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Office Assistant at Oceanside Unified

Application Deadline

9/22/2023 4:00 PM Pacific

Date Posted
9/1/2023
Contact
Number of Openings
1
Salary
Add'l Salary Info
Range 17 [$18.34/hourly (step 1) - $27.80,/hourly (step 22)] Salary range and step is non-negotiable; new employees typically start at step 1
Length of Work Year
6 hour/day, 10 Months
Employment Type
Full Time

Job Summary

Job Summary

The Personnel Commission announces an OPEN and PROMOTIONAL recruitment. This recruitment will result in the establishment of one integrated eligibility list. Promotional candidates will have seniority points added to final passing scores (.25 of a point for every year of classified service up to a maximum of 5 points). This list will be used to fill current and future vacancies and will be active for one year or until canceled. There is currently ONE positions open at El Camino High School. This is a 6 hour/day, 10-month position. Under the direction of an assigned supervisor, perform a variety of specialized and complex clerical support duties at an assigned office or school site; greet and assist visitors; and assist in ensuring smooth and efficient office operations. DISTINGUISHING CHARACTERISTICS Positions in this class are distinguished by the assignment of clerical duties which require a specialized knowledge of the specific area. The Bilingual Office Assistant and Office Assistant positions provide clerical support to an office with District-wide operations and programs, requiring an understanding of a process or functional area. At the school sites, incumbents typically serve as the receptionist, perform responsible clerical functions in support of the designated program or school department or maintain and account for student attendance records. The Bilingual Office Assistant requires proficiency in English and Spanish.

Requirements / Qualifications

Any combination of education, training and experience equivalent to: graduation from high school or equivalent and two years of progressively responsible clerical work. Related work experience in an educational environment is desirable. Knowledge of Correct English usage, spelling, grammar, punctuation, and composition. Modern office practices, procedures, and equipment. Basic terminology, processes, and operations of assigned office. Operation of a computer and assigned software. Record-keeping and filing techniques. Telephone techniques and etiquette. Basic report preparation techniques. Proper methods of storing equipment, materials, and supplies. Applicable laws, codes, rules, and regulations. Basic math. Interpersonal skills using tact, patience, and courtesy. Ability to Perform a variety of clerical work requiring an understanding of a process or functional area. Answer telephones and greet the public courteously. Operate standard office equipment. Make calculations with accuracy and speed. Perform clerical work independently. Meet schedules and timelines. Determine appropriate action within clearly defined guidelines. Compose routine correspondence and written materials independently. Receive, sort, and distribute mail. Understand and carry out oral and written instructions. Learn, understand, interpret, and explain applicable rules, regulations, policies, and procedures. Establish and maintain cooperative and effective working relationships with others. Communicate effectively both orally and in writing. Communicate with diverse groups and individuals.

  • Letter of Introduction
  • Resume

Requirements / Qualifications

Any combination of education, training and experience equivalent to: graduation from high school or equivalent and two years of progressively responsible clerical work. Related work experience in an educational environment is desirable. Knowledge of Correct English usage, spelling, grammar, punctuation, and composition. Modern office practices, procedures, and equipment. Basic terminology, processes, and operations of assigned office. Operation of a computer and assigned software. Record-keeping and filing techniques. Telephone techniques and etiquette. Basic report preparation techniques. Proper methods of storing equipment, materials, and supplies. Applicable laws, codes, rules, and regulations. Basic math. Interpersonal skills using tact, patience, and courtesy. Ability to Perform a variety of clerical work requiring an understanding of a process or functional area. Answer telephones and greet the public courteously. Operate standard office equipment. Make calculations with accuracy and speed. Perform clerical work independently. Meet schedules and timelines. Determine appropriate action within clearly defined guidelines. Compose routine correspondence and written materials independently. Receive, sort, and distribute mail. Understand and carry out oral and written instructions. Learn, understand, interpret, and explain applicable rules, regulations, policies, and procedures. Establish and maintain cooperative and effective working relationships with others. Communicate effectively both orally and in writing. Communicate with diverse groups and individuals.

  • Letter of Introduction
  • Resume

Comments and Other Information

Emailed or faxed applications are not accepted. All applications and materials must be submitted by the filing deadline by 4:00p.m.
Application packets are available at the district office or by downloading directly from OUSD website. Oceanside Unified School District 2111 Mission Ave. Oceanside, CA 92058
WRITTEN TESTING Testing is by invitation only. Those candidates invited to participate in the written exam will be notified by e-mail approximately 7-14 calendar days after the filing deadline. BE SURE TO CHECK YOUR SPAM FOLDER. PLEASE LET THIS OFFICE KNOW UPON FILING AN APPLICATION OF ANY SPECIAL TESTING ACCOMMODATION YOU WILL NEED.
CLASSIFIED (NON-TEACHING) EMPLOYMENT APPLICATION INFORMATION AND PROCEDURES Dear Applicant: Your interest in employment with the Oceanside Unified School District is appreciated. PLEASE READ THESE INSTRUCTIONS BEFORE COMPLETING YOUR APPLICATION PACKET. They have been designed to assist you in achieving successful selection. Good luck and best wishes! COMPLETING THE APPLICATION PACKET: When completing these papers, it is important to remember the following: 1. Use only the application packet obtainable in Classified Human Resources or Edjoin. 2. Be sure the application materials are readable; type or print with blue or black ink. 3. See that your application packet is complete and correct on all sides and that you sign it in all places that ask for your signature. 4. Make sure addresses are complete, including zip codes. 5. Submit applications in person, Edjoin or USPS: Oceanside Unified School District, 2111 Mission Ave., Oceanside, CA 92058 6. Applications must be received in the District Office by 4:00 p.m. on the Filing Deadline Date. USPS date stamp does not qualify. IMPORTANT: If you are a current or future employee, this application will be viewed as part of the interview and hiring process by supervisors and administrators who may not be familiar or understand your current/previous job skill(s). List all job duties performed that apply to the position. Include a cover letter or resume detailing job duties, volunteer experiences, and any additional information pertinent to obtaining this position. INCOMPLETE AND/OR UNSIGNED APPLICATION AND SUPPLEMENTAL MATERIALS WILL BE CAUSE FOR REJECTION OF YOUR APPLICATION MINIMUM QUALIFICATIONS: The minimum qualifications are noted on the job announcement. YOUR APPLICATION WILL BE SCREENED IN ONLY IF IT CLEARLY DEMONSTRATES THAT YOU MEET THE MINIMUM REQUIREMENTS FOR THE POSITION. The information you provide will be subject to review and verification. You will be notified if your application is screened out. Remember, it is your responsibility to ensure that your application is in sufficient detail for us to determine your qualifications. Your completed application is part of the testing and selection process. LISTING OF EXPERIENCE AND EDUCATION: Include all experience and education as required by the application. Specific coursework should be clearly indicated and copies of transcripts, certificates, and degrees provided for verification. Be sure to include with your application copies of all licenses, certificates, and other documents as required on the job announcement. RECORD OF CRIMINAL CONVICTIONS: When a position is offered to you, you will be required to complete a conviction form. Having a record of convictions will not necessarily disqualify you for a position with the Oceanside Unified School District. However, false or incomplete answers may result in withdrawal of offer of employment or dismissal from employment. Fingerprints will be taken prior to employment and will be checked through the Federal Bureau of Investigation and the California Department of Justice. APPEAL OF SCREENOUT: If your application is screened out and you feel it was misinterpreted, you may appeal to the Director of Classified Human Resources for administrative review. This must be done by submitting your appeal, in writing, with your reasons within seven (7) calendar days of the date on the disqualification notice. CHANGES OF NAME OR ADDRESS: Changes of name or address should be reported immediately. Notify Classified Human Resources by mail or telephone as soon as possible. FOR QUESTIONS ABOUT YOUR APPLICATION: Please call 760-966-4000 or visit Classified Human Resources. SCREENING/EXAM NOTICES WILL BE SENT VIA EMAIL. IF YOU HAVE NOT RECEIVED AN EXAM INVITE/SCREEN OUT NOTICE WITHIN 7-14 DAYS OF THE RECRUITMENT CLOSE DATE, OR TEST RESULTS WITHIN 7-14 DAYS OF AN EXAMINATION, PLEASE CONTACT OUR OFFICE AT 760-966-4000.

Comments and Other Information


Emailed or faxed applications are not accepted. All applications and materials must be submitted by the filing deadline by 4:00p.m.
Application packets are available at the district office or by downloading directly from OUSD website. Oceanside Unified School District 2111 Mission Ave. Oceanside, CA 92058
WRITTEN TESTING Testing is by invitation only. Those candidates invited to participate in the written exam will be notified by e-mail approximately 7-14 calendar days after the filing deadline. BE SURE TO CHECK YOUR SPAM FOLDER. PLEASE LET THIS OFFICE KNOW UPON FILING AN APPLICATION OF ANY SPECIAL TESTING ACCOMMODATION YOU WILL NEED.
CLASSIFIED (NON-TEACHING) EMPLOYMENT APPLICATION INFORMATION AND PROCEDURES Dear Applicant: Your interest in employment with the Oceanside Unified School District is appreciated. PLEASE READ THESE INSTRUCTIONS BEFORE COMPLETING YOUR APPLICATION PACKET. They have been designed to assist you in achieving successful selection. Good luck and best wishes! COMPLETING THE APPLICATION PACKET: When completing these papers, it is important to remember the following: 1. Use only the application packet obtainable in Classified Human Resources or Edjoin. 2. Be sure the application materials are readable; type or print with blue or black ink. 3. See that your application packet is complete and correct on all sides and that you sign it in all places that ask for your signature. 4. Make sure addresses are complete, including zip codes. 5. Submit applications in person, Edjoin or USPS: Oceanside Unified School District, 2111 Mission Ave., Oceanside, CA 92058 6. Applications must be received in the District Office by 4:00 p.m. on the Filing Deadline Date. USPS date stamp does not qualify. IMPORTANT: If you are a current or future employee, this application will be viewed as part of the interview and hiring process by supervisors and administrators who may not be familiar or understand your current/previous job skill(s). List all job duties performed that apply to the position. Include a cover letter or resume detailing job duties, volunteer experiences, and any additional information pertinent to obtaining this position. INCOMPLETE AND/OR UNSIGNED APPLICATION AND SUPPLEMENTAL MATERIALS WILL BE CAUSE FOR REJECTION OF YOUR APPLICATION MINIMUM QUALIFICATIONS: The minimum qualifications are noted on the job announcement. YOUR APPLICATION WILL BE SCREENED IN ONLY IF IT CLEARLY DEMONSTRATES THAT YOU MEET THE MINIMUM REQUIREMENTS FOR THE POSITION. The information you provide will be subject to review and verification. You will be notified if your application is screened out. Remember, it is your responsibility to ensure that your application is in sufficient detail for us to determine your qualifications. Your completed application is part of the testing and selection process. LISTING OF EXPERIENCE AND EDUCATION: Include all experience and education as required by the application. Specific coursework should be clearly indicated and copies of transcripts, certificates, and degrees provided for verification. Be sure to include with your application copies of all licenses, certificates, and other documents as required on the job announcement. RECORD OF CRIMINAL CONVICTIONS: When a position is offered to you, you will be required to complete a conviction form. Having a record of convictions will not necessarily disqualify you for a position with the Oceanside Unified School District. However, false or incomplete answers may result in withdrawal of offer of employment or dismissal from employment. Fingerprints will be taken prior to employment and will be checked through the Federal Bureau of Investigation and the California Department of Justice. APPEAL OF SCREENOUT: If your application is screened out and you feel it was misinterpreted, you may appeal to the Director of Classified Human Resources for administrative review. This must be done by submitting your appeal, in writing, with your reasons within seven (7) calendar days of the date on the disqualification notice. CHANGES OF NAME OR ADDRESS: Changes of name or address should be reported immediately. Notify Classified Human Resources by mail or telephone as soon as possible. FOR QUESTIONS ABOUT YOUR APPLICATION: Please call 760-966-4000 or visit Classified Human Resources. SCREENING/EXAM NOTICES WILL BE SENT VIA EMAIL. IF YOU HAVE NOT RECEIVED AN EXAM INVITE/SCREEN OUT NOTICE WITHIN 7-14 DAYS OF THE RECRUITMENT CLOSE DATE, OR TEST RESULTS WITHIN 7-14 DAYS OF AN EXAMINATION, PLEASE CONTACT OUR OFFICE AT 760-966-4000.