Development Associate, Business & Financial

Santa Rosa Junior College

Salary: $6,013.00 - $7,311.00 Monthly

Job Type:

Job Number: 14-00785

Location: Santa Rosa, CA

Department: Foundation

Closing: 10/12/2023 11:59 PM Pacific

Description
FILING DEADLINE: October 12, 2023
It is the candidate's responsibility to be sure that ALL required materials are submitted by the filing deadline to be given consideration.

COMPENSATION AND BENEFITS:

• Salary Range: $6,013.00 -$7,311 per month (22/23 Classified Salary Schedule); maximum initial placement at mid-range, which is $6,628 per month (placement within this range is based on assessment of previous experience as documented in application materials).
• Fringe Benefits: The District offers a competitive health & benefits package for employees and eligible dependents. You can learn more on our https://hr.santarosa.edu/benefits.
• Leave/Holiday time: Full-time classified Unit members earn 8 hours of sick leave and start off accruing hours of vacation for each month worked (accrual rate increases after third year of employment and rates are pro-rated for part-time employees). Employees are also compensated for holidays recognized by the District (17 holidays/year, pro-rated for part-time employees).

JOB DESCRIPTION:
Under general direction, the Development Associate, Business and Financial is responsible for the administrative tasks associated with the Foundation's financial operations and business services. The Development Associate provides financial/operational support to the Executive Director and SRJCF Board of Directors, and assists in the administration of the Foundation's assets. The Development Associate, Business and Financial is an employee of the Santa Rosa Junior College Foundation, a 501 (c) (3) non-profit, tax exempt, auxiliary organization of the Sonoma County Junior College District.

This is a regular, full-time (1.0 FTE), 12-month, classified position. The tentative work schedule will be Monday through Friday from 8:00 a.m. to 5:00 p.m. This position is contingent upon funding.

SCOPE:
The Development Associate, Business and Financial performs a broad range of accounting and business management duties to ensure accuracy in budget development and tracking, financial reporting to donors and College departments, maintains financial records; ensures non-profit compliance, prepares audit and 990 information, prepares scholarship/program distribution report and oversees Foundation business operations.

ABOUT SRJC:
Santa Rosa Junior College has been an integral part of the Sonoma County community and its rich history, beauty and culture for more than 100 years. Many of SRJC's students are drawn to the college for its academic excellence, superb faculty and staff, comprehensive student services and beautiful grounds. SRJC's mission is to passionately cultivate learning through the creative, intellectual, physical, social, emotional, aesthetic and ethical development of our diverse community. At SRJC, we value learning that includes:

• Excellent and innovative instruction and support services;
• A learning- and learner-centered environment;
• A welcoming physical environment;
• Equity-minded faculty and staff with a caring and supportive attitude among faculty and staff;
• Access to programs and courses that lead to transfer and/or gainful employment.
• Access to lifelong learning opportunities

In 2021, SRJC served approximately 21,000 students each semester and is committed to diversity, equity, inclusion and anti-racism. SRJC is a designated Hispanic-Serving Institution (HSI), reflecting the great responsibility that the College has to the educational attainment and economic well-being of the surrounding community. We also support diverse learning communities including, APASS, HSI Connections, Puente, Umoja. SRJC received the INSIGHT Into Diversity Higher Education Excellence in Diversity (HEED) Award for the past three consecutive years and SRJC was the only California Community College recipient of this award. This award recognizes colleges and universities that demonstrate an outstanding commitment to diversity and inclusion. The ideal candidate will share SRJC's commitment to be an inclusive, diverse and sustainable learning community that engages the whole person.

https://youtu.be/SZd9QFxJgLg

Essential Functions
KEY DUTIES AND RESPONSIBILITIES:
Examples of key duties are interpreted as being descriptive and not restrictive in nature. Incumbents routinely perform approximately 80% of the duties below.

• Provides donor relations services for Foundation/College donors and department staff regarding fund details.
• Prepares financial reports for the Annual Report, Annual Endowment Report, and other reports to donors and fund agents.
• Maintains the Foundation's financial records: creates monthly Budget-to-Actual reports for SRJCF Board of Directors; assists Executive Director with annual Foundation operating budget; and processes weekly account payables (RFDs) for all funds and the Foundation office.
• Deposits all cash receipts including donations from donors into computerized recordkeeping system.
• Reconciles offset accounts from Raiser's Edge (RE) or other fundraising software with offsets in Escape on a quarterly basis.
• Creates new scholarship, endowed, custodial and program funds in RE
• Serves as a Foundation contact for external fiscal audits.
• Prepares and mail monthly pledge payment reminders to donors.
• Reconciles donor pledge balances in RE to Escape on a quarterly basis.
• Handles stocks, mutual funds, IRA and wire transfers: prepares financial institution documentation for IRA gifts on behalf of donors; prepares thank you letters to donors outlining stock gift valuations and tax deductions; and works with Foundation's institutional advisor.
• Maintains the online payment processing system: creates, updates and maintains the fundraising pages within the system for a multitude of fundraising events and campaigns
• Performs monthly reconciliation of credit card charges for donations and events.
• Prepares financial information and tax forms from fundraising events.
• Prepares Budget-to-Actual Financial Reports for fundraising events by tracking all income and expenses for the event and sending the report to the committees.
• Manages Voluntary Payroll Deductions (VOLDED): processes VOLDED paperwork received from employees to the payroll department; reconciles VOLDED Raisers Edge data to reports received from payroll department; enters data into Escape and deposit checks; prepares letter and year-end summary of voluntary payroll deductions that is sent out to all employees who made contributions.
• Maintains list of Foundation funds for Scholarship and Foundation use.
• Prepares donor reports outlining the year end balances in the endowed, program and custodial funds.
• Provides oversight for processing newly established funds for programs and scholarships.
• Prepares the Foundation's Endowed Scholarship and Program Distribution Report to be used in determining scholarship and program award amounts.
• Supports and attends Foundation events to ensure fiscal and operational compliance.
• Tracks Foundation grants awarded to departments.
• Serves as a liaison with District Accounting Office.
• Participates as a member of the Foundation Board Budget Committee
• Coordinates licensing agreements on behalf of the Foundation as needed (IRS, ABC, etc.)
• Coordinates tracking and ordering of office supplies and information technology and facilitates requests on behalf of the Foundation.
• Serves as Foundation point of contact for all District/campus forms and processes, including new hire onboarding requirements. ABILITY TO:
Deliver excellent donor and constituent services; work proactively, anticipate problems, analyze situations and develop effective solutions; demonstrate problem-solving skills and a high degree of integrity in handling sensitive and confidential information.

KNOWLEDGE OF:
Generally accepted accounting principles, nonprofit fund accounting principles, fund-specific restrictions and Foundation policies.

Minimum Qualifications
QUALIFICATIONS:
Candidates/incumbents must meet the minimum qualifications as detailed below, or file for equivalency. Equivalency decisions are made on the basis of a combination of education and experience that would likely provide the required knowledge and abilities. If requesting consideration on the basis of equivalency, an Equivalency Application is required at the time of interest in a position (equivalency decisions are made by Human Resources, in coordination with the department where the vacancy exists, if needed.)

EDUCATION:Bachelor's degree in business, accounting or related field.

EXPERIENCE:
Five years or more experience working with accounting software and contracts and grants administration. Previous work experience in a fundraising/development office environment and in a higher education setting preferred.

Application Procedures
APPLICATION PROCEDURES:
In order to be considered for these positions, applicants must provide the following:

1. A completed Santa Rosa Junior College Employment Application and responses to Agency-wide Questions. Please note resumes are not a substitute for completing the "Work Experience" section of the employment application. Applications will be considered incomplete if no work experience is listed, or if other required application fields are missing or incomplete.
2. Contact information (phone number and email address) for three professional references. One reference must be from a supervisor.
3. A brief cover letter explaining your interest in these positions, including how you meet the minimum and preferred requirements and are qualified to perform the essential functions as listed in this section of the job posting.
4. Current Resume.
5. Copies of transcripts of all college-level coursework, including confirmation of degrees. If selected for the position, official transcripts must be submitted prior to employment. Unofficial copies (both sides) will be accepted if the unofficial document includes a seal, watermark, or other proof that the document was provided by an educational institution.

• If transcripts are from an institution outside of the United States, applicants must provide a formal evaluation of their foreign degree(s) at the time of application.

• https://hr.santarosa.edu/minimum-qualifications-equivalency-and-foreign-degrees

6. If you do not possess minimum qualifications as noted under the Minimum Qualifications Section of the job posting, you must complete and attach the https://hr.santarosa.edu/sites/hr.santarosa.edu/files/ClassEquivAppfinal.pdf https://get.adobe.com/reader/ and supporting documents, including narrative synopsis, to your employment application in order to be considered.
7. A current DMV Driver report (within the last six (6) months verifying a good driving record.

PLEASE SUBMIT ONLY MATERIALS REQUESTED.
Following the filing deadline, applications which are complete for screening will be reviewed by a screening committee. Approximately 2-4 weeks after the filing deadline, Human Resources will notify you whether or not you have been selected for an interview. Those applicants most suitably qualified for the position will be invited to interview with a Screening Committee. If you are in need of special services or facilities due to a disability in order to apply or interview for this opening, please contact Human Resources.

MORE ABOUT SRJC HUMAN RESOURCES
BUSSMAN HALL ANNEX
MAILING ADDRESS: 1501 Mendocino Avenue, Santa Rosa, CA 95401
PHONE: (707) 527-4954
EMAIL: Please contact Jenne Arden at mailto:jarden@santarosa.edu

The office is located in Bussman Building Annex on the Santa Rosa campus. All documents included in your online employment application become the property of the District. Your employment application for this opening will not automatically be considered for future openings. New employment application(s) must be submitted for each opening.

CONDITIONS OF EMPLOYMENT: (Prior to beginning employment):

• In accordance with Federal Law, all employees must provide proof of eligibility to work in the United States.
• Must be fingerprinted in California and have background clearance (at applicant's expense);
• Must take a Tuberculosis (TB) test (once hired and every four years thereafter).
• Within 6 months of employment, must complete required District trainings such as Title IX, Mandated Reporter.
Campus Security Policy and Campus Crime Statistics Act (Jeanne Clery Disclosure)
Sonoma County Junior College District's annual security report includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by Sonoma County Junior College District; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. Link to read or obtain a full copy of this report. Paper copies of the full report are available upon request by contacting Police Department Records at (707) 527-4963 or by visiting the Sonoma County Junior College District Police Department located at 2032 Armory Drive, Pedroncelli Center, Santa Rosa Campus.

Non Discrimination
The Sonoma County Junior College District does not discriminate on the basis of race, religious creed, color, national origin, ancestry, ethnic group identification, physical disability, mental disability, medical condition, genetic condition, marital status, sex, gender, gender identity, gender expression, genetic information or sexual orientation in any of its policies, procedures or practices; nor does the District discriminate against any employees or applicants for employment on the basis of their age. This non- discrimination policy covers admission, access and treatment in District programs and activities-- including but not limited to academic admissions, financial aid, educational services and athletics--and application for District employment.
https://strategic-planning.santarosa.edu/
https://strategic-planning.santarosa.edu/

VISION:
Santa Rosa Junior College commits to setting the standard in cultivating an accessible, open, barrier-free, sustainable environment for students, employees, and the community. The college envisions equitable, impactful, transformative, enriching, and holistic learning opportunities that inspire our students to thrive.

MISSION:
Santa Rosa Junior College transforms the lives of our culturally rich student body, employees, and community by cultivating a welcoming and antiracist environment, centered on social responsibility and cultural awareness. We offer exceptional teaching and learning in support of associate degree, certificate, transfer preparation, workforce preparation and community education programs, integrated with comprehensive student support services.

• We focus on student learning by preparing students for transfer; by providing responsive career and technical education; and by improving students' foundational skills.

• We provide a comprehensive range of student development programs and services that support student success and enrich student lives.

• We support the economic vitality, social equity and environmental stewardship of our region.

• We promote personal and professional growth and cultivate joy at work and in lifelong learning.

• We foster critical and reflective civic engagement and thoughtful participation in diverse local and global communities.

• We regularly assess, self-reflect, adapt, and continuously improve.

Equal Employment Opportunity
SRJC attracts and retains the most qualified faculty and staff from diverse backgrounds. This is achieved through an inclusive recruitment strategy and a rigorous, thorough hiring process that begins with the fair and consistent evaluation of each application for minimum qualifications and demonstrated skills specific to each position/assignment. Because the ability to serve students from broad cultural heritages, socioeconomic backgrounds and genders is a key commitment of the District mission, SRJC actively encourages applications from candidates who recognize the value that diversity brings to a professional educational community.
The Sonoma County Junior College District is an Equal Opportunity Employer.

To apply, please visit https://apptrkr.com/4625323

jeid-26d9e973d66d3b4cb02f29772ec914c6

Copyright ©2022 Jobelephant.com Inc. All rights reserved.

https://www.jobelephant.com/