Office Assistant - Reception Desk

Salary: $3,792.00 - $4,800.00 Monthly

Job Type: Full Time

Job Number: 202303161

Closing:

3/28/2023 11:59 PM Pacific

Location: Merced, CA

Department:

Range 18

40 hours/week12 months/year

Interviews tentatively scheduled for Tuesday, April 18th

Merced College is a midsized community college located in California's Central Valley. Founded in 1962, the college serves more than 16,000 students with room to expand on its 267 acre main campus and 120 acre Los Banos site. Merced, incorporated in 1889, offers historical sites, affordable housing, access to the Bay Area and Sacramento, and is the Gateway to Yosemite National Park and the Sierra mountains as well as home to the University of California Merced campus. Our tree-shaded, growing community of just over 80,000 includes multiple biking and walking trails as well as access to several lakes - large and small - throughout the county.

The Superintendent/President is seeking an Office Assistant to serve as the receptionist for Merced College. This position receives all incoming calls to the main line of the College and is the first point of contact for students, staff, and visitors in the Administration Building. The ideal candidate will have an extensive background in customer service and have a friendly and welcoming demeanor. If you're a team-oriented person who would enjoy being a part of our diverse campus community, please apply today!

Merced College Vision

Merced College will provide transformative and empowering educational experiences to meet student and community needs.

Merced College Mission

Growing our community through education and workforce training:

• lifelong learning

• basic skills

• career technical education

• transfer

• degree/certificate programs

Ensuring student success through equitable access, continuous quality improvement, institutional effectiveness, and student achievement.

General Description:

Under direction, performs varied secretarial and clerical duties; supervises specific functions or has responsibility for performing a segment of the technical/clerical functions, and does related work as required.

Examples of Duties

Representative Duties:

• Performs a wide variety of clerical and secretarial duties involving the use of considerable independent judgment and an understanding of departmental functions and procedures

• Develops working knowledge of special terminology related to the function to which assigned

• Receives visitors and gives out information or refers callers to proper officials

• Types a variety of materials and initiates and answers routine letters independently

• Assists in the preparation of program activities

• Assists in the monitoring of college procedures

• Arranges meetings which involve contact with other departments

• Makes travel and hotel reservations

• Installs and revises filing systems and other clerical procedures

• Receives a variety of information which may be of a confidential nature

• Orders supplies

• Maintains budget records and files, prepares information needed for budget development

• Operates varied office equipment; requests for any equipment repair

• Assists in the implementation of program activities and objectives to meet targeted program goals.

• Coordinates with other areas in developing calendars of activities

• Assists with program data and reports

• Assists with program presentations

• Other related duties as assigned

Knowledge of:

• Modern office methods and procedures

• Principles of business letters and report writing

Ability to:

• Plan, train and supervise the work of others

• Read, understand, learn and apply pertinent procedures and requirements

• Perform assigned technical/clerical procedures

• Type at 50 words per minute

• Work with the public and other district employees in an effective, tactful, and diplomatic manner

• Work cooperatively with others.

• Demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students

Typical Qualifications

MINIMUM QUALIFICATIONS

Required:

Education/Training/Experience:

• High school diploma

OR

• GED AND two (2) years applicable experience

OR

• The equivalent education and experience

PHYSICAL DEMAND AND WORKING ENVIRONMENT

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment:

Work is performed primarily in an office environment with some travel to different sites; incumbents may be required to work extended hours including evenings and weekends.

Physical Ability to:

• Work at a desk, conference table or in meetings of various configurations

• Hear and understand speech at normal levels

• Communicate so others will be able to clearly understand normal conversation

• Read printed matter and computer screens

• Stand or sit for prolonged periods of time

• Bend and twist, stoop, kneel, crawl, push, pull

• Lift, carry, push, and/or pull moderate to heavy amounts of weight

• Operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard

• Reach in all directions

Vision:

See in the normal visual range with or without correction.

Hearing

Hear in the normal audio range with or without correction.

Supplemental Information

How to Apply:

• Submit a complete application by the closing date/time on the Merced College career pages at https://www.governmentjobs.com/careers/mccd/transferjobs

Required Documentation:

• Letter of interest addressing your qualifications for the position (cover letter)

• Resume

• List of three professional references (no reference letters permitted)

Only the required documentation as listed above will be accepted for this recruitment. Any additional documentation will be removed from your application profile.

Interview Information:

Those applicants deemed highly qualified for the position will be invited to appear for oral interviews before a screening committee. A limited number of candidates will be invited to interviews.

Employee Benefits:

Health benefits for the employee and all their eligible dependents cost employee's only $12 per month and provide access to PPO medical coverage, PPO dental coverage, VSP Vision coverage, and more! Please visit our https://www.mccd.edu/about-merced-college/divisions/human-resources/benefits/ for more details about our incredible employee benefits. In addition, sick leave and retirement benefits are also provided.

Condition of Employment:

The selected candidate must be fingerprinted and tested for tuberculosis at his/her own expense prior to the start of employment. In compliance with the Immigration Reform Act of 1986, all new employees are required to verify their identity and the right to work in the United States. Merced College does not sponsor visas. All offers of employment are subject to approval by the Board of Trustees. The applicant must be able to perform the essential functions of the position with or without reasonable accommodations.

Individuals with disabilities may request any needed accommodation to participate in the application process. Please submit your request with your application to the Human Resources Office.

Merced Community College District is an Equal Opportunity Employer

To apply, visit https://apptrkr.com/4028115

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