Purpose

The job of the Educational Data Analyst II is done for the purpose/s of planning, organizing, and coordinating services and activities related to data collection, and analysis; providing useful and relevant data reports and displays; and serving as a resource to county office and district staff. 

This job reports to the Assigned Administrator/Supervisor. 

Essential Functions

• Provides technical expertise in the areas of California Assessment for Student Performance and Progress, California School Dashboard, Ed Data, CALPADS, DataQuest, student management systems (AERIES) and other data management systems; grant applications, and planning to improve services.
• Creates, maintains and updates, as necessary tutorials for the purpose of building capacity in the above mentioned areas.
• Works closely with Differentiated Assistance / Geographical Lead team members to support both grant writing and program evaluation functions.
• Coordinates with districts on data Memorandum of Understanding and support districts in reconciling inaccuracies in the data.
• Compiles and analyzes statistical data as needed for department reports, district and school reports and state or federal mandated reports.
• Maintains data integrity and provides frequent data validations.
• Participates in collaborative meetings; consults with county office department, district and school personnel in the areas of LCAP, Differentiated Assistance and federal plan development and implementation.
• Provides research information as needed and requested for instructional program areas.
• Serves as a member of the Instructional Services team and provide leadership in the area of data collection, analysis, and research to support the development of programs and grants.
• Identifies and/or develops information management systems to increase efficiency in data collection.
• Serves as resource to administrators, personnel and LEAs in Shasta County, as directed by supervisor: respond to inquiries and provide information concerning analysis findings and the effectiveness of educational programs; train others in the collection and interpretation of test data.
• Collaborates with Instructional Services team to identify key questions and to analyze data in order to develop and implement methods and procedures to increase student test performance and meet established goals.
• Researches, investigates and resolves problem errors and discrepancies in data collections.
• Prepares and maintains a variety of narrative and statistical reports, records and files related to research, and data collection findings and results; compose documents concerning information and analysis of results for distribution to the public.
• Communicates with other administrators, personnel, and outside organizations to coordinate assigned activities and programs, resolving issues and conflicts, and exchanging information.
• Provides technical assistance to coordinators and directors relative to the effective and efficient use of data in the departments providing direct support to districts with low performing schools.
• Identifies and promotes the use of efficient systems to manage multiple sources for countywide data related to schools and students for use by SCOE personnel.
• Maintains confidentiality. 

Other Functions

• Operates a computer and other office equipment as assigned; drives a vehicle to various sites to conduct work.
• Attends and conducts a variety of meetings as assigned.
• Conducts in­services for administrators and personnel.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit. 

Job Requirement: Minimum Qualifications

 Skills, Knowledge and Abilities

SKILLS are required to perform multiple, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: utilizing conflict resolution techniques; operating standard office equipment including pertinent software applications; planning and managing projects; preparing and maintaining accurate records; public speaking; and facilitating meetings.

KNOWLEDGE is required to perform intermediate math, including calculations using fractions, percents, and/or ratios; read technical information, compose a variety of documents, and/or facilitate group discussions; and solve practical problems.  Specific knowledge based competencies required to satisfactorily perform the functions of the job include: concepts of grammar and punctuation; community resources; district policies and procedures; accounting practices; age appropriate activities; business telephone etiquette; health standards; codes/laws/rules/regulations/policies; practicing cultural competency while working collaboratively with diverse groups and individuals; and stages of child development.

ABILITY is required to schedule a number of activities, meetings, and/or events; often gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a significant diversity of individuals and/or groups; work with data of varied types and/or purposes; and utilize specific, job-related equipment. Problem solving is required to analyze issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific ability based competencies required to satisfactorily perform the functions of the job include: adapting to changing work priorities; communicating with diverse groups; setting priorities; building collaborative relationships; working with constant interruptions; maintaining confidentiality; meeting deadlines and schedules; and working with detailed information/data. 

Responsibility

Responsibilities include:  working under limited supervision following standardized practices and/or methods; leading, guiding, and/or coordinating others; operating within a defined budget.  Utilization of resources from other work units is often required to perform the job’s functions.  There is a continual opportunity to have some impact on the organization’s services. 

Work Environment

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching and/or crawling and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, and 10% standing.  This job is performed in a generally clean and helathy environment. 

Experience     Job related experience with increasing levels of responsibility is required. Experience with various software products used for data analysis, integration and reporting. Experience with student information systems used in California education agencies (Microsoft Access and Excel, CALPADS, Aeries. CASEMIS, etc.) 

Education       Bachelor’s degree in job-related area. 

Equivalency   Any combination equivalent to the following: Bachelor’s degree in educational research, computer science, education, business administration or related field preferred and two (2) years increasingly responsible experience in the administration of data collection and analysis.

The stated education and experience requirements are the preferred minimum qualifications for this job. However, relevant experience to substitute for the education requirement and relevant education, certificates and/or licenses to substitute for the experience requirement may be allowed. 

FLSA Status                                                  Approval Date                                             Salary Range

Non Exempt                                                                                                                          38