Education employees. The Merit System is a method of personnel management which is designed to promote the efficiency and economy of the workforce and the good of the public by providing for the selection and retention of employees, promotional opportunities, in-service training, and other related matters on the basis of merit, fitness, and the principle of “like pay for like work."
Job Summary
Job Summary
Under the direction of an assigned Deputy Superintendent, perform highly responsible administrative assistant duties to relieve the Deputy Superintendent of a variety of administrative details; interpret policies and regulations to officials, staff and the public; plan, coordinate and organize office activities and flow of communications and information for the assigned administrator. KEY RESPONSIBILITIES: Perform highly responsible duties as the primary administrative assistant to the Deputy Superintendent, relieving the administrator of a variety of administrative details; plan, coordinate and organize office and department activities and flow of communications for the administrator; Serve as liaison between the Deputy Superintendent and staff members, school districts, public agencies and the general public; receive, screen and route telephone calls; greet and assist visitors; refer callers or visitors to appropriate staff members; take and relay messages; respond to requests, complaints and questions from officials, staff and the public, representing the Deputy Superintendent by phone and written communication; interpret policies and regulations to officials, staff and the public; Coordinate and schedule various appointments and meetings; make travel arrangements; reserve facilities; prepare and assure proper completion of travel requests and related reimbursement forms; maintain and coordinate the administrator’s calendar; prepare and disseminate calendar of events; coordinate and arrange special events and activities for the Deputy Superintendent; SEE ATTACHED JOB DESCRIPTION FOR A COMPLETE LIST OF JOB DUTIES.
Requirements / Qualifications
MINIMUM QUALIFICATIONS: Any combination of education and experience providing the job knowledge, skills, and ability for successful job performance will be considered for positions in this classification. Typical qualifications would be equivalent to: EDUCATION: Associate’s degree in office computer applications or related field; and EXPERIENCE: Four years of increasingly responsible administrative assistant experience. ENVIRONMENT WORKING CONDITIONS: Office environment. Constant interruptions. PHYSICAL REQUIREMENTS: Applicants must possess the physical abilities outlined below with or without accommodation. San Mateo County Office of Education will consider reasonable accommodation requests. Ability to exchange information in person or on the telephone; Ability to operate a computer keyboard; Ability to read a variety of materials; Sitting or standing for extended periods of time. EXAMINATION PROCESS: The examination process for this classification may consist of: 1. A written in-person examination (Tentative Date: January 17, 2025); and 2. An oral board virtual examination (Tentative Date: January 24, 2025).
BENEFITS: Total Compensation Package: Placement on salary schedule. If a medical plan is selected, the employee will receive a contribution of $1,300.00/month toward the selected medical plan (through CalPERS), Delta Dental, and Life Insurance. The employee pays the balance of their health premiums from their gross earnings on a pre-tax basis. If a medical plan is not selected, employees will receive a contribution of $300.00/month toward single coverage for Delta Dental, and Life Insurance. A vision plan (VSP) is also available. Employees pay the worker contribution to the Public Employees Retirement System (PERS). This position is represented by California School Employees Association (CSEA) Chapter No. 887. Pursuant to Article 2 of the CSEA 887 Collective Bargaining Agreement, the County Office shall deduct in accordance with the CSEA dues and fees schedule from the wages of all employees. OTHER FRINGE BENEFITS: Accrue 102 hours of sick leave 15 paid holidays 15 paid vacation days CALPERS Employer Contribution Work remotely one (1) day/week (applicable after 6 months of employment pending supervisor approval) Flexible work schedule depending on position Commuter Benefit Tuition Reimbursement *Floating Holiday, Personal Leave, Executive Leave, and Personal Business vary depending on the position, collective bargaining agreement, and/or other regulations. PLEASE ATTACH THE FOLLOWING DOCUMENT(S) IN YOUR APPLICATION:
- Resume (Required Document)
Requirements / Qualifications
MINIMUM QUALIFICATIONS: Any combination of education and experience providing the job knowledge, skills, and ability for successful job performance will be considered for positions in this classification. Typical qualifications would be equivalent to: EDUCATION: Associate’s degree in office computer applications or related field; and EXPERIENCE: Four years of increasingly responsible administrative assistant experience. ENVIRONMENT WORKING CONDITIONS: Office environment. Constant interruptions. PHYSICAL REQUIREMENTS: Applicants must possess the physical abilities outlined below with or without accommodation. San Mateo County Office of Education will consider reasonable accommodation requests. Ability to exchange information in person or on the telephone; Ability to operate a computer keyboard; Ability to read a variety of materials; Sitting or standing for extended periods of time. EXAMINATION PROCESS: The examination process for this classification may consist of: 1. A written in-person examination (Tentative Date: January 17, 2025); and 2. An oral board virtual examination (Tentative Date: January 24, 2025).
BENEFITS: Total Compensation Package: Placement on salary schedule. If a medical plan is selected, the employee will receive a contribution of $1,300.00/month toward the selected medical plan (through CalPERS), Delta Dental, and Life Insurance. The employee pays the balance of their health premiums from their gross earnings on a pre-tax basis. If a medical plan is not selected, employees will receive a contribution of $300.00/month toward single coverage for Delta Dental, and Life Insurance. A vision plan (VSP) is also available. Employees pay the worker contribution to the Public Employees Retirement System (PERS). This position is represented by California School Employees Association (CSEA) Chapter No. 887. Pursuant to Article 2 of the CSEA 887 Collective Bargaining Agreement, the County Office shall deduct in accordance with the CSEA dues and fees schedule from the wages of all employees. OTHER FRINGE BENEFITS: Accrue 102 hours of sick leave 15 paid holidays 15 paid vacation days CALPERS Employer Contribution Work remotely one (1) day/week (applicable after 6 months of employment pending supervisor approval) Flexible work schedule depending on position Commuter Benefit Tuition Reimbursement *Floating Holiday, Personal Leave, Executive Leave, and Personal Business vary depending on the position, collective bargaining agreement, and/or other regulations. PLEASE ATTACH THE FOLLOWING DOCUMENT(S) IN YOUR APPLICATION:
- Resume (Required Document)
Application Deadline
1/10/2025 5:00 PM Pacific
Date Posted
12/12/2024
Contact
Lycette Kintanar
(650) 802-5309
(650) 802-5309
Number of Openings
1
Salary
Pay Range
$6,555 - $7,967 Monthly
$6,555 - $7,967 Monthly
Add'l Salary Info
Projected Salary Increase in 2025 Upon Conclusion of Classification & Compensation Study
Length of Work Year
12 Months; Mon-Fri; 8 Hrs/Day
Employment Type
Full Time