STUDENT DATA TECHNICIAN I

BASIC FUNCTION:

Under the direction of the middle school Principal or Assistant Principal, perform a variety of independent clerical and technical services; register and schedule middle school students according to established procedures and policies; maintain records and prepare reports.

DISTINGUISHING CHARACTERISTICS:

A Student Data Technician I performs a variety of network support duties related to the middle school master schedule, student scheduling and registration, and grade reporting and records. A Counseling Assistant provides clerical support to a high school counseling office by performing a variety of clerical services.

REPRESENTATIVE DUTIES:

Perform a variety of network support duties related to middle school master schedule; input and assure the accuracy of middle school master schedule courses; assist school staff, counselors, and teachers regarding master schedule issues; provide and receive information related to master schedules, schedule changes, conflicts course codes, and other issues as required.

Register and enroll new middle school students according to established policies and procedures; verify and assure accuracy of registration information; input registration data into computer; distribute registration records; request and process foreign, domestic and out-of-district school transcripts; respond to transcript requests.

Respond to inquiries and provide assistance to staff, students, and the public; schedule counseling appointments; answer telephone calls, and provide information and assistance to callers, visitors, staff, and students.

Perform a variety of independent clerical and technical services; maintain and input student data into SASI database; prepare a variety of reports, lists and other materials as requested; schedule meetings and appointments as assigned; process a variety of forms and applications.

Prepare and maintain middle school student schedules; respond to and process schedule change and class requests; print schedules and class lists; notify teachers and counselors of new students; prepare and update enrollment cards; assist with preparing middle school master schedules; assure related paperwork is received and completed in a timely manner.

Receive and process student grades and grade changes; prepare and print report cards and progress reports; notify teachers, counselors and parents of academic issues.

Establish and maintain middle school student cumulative records, updating with grades and other student information; transfer cumulative records to other schools for exiting students; establish and maintain related filing systems.

Monitor inventory levels of registration and grading materials.

Prepare and maintain a variety of records and reports related to middle school students, class schedules, staff and instructional programs; prepare a variety of forms, applications, and packets; compile and duplicate related materials as needed.

Operate a variety of school office equipment.

Participate in other assigned activities such as coordinating orientation activities, and assisting with student testing activities.

Train and provide work direction and guidance to student assistants as assigned by the position.

Perform related duties as they relate to this classification.

KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:

Modern office practices, procedures, and equipment.

Record-keeping, report preparation, and filing techniques.

Correct English usage, grammar, spelling, punctuation, and vocabulary.

Oral and written communication skills.

Interpersonal skills using tact, patience, and courtesy.

Basic subjects taught in District schools including arithmetic, reading, writing, grammar, and spelling.

Telephone techniques and etiquette.

ABILITY TO:

Provide clerical support to an assigned middle school counseling office.

Perform a variety of independent clerical and technical services.

Register and schedule middle school students.

Communicate effectively both orally and in writing.

Establish and maintain cooperative and effective working relationships with others.

Learn laws, rules, and regulations related to assigned activities.

Maintain records and prepare reports.

Operate a computer and assigned software.

Assemble, organize, and prepare data for records and reports.

Complete work with many interruptions.

Type at an acceptable rate of speed. *

Plan and organize work.

Meet schedules and timelines.

Work confidentially with discretion.

EDUCATION AND EXPERIENCE:

Graduation from high school and two years of responsible clerical experience.

SELF-CERTIFICATION OF TYPING/KEYBOARDING SKILLS:

* This classification requires that incumbents be skilled in typing/keyboarding at a minimum of 45 words per minute.  Applicants must certify in writing that they have such skills.  Demonstrated proficiency will be expected during the probationary period for the class.

WORKING CONDITIONS:

ENVIRONMENT:

School office environment

Constant interruptions

PHYSICAL DEMANDS:

Sitting for extended periods of time

Dexterity of hands and fingers to operate a computer keyboard

Seeing to read a variety of materials

Hearing and speaking to exchange information in person or on the telephone

Bending at the waist, kneeling or crouching to retrieve files

This classification description describes the general nature of the work performed, representative duties, as well as the typical qualifications needed for acceptable performance.   It is not intended to be a complete list of all responsibilities, duties, work steps, and skills required of the classification.