Executive Assistant III, Human Resources

R-01731

San Diego County - District Office

Transforming lives through learning isn't just the vision of the Grossmont-Cuyamaca Community College District. It happens every day with our 30,000 students who take the first step in their higher education, become trained for a new career, or learn knowledge that transforms their world perspective.

The Grossmont-Cuyamaca Community College District honors a diverse academic community and fosters equity mindedness across our institutions. As such, the District is committed to eliminating achievement gaps among different student groups by promoting a culture of appreciation for diversity, equity, inclusivity, and social justice, and continuously examining our processes and practices through an equity lens.

The District provides an excellent health and welfare benefits package to its employees. We take care of our employees and have continued to offer medical, dental and vision coverage to eligible employees and their dependents at no charge for any of the plans we offer.

Become a part of this dedicated team in beautiful San Diego County!

Please read the entire job posting before your application is submitted. Important instructions to applicants are at the bottom of the page. Be attentive when applying as many of our positions require multiple attachments.

Please note: each page of the application will save upon clicking ‘next.' Draft applications can be accessed through the candidate home page.

Job Summary

Application Deadline: Thursday, March 23, 2023 at 11:59 p.m.

NOTE: Application materials that are submitted on the last day of application and are timed out will not be accepted.

Department: Human Resources

Months worked out of the Year: 12 months

FTE: 1.0

Work hours: Monday - Friday, 8:00 a.m. - 5:00 p.m.

Shift Differential: None

Starting Salary Range:

Range: Confidential Staff Salary Grade G: $5,300 (Step A) or $5,566 (Step B)

Based on education and experience

Anticipated Start Date: May or June 2023

Job Description

JOB PURPOSE:

Under the direction of a College President/District Vice Chancellor, perform a variety of complex and responsible secretarial and administrative support duties to relieve the administrator of administrative details.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Perform complex and responsible administrative assistance duties requiring specialized and extensive knowledge of the operations of the President's/Vice Chancellor's office and related legal educational administration functions.

• Organize and manage the day-to-day activities of the President's/Vice Chancellor's office to assure efficient and effective office operations; coordinate communications; perform complex duties to relieve the administrator of administrative detail.

• Type a wide variety of materials such as correspondence, reports, forms, memoranda and other documents. Prepare agenda items and backup materials for meetings; take and transcribe minutes and distribute to appropriate personnel. Take and transcribe notes and proposals from Collective Bargaining negotiation sessions.

• Organize and maintain a variety of complex files and records often involving materials of a confidential nature; maintain confidentiality of records and information, including information regarding board, district, personnel, student or controversial matters.

• Compile information and data for reports and assist in the preparation of statistical and narrative reports; conduct research as required; may prepare annual surveys related to area of assignment; input and retrieve computerized data as required.

• Make decisions in accordance with laws, regulations, policies and procedures and apply them to problem situations; resolve problems not requiring the President's/Vice Chancellor's attention.

• Monitor and maintain current financial and budget information, monitor budget expenditures and prepare purchase orders, assist with budget preparations, manage funds to balance accounts.

EDUCATION: Graduation from high school or equivalent.

EXPERIENCE: Three (3) to five (5) years of increasingly responsible secretarial experience including a minimum of two (2) years administrative or executive secretary experience.

WORKING CONDITIONS: Confidential position. Typical office environment.

Additional Information

SPECIAL INSTRUCTIONS TO APPLICANTS:

Applicants may find it helpful to refer back to the job posting, specifically the special instructions, while applying. Consider saving the job description or opening a new browser window.

*ATTENTION* Application materials with pictures or personal information will render your application incomplete. Please do not include any materials that were not asked for.

Having the following materials prepared and ready to attach BEFORE beginning the application may make the application experience more seamless.

REQUIRED APPLICATION DOCUMENTS (APPLICANTS MUST SUBMIT THE FOLLOWING TWO ITEMS):

A complete and current resume.

SUPPLEMENTAL QUESTIONS:

Please provide a brief response to the following questions:

1. Describe your organizational skills, including your ability to meet and manage numerous deadlines.

2. Describe your ability to work independently with little direction and provide a specific example of a task in which you were given minimal direction and the outcome.

3. Describe your experience working with confidential information, employee records and subpoenas. Include the types of records and your level of responsibility with this information.

4. Describe your experience supporting a Human Resources Department in a college or university setting or supporting a department in an organization.

5. Describe your experience developing calendars/timelines for recurring business processes and ensuring deadlines are met.

6. Describe your experience communicating with other departments and personnel, students and labor representatives including the Board and Chancellor's Office.

7. Describe your computer software experience using the Microsoft Suite and your experience with complex integrated administrative systems (WorkDay) or other specialized software. Please provide examples of the types of work produced.

*ATTENTION* Please upload .doc, .docx, or PDF files. If you are working on Google Docs or Mac files, please be sure to save under .doc or PDF for file to upload correctly.

Conditions of Employment:

• Under Federal Law, employers are required to verify that all new employees are eligible for employment in the United States. Prior to appointment to a position, you must present acceptable proof of your identity and authorization to work in the United States;

• Complete a Tuberculosis Assessment;

• Provide a valid COVID-19 Vaccination card or Vaccination Exemption;

• Have fingerprints taken by a Live Scan computer at the candidate's expense (Clearance must be received prior to first day of employment).

Under Federal Law, employers are required to verify that all new employees are eligible for employment in the United States. Prior to appointment to a position, you must present acceptable proof of your identity and authorization to work in the United States.

GCCCD is an Equal Employment Opportunity and Title IX employer.

Applicants who are protected under the Americans with Disabilities Act and who require accommodations for completing the application process or interviewing should notify the Human Resources Department by emailing mailto:D-HR-Jobs@gcccd.edu.

Offers of employment are contingent upon successful fingerprint clearance. A processing fee plus Live Scan fee will be required.

To apply, visit https://apptrkr.com/3937615.

The Grossmont-Cuyamaca Community College District, a two-college district in eastern San Diego County, has been providing a high-quality education to the region since Grossmont College opened its doors in 1961 and Cuyamaca College began operating in 1978. The district is tied closely to the suburban and rural communities that it serves, providing a $1 billion economic impact to the region through its payroll, purchasing, and spending by students and alumni.

The district has a strong commitment to diversity and equity with a student population representing a broad variety of backgrounds, ethnicities, socioeconomic levels, cultures and abilities. The district strives to provide an educational environment that fosters cultural awareness, mutual understanding, and respect that ultimately also benefits the global community.

The colleges offer more than 150 degrees and certificates in a wide range of programs. Both colleges have signature programs that have become well-renowned. Grossmont College is recognized for its top-notch Administration of Justice, Culinary Arts, Nursing and Allied Health and Theatre Arts programs, while Cuyamaca is known for its Automotive Technology, Ornamental Horticulture, Environmental Health and Safety and Water/Wastewater Technology programs.

Copyright ©2022 Jobelephant.com Inc. All rights reserved.

https://www.jobelephant.com/

jeid-f669a751e57f8942b6cb9118f6720164