THE POSITION: The job of the Office Assistant I is done for the purposes of performing administrative and routine clerical tasks under immediate supervision. Their responsibilities may include organizing and managing files, acting as receptionists, scheduling meetings & appointments, and supporting other staff with organizational tasks. This is the entry-level classification in the Office Assistant series. This position reports to the office administrator. LOCATION: 313 W. Winton Ave. Hayward, CA 94544 TYPICAL DUTIES: Maintains an inventory of office supplies and orders new materials as needed. Schedules meetings, appointments and workshops. Answers the phone to respond to inquiries, transferring calls, and/or taking messages. Greets individuals entering the building, assesses responses to inquiries and/or directing individuals to appropriate location in accordance with established building security procedures. Maintains department materials to provide resource information to visitors. Maintains building information for the purposes of providing reference information. Process, prepare and enter data in the computer for the purpose of ensuring accurate information is being provided. Responds to emergency calls notifying appropriate parties to address immediate safety and/or security issues. May track temporary access badges of ACOE employees and/or vendors to ensure that ACOE visitors are properly identified and access to offices is controlled. Attends department meetings for the purpose of conveying and/or gathering information required to perform functions. Prepares letters, memoranda, reports, bulletins, handbooks, questionnaires, requisitions and other materials from rough drafts. SEE FULL JOB DESCRIPTION FOR MORE INFORMATION

MINIMUM QUALIFICATIONS: Experience: One year of related office experience is required. Education: High school diploma or general education degree (GED). APPLICATION DEADLINE: Wednesday, 15th November, 2023 at 11:59 p.m. APPLICATION REQUIREMENTS: The EdJoin Online Application and materials must be received by the final application filling date. Late EdJoin Online Applications will not be accepted. The following application materials are required: 1. Completed EdJoin Online Application APPLICATION SCREENING & EXAMINATION PROCESS: A review of the candidates’ EdJoin Online Applications to verify possession of minimum qualifications. Those candidates who complete the EdJoin Online Application and who possess the minimum qualifications for the class will move on to the next step in the examination process. Those invited to participate will be notified via email of the date, time, and place of the examinations. We reserve the right to make changes to the announced examination components. THE PROCESS IS AS FOLLOWS: 1. Application Review……………………………………………………………………………….........PASS/FAIL 2. Written Examination*………………………………..………...Weighted 50% (Monday, November 27, 2023) 3. Technical Oral Interview*………………….….................Weighted 50% (Wednesday, November 29, 2023) 4. Final Interview ........................................................................................ (Wednesday, December 6, 2023) * Candidate must attain a minimum score of 70% on all scored examinations and the eligibility list is valid for 6 months.

• Letter of Introduction (Letter of Introduction)
• Resume (Resume)