Administrative Assistant IV at Santa Clara County Office Of Education
Requirements / Qualifications
Requirements / Qualifications
EDUCATION AND EXPERIENCE Any combination equivalent to:
- Education: Graduation from high school supplemented by an Associate's degree, or equivalent college-level course work in a related area of study, AND
- Experience: Three years of increasingly responsible secretarial or administrative assistant experience involving frequent public contact, supplemented by successful completion of an administrative assistant, office management, or secretarial training program.
EDUCATION AND EXPERIENCE Any combination equivalent to:
- Education: Graduation from high school supplemented by an Associate's degree, or equivalent college-level course work in a related area of study, AND
- Experience: Three years of increasingly responsible secretarial or administrative assistant experience involving frequent public contact, supplemented by successful completion of an administrative assistant, office management, or secretarial training program.
Comments and Other Information
THE POSITION
The Santa Clara County Office of Education is now accepting applications for Administrative Assistant IV.
Under the supervision of an assigned Director III, performs a variety of complex secretarial and administrative assistant duties to relieve the Director III of administrative and clerical detail; plans, coordinates and organizes day-to-day office operations and activities; coordinates flow of communications and information for the Director III; prepares and maintains a variety of manual and automated records and reports related to assigned activities.
This position is full-time, in-person and has a work year of 12 months, 5 days, 8 hours/day.
To learn more about this position, click here to view the job description.
APPLICATION PROCEDURES
The following application materials are required:
1. Completed Governmentjobs.com Online Application
2. Cover Letter
3. Resume
4. Answers to supplemental questions (embedded in the online application)*
*NOTE: Supplemental questions are included in the application form and will be used in the initial screening process. Please answer these questions as fully as possible.
The application and materials must be received by the final application filing date. Incomplete or late applications will not be accepted. If you are unsure if your application and all required materials have been received, please contact the recruiter for this position, prior to the filing date.
EXAMINATION PROCEDURES
- Assessments and interviews will take place virtually via Zoom Meetings.
- Following the final filing date, the qualifications of all candidates will be evaluated.
- The most qualified candidates will be invited to participate in a written exam, tentatively scheduled for July 22, 2024.
- Those who pass the written exam will be invited to participate in an in-basket exam, tentatively scheduled for July 25, 2024.
- Those who pass the in-basket exam will be invited to participate in an oral examination with subject matter experts, tentatively scheduled for August 1, 2024.
- Based on the final scores of qualified candidates, Classified Personnel Services will establish a ranked candidate list.
- Selected candidates from the list will be invited to a second interview with the hiring authorities, date TBD.
- Candidates will be invited over email to participate in examination and selection steps, using the email supplied within their Governmentjobs.com applications, or as updated by candidates in their Governmentjobs.com master profiles. Therefore, it is recommended that candidates check their email at least daily.
- Medical, dental, and vision insurance
- Fertility healthcare and family forming benefits
- Flexible Spending Account (FSA)
- Employee Health and Wellness Program, including Employee Assistance Program and Mental Health and Well-Being resources
- Life insurance and long-term disability coverage
- California Public Employees Retirement System (CalPERS)
- 403b or 457 Retirement Accounts
- Paid Vacation
- Paid Sick Leave
- 16 Paid Holidays (including 2 floating holidays)
- Tuition Reimbursement
Comments and Other Information
THE POSITION
The Santa Clara County Office of Education is now accepting applications for Administrative Assistant IV.
Under the supervision of an assigned Director III, performs a variety of complex secretarial and administrative assistant duties to relieve the Director III of administrative and clerical detail; plans, coordinates and organizes day-to-day office operations and activities; coordinates flow of communications and information for the Director III; prepares and maintains a variety of manual and automated records and reports related to assigned activities.
This position is full-time, in-person and has a work year of 12 months, 5 days, 8 hours/day.
To learn more about this position, click here to view the job description.
APPLICATION PROCEDURES
The following application materials are required:
1. Completed Governmentjobs.com Online Application
2. Cover Letter
3. Resume
4. Answers to supplemental questions (embedded in the online application)*
*NOTE: Supplemental questions are included in the application form and will be used in the initial screening process. Please answer these questions as fully as possible.
The application and materials must be received by the final application filing date. Incomplete or late applications will not be accepted. If you are unsure if your application and all required materials have been received, please contact the recruiter for this position, prior to the filing date.
EXAMINATION PROCEDURES
- Assessments and interviews will take place virtually via Zoom Meetings.
- Following the final filing date, the qualifications of all candidates will be evaluated.
- The most qualified candidates will be invited to participate in a written exam, tentatively scheduled for July 22, 2024.
- Those who pass the written exam will be invited to participate in an in-basket exam, tentatively scheduled for July 25, 2024.
- Those who pass the in-basket exam will be invited to participate in an oral examination with subject matter experts, tentatively scheduled for August 1, 2024.
- Based on the final scores of qualified candidates, Classified Personnel Services will establish a ranked candidate list.
- Selected candidates from the list will be invited to a second interview with the hiring authorities, date TBD.
- Candidates will be invited over email to participate in examination and selection steps, using the email supplied within their Governmentjobs.com applications, or as updated by candidates in their Governmentjobs.com master profiles. Therefore, it is recommended that candidates check their email at least daily.
- Medical, dental, and vision insurance
- Fertility healthcare and family forming benefits
- Flexible Spending Account (FSA)
- Employee Health and Wellness Program, including Employee Assistance Program and Mental Health and Well-Being resources
- Life insurance and long-term disability coverage
- California Public Employees Retirement System (CalPERS)
- 403b or 457 Retirement Accounts
- Paid Vacation
- Paid Sick Leave
- 16 Paid Holidays (including 2 floating holidays)
- Tuition Reimbursement