Admissions & Records Evaluator

Salary: $4,800.00 - $6,073.00 Monthly

Job Type: Full Time

Job Number: 202212224

Closing:

3/17/2023 11:59 PM Pacific

Location: Merced, CA

Department:

Range 24

40 hours/week

12 Months/Year

Interview dates to be determined

Merced College is a midsized community college located in California's Central Valley. Incorporated in 1889, Merced offers historical sites, affordable housing, and access to the Bay Area and Sacramento, and is the Gateway to Yosemite National Park and the Sierra mountains as well as home to the University of California Merced campus. Our tree-shaded growing community of just over 80,000 includes multiple biking and walking trails as well as access to several lakes - large and small - throughout the county. The college is currently in a time of exciting innovation.

Merced College Admissions and Records strives to educate and support students through efficient and equitable access to admissions, registration, and academic records. We value the ability to serve students from a broad range of cultural backgrounds, abilities, and orientations.

We seek candidates that value mentorship and working in a collegial, collaborative environment, who are conscientious risk-takers and transformational leaders guided by a commitment to helping all students achieve their educational goals.

This position requires focused attention to detail, complex evaluation analysis, and verification of coursework that meets a variety of local, state, and federal guidelines regarding transfer equivalencies, graduation requirements, and transcript evaluations under strict deadlines. The ideal candidate must be agile, demonstrate critical thinking, effective communication, and exemplary customer service.

When you join our Admissions team at the Merced Community College District, you can expect to be part of an inclusive, creative, flexible, innovative, and equity-focused community that engages students and each other in scholarly inquiry, creative partnerships, and the application of knowledge and success.

Merced College Vision

Merced College will provide transformative and empowering educational experiences to meet student and community needs.

Merced College Mission

Growing our community through education and workforce training:

• lifelong learning

• basic skills

• career technical education

• transfer

• degree/certificate programs

Ensuring student success through equitable access, continuous quality improvement, institutional effectiveness, and student achievement.

General Description

Under the direction of the Director of Admissions, Records and Follow-Up Services, performs specialized technical duties related to the evaluation and processing of student records: performs complex research and verification of data, as well as evaluation of records for purposes of verifying course credit and determining if graduation requirements have been met; evaluates and verifies transfer equivalent coursework: assists in the maintenance of transfer data bases; investigates and resolves complex technical problems and issues related to the assignment; and serves on committees directly relating to the assignment.

Examples of Duties

Essential Functions:

• Researches, verifies, analyzes and assesses student transcripts and academic histories, accurately translating grading systems and course credit awarded from other institutions; award equivalent credit based on educational, military and other backgrounds through analysis and comparison of Merced Community College courses

• Researches catalogs and course information to/from other colleges and universities using on-line and other data sources; evaluates catalog information to establish whether course-to course equivalencies and competencies have been met

• Contributes to course articulation/equivalency data for use in and as part of the evaluation database

• Provides information, assistance, interpretation, and clarification to graduation applicants and counselors in analyzing student records for placement decision making, course substitution and course petition policies

• Awards AP, IB and Credit by Exam units based on established District Policy; posts grades earned through CBE and 2+2

• Processes CSU GE, IGETC and Reciprocity certifications as required

• Reviews and reports AAT/AST information to e-Verify system data base within established timelines

• Performs technical review and processing of graduation application information verifying through set audit processes the proper completion of program and other graduation requirements, communicates application outcomes to student applicants, enters awards in established data platforms, and assists in the preparation of related reports for the District graduation ceremony

• Serve on Graduation committee, prepare and mail graduation information packets to graduates, assist as needed in the planning of the graduation ceremony

• Serves as Admissions representative to the Curriculum committee

• Prepares and scans incoming transcript and graduation application records to the records imaging software

• Interprets Admissions and Records and District policies and applies them in a variety of procedural situations

• Assists with the application/registration process as needed

• Other related duties as assigned

Knowledge of:

• Research and data evaluation techniques relating to student records

• Computer programs that support this level of work including data base management and spreadsheet applications

• Transfer and admissions requirements

• Document evaluation techniques and practices

• Methods and techniques of effective communication and customer service

• Effective time management and organization skills

• Rules, regulations, and policies of the admissions and records office and the district

Ability to:

• Perform document research and evaluation with speed and accuracy

• Perform mathematical computations rapidly and accurately

• Work with minimal supervision

• Work with established data bases to accurately create and maintain data

• Communicate effectively, both orally and in writing

• Prioritize, plan and organize a variety of work assignments

• Establish and maintain effective working relationships with those contacted in the course of the work

• Demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students

Typical Qualifications

MINIMUM QUALIFICATIONS

Required:

• Associate's degree AND three (3) years of applicable experience

OR

• Bachelor's degree

OR

• The equivalent education and experience

• Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students

Desired:

• Experience in a college or university setting involving technical review of transcript coursework and the awarding of degrees

PHYSICAL DEMAND AND WORKING ENVIRONMENT

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individual with disabilities to perform the essential job functions.

Environment

Work is performed primarily in an office environment with some travel to different sites; incumbents may be required to work extended hours including evenings and weekends.

Physical Ability to:

• Hear and understand speech at normal levels

• Communicate so others will be able to clearly understand normal conversation

• Read printed matter and computer screens

• Stand or sit for prolonged periods of time

• Bend and twist, stoop, kneel, crawl, push, pull

• Reach in all directions

• Work at a desk, conference table or in meetings of various configurations

• Operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard

Vision:

• See in the normal visual range with or without correction

Hearing:

• Hear in the normal audio range with or without correction

Supplemental Information

How to Apply:

• Submit a complete application by the closing date/time on the Merced College career pages at https://www.governmentjobs.com/careers/mccd/transferjobs

Required Documentation:

• Letter of interest addressing your qualifications for the position (cover letter)

• Resume

• List of three professional references (no reference letters permitted)

• Legible unofficial college transcripts (undergraduate and graduate); transcripts must include the degree major and date the institution granted the degree; official copies are not required unless applicant is hired

If Applicable:

• Foreign transcripts mustinclude a U.S. evaluation and translation completed by an approved organization per the State of California Commission on Teacher Credentialing http://www.ctc.ca.gov/credentials/leaflets/cl635.pdf https://get.adobe.com/reader/

• Equivalency Review Form (Required for applicants who do not possess the stated minimum educational qualifications and are seeking consideration on the basis of equivalency) http://www.mccd.edu/offices/hr/jobs/eqforms.html

Only the required documentation as listed above will be accepted for this recruitment. Any additional documentation will be removed from your application profile.

Interview Information:

Those applicants deemed highly qualified for the position will be invited to appear for oral interviews before a screening committee. A limited number of candidates will be invited to interviews. Interviews may be scheduled onsite or via Zoom. Applicants are required to ensure access to the necessary technology to participate in a Zoom interview and will be responsible for their travel expenses, if necessary.

Employee Benefits:

Health benefits for the employee and all their eligible dependents cost employee's only $12 per month and provide access to PPO medical coverage, PPO dental coverage, VSP Vision coverage, and more! Please visit our Merced College Benefits website for more details about our incredible employee benefits. In addition, sick leave and retirement benefits are also provided.

Condition of Employment:

The selected candidate must be fingerprinted and tested for tuberculosis at his/her own expense prior to the start of employment. In compliance with the Immigration Reform Act of 1986, all new employees are required to verify their identity and the right to work in the United States. Merced College does not sponsor visas. All offers of employment are subject to approval by the Board of Trustees. The applicant must be able to perform the essential functions of the position with or without reasonable accommodations.

Individuals with disabilities may request any needed accommodation to participate in the application process. Please submit your request with your application to the Human Resources Office.

Merced Community College District is an Equal Opportunity Employer

To apply, visit https://apptrkr.com/3942088

Copyright ©2022 Jobelephant.com Inc. All rights reserved.

https://www.jobelephant.com/

jeid-9b4a4bb256a8754e99c8a77d7d3d5bf5