Secretary IV at Palo Alto Unified School District
Job Summary
Job Summary
OVERVIEW Under direction, serve as secretary to an administrative official usually at the coordinator level, relieving him/her of clerical and routine administrative details; perform work of above-average difficulty requiring a high level of initiative, judgment, and organizational ability. QUALIFICATION • A.A. degree or equivalent required • Four years of progressively responsible clerical experience with at least two years in a responsible secretarial capacity, preferably in a school district • ?Keyboard at a minimum rate of 50 words per minute from ordinary transcript or printed material • Current history of employer evaluations with satisfactory marks in all areas • Successful experience demonstrating tact, courtesy, positive attitude and maintaining cooperative relationships with those contacted during the course of work. RESPONSIBILITIES/DUTIES • Compose correspondence and memos from brief verbal instructions or notes • Maintain verbatim minutes with attention to detail that includes a substantial amount of technical terminology, exercising judgment in accurately capturing all details. • Conduct continuing correspondence or telephone communications independently on procedural or informational matters without review by supervisor • Work with the public answering questions involving and understanding of policies, procedures and regulations • Act as receptionist, making appointments, arranging group meetings, and transmitting confidential or controversial information • Manage many of the details of the office including making decisions based on established policy and procedure; • Compile reports from a wide variety of sources, and transmit to other offices or agencies • Type/keyboard difficult financial and statistical reports, budgets, contracts, etc. • Keep detailed and accurate record of budget expenditures involving a variety of departmental budgets and produces periodic summary statements of individual accounts • Converse with and furnish i