ACCOUNT CLERK III (2251) at Glendale Unified School District
About the Employer
In Glendale Unified schools, we focus on maximizing student achievement, fostering students’ social and emotional growth, and creating a vibrant, inclusive environment where all children can learn and thrive. Glendale Unified is the third largest school district in Los Angeles County. We proudly serve 25,000 students in preschool through 12th grade and beyond. We proudly offer dual immersion programs in seven languages; Armenian, French, German, Italian, Japanese, Korean, and Spanish. Glendale Unified also offers six magnet schools focused on technology, world languages, and visual and performing arts, and a wide variety of Career and Technical Education pathways beginning in middle school. Through a collaborative partnership with Glendale Community College, Glendale Unified offers students multiple opportunities to earn college credit before they graduate from high school, including our Hoover Early College Academy and Glendale High Cloud Computing and Computer Science Academy. We are excelling together to provide our students with endless pathways for success! Several of our schools are recipients of prestigious awards such as: National Blue Ribbon Schools, California Distinguished Schools, California Gold Ribbon Schools, and Title I Academic Achieving Schools. Glendale Unified is a diverse school district that welcomes students and families from all over the world. Our students come from a wide range of ethnic, cultural, and socio-economic backgrounds and speak 35 different languages.
Job Summary
Job Summary
Performs responsible and complex financial clerical work involved in the preparation and maintenance of financial and statistical records with independent responsibility for an assigned function.
Job Description / Essential Elements:
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GLENDALE UNIFIED SCHOOL DISTRICT CLASS DESCRIPTION
ACCOUNT CLERK III
DEFINITION
Performs responsible and complex financial clerical work involved in the preparation and maintenance of financial and statistical records with independent responsibility for an assigned function.
DISTINGUISHING CHARACTERISTICS
An Account Clerk III assumes functional responsibility for an accounting clerical activity such as, student body accounting, special education accounting, payroll, general accounting, or accounts payable. The work of this class requires the frequent use of independent judgment in making decisions within established accounting systems and procedures and may involve the indirect supervision of lower level accounting clerical staff.
An Accounting Technician assumes direct supervisory responsibility for a major accounting clerical function such as payroll, accounts payable, or general accounting, and performs the most complex financial record keeping work related to the District budget, state, and federal programs.
An Account Clerk II performs a wide variety of journey level accounting clerical duties requiring the application of accounting systems and procedures. Positions in this class are normally only assigned to the central accounting office where the accounting clerical work prepared by other offices in the District is audited, processed, and reviewed.
SUPERVISION RECEIVED AND EXERCISED
General supervision is provided by higher-level financial or administrative positions.
Assignments may require the indirect supervision of other accounting clerical positions.
EXAMPLES OF DUTIES
Performs a variety of complex clerical financial work in:
The preparation, maintenance and auditing of financial records.
Arranging, posting, and balancing financial data.
Preparing, computing, and processing payroll records.
Calculating profit and loss statements, reconciling bank statements, and maintaining journals.
The collection and disbursement of student body funds.
Financial record keeping relating to the purchase and sale of student store merchandise and the sale of student body cards, athletic insurance, tickets for school events and yearbooks; displaying and selling merchandise.
Sorting and counting money, making bank deposits, and writing checks.
Prepares expenditure reports for federal and state grant programs.
Reconciles insurance billing and employee eligibility for the District’s health and welfare plans.
Assisting supervisor in planning and implementing special projects.
Performs related duties as assigned.
CLASS QUALIFICATIONS
Knowledge of:
Methods, practices, and terminology used in bookkeeping and financial record keeping.
Appropriate laws, rules, and regulations relating to assigned functions.
Methods and practices used in financial and statistical clerical work.
Ability to:
Perform responsible financial clerical work requiring use of independent judgment and initiative.
Read, interpret, and explain laws, rules, and regulations.
Prepare accurate financial and statistical reports and maintain records.
Communicate clearly and concisely, orally and in writing.
Perform arithmetical calculations with speed and accuracy.
Operate a variety of office equipment including a personal computer, ten-key calculator, fax and copy machine.
Provide technical or functional supervision to other clerical personnel.
Be resourceful and find solutions to resolve issues in the absence of the supervisor.
Establish and maintain effective working relationships with supervisors, coworkers and the public.
EMPLOYMENT STANDARDS
Minimum Requirements:
Two years of recent and responsible financial clerical experience.
Desirable Qualifications:
Classes and seminars in bookkeeping and accounting.
Written and oral proficiency in a second language.
05/1983 - Classification established by Personnel Commission
06/1989 - Major revision
07/1989 - Minor revision
03/1993 - Revision - insurability/license
03/2014 - Revision - Examples of Duties and Class Qualifications
06/13/2017 - Minor Revision to Employment Standards
Requirements / Qualifications
Recruitment Type: Open Competitive CURRENT VACANCIES: Three full-time positions (8 hrs/day, 12 mos/yr), with full benefits: One position in the Child Development and Child Care Department, One position in the Nutrition Services Department, One position in the Special Education Department. The resulting list from this recruitment may also be used to fill substitute (temporary) positions as needed. A 10-KEY (NUMERIC ONLY) DATA ENTRY CERTIFICATE IS REQUIRED FOR THIS POSITION: 140 NET KEYSTROKES PER MINUTE AND MINIMUM 90% ACCURACY. Please see special instructions below regarding this requirement. Note: Specific responsibilities will be determined by each department. The following is only a partial list of duties. A more complete list of duties and responsibilities for this classification can be found on our website at www.gusd.net > Department: Human Resources: > Classified Job Descriptions. Performs a variety of complex clerical financial work in: -The preparation, maintenance and auditing of financial records. -Arranging, posting, and balancing financial data. -Preparing, computing, and processing payroll records. -Calculating profit and loss statements, reconciling bank statements, and maintaining journals. -The collection and disbursement of student body funds. -Financial record keeping relating to the purchase and sale of student store merchandise and the sale of student body cards, athletic insurance, tickets for school events and yearbooks; displaying and selling merchandise. -Sorting and counting money, making bank deposits, and writing checks. -Assisting supervisor in planning and implementing special projects. -Prepares expenditure reports for federal and state grant programs. -Reconciles insurance billing and employee eligibility for the District's health and welfare plans. -Performs related duties as assigned.
No online application process through EDJOIN. To apply: Visit www.gusd.net > Departments: Human Resources > Classified Employment > Classified Opportunities. Minimum Requirements: Two years of recent and responsible financial clerical experience. Desirable Qualifications: Classes and seminars in bookkeeping and accounting. Written and oral proficiency in a second language. 10-KEY CERTIFICATE REQUIREMENTS. PLEASE READ CAREFULLY: 140 NET KEYSTROKES PER MINUTE AND MINIMUM 90% ACCURACY. Applicants for positions that require data entry skills must submit a certificate to demonstrate they meet the minimum requirements for the position. This includes all promotional applicants. Scan and attach certificate to your online application. Applications without a valid certificate will be rejected. Certificate must meet the following conditions: Self-administered on-line/Internet test scores and certificates are not acceptable. Acceptable examples would be from a government agency, an employment/temp agency, a business college, an adult school, or a public school system. Certification may be in the form of a certificate, letter, or a form and must clearly state the following: 1. Name, address, telephone number of issuing agency and name and signature of person certifying the results. 2. Name of applicant. 3. Date of test. The test must be dated within two years of the application filing date. Certificates older than two years are not accepted. 4. Gross data entry speed; net speed; and number of errors or percentage of accuracy must be shown on certificate. 5. Duration of test in minutes.
Requirements / Qualifications
Recruitment Type: Open Competitive CURRENT VACANCIES: Three full-time positions (8 hrs/day, 12 mos/yr), with full benefits: One position in the Child Development and Child Care Department, One position in the Nutrition Services Department, One position in the Special Education Department. The resulting list from this recruitment may also be used to fill substitute (temporary) positions as needed. A 10-KEY (NUMERIC ONLY) DATA ENTRY CERTIFICATE IS REQUIRED FOR THIS POSITION: 140 NET KEYSTROKES PER MINUTE AND MINIMUM 90% ACCURACY. Please see special instructions below regarding this requirement. Note: Specific responsibilities will be determined by each department. The following is only a partial list of duties. A more complete list of duties and responsibilities for this classification can be found on our website at www.gusd.net > Department: Human Resources: > Classified Job Descriptions. Performs a variety of complex clerical financial work in: -The preparation, maintenance and auditing of financial records. -Arranging, posting, and balancing financial data. -Preparing, computing, and processing payroll records. -Calculating profit and loss statements, reconciling bank statements, and maintaining journals. -The collection and disbursement of student body funds. -Financial record keeping relating to the purchase and sale of student store merchandise and the sale of student body cards, athletic insurance, tickets for school events and yearbooks; displaying and selling merchandise. -Sorting and counting money, making bank deposits, and writing checks. -Assisting supervisor in planning and implementing special projects. -Prepares expenditure reports for federal and state grant programs. -Reconciles insurance billing and employee eligibility for the District's health and welfare plans. -Performs related duties as assigned.
No online application process through EDJOIN. To apply: Visit www.gusd.net > Departments: Human Resources > Classified Employment > Classified Opportunities. Minimum Requirements: Two years of recent and responsible financial clerical experience. Desirable Qualifications: Classes and seminars in bookkeeping and accounting. Written and oral proficiency in a second language. 10-KEY CERTIFICATE REQUIREMENTS. PLEASE READ CAREFULLY: 140 NET KEYSTROKES PER MINUTE AND MINIMUM 90% ACCURACY. Applicants for positions that require data entry skills must submit a certificate to demonstrate they meet the minimum requirements for the position. This includes all promotional applicants. Scan and attach certificate to your online application. Applications without a valid certificate will be rejected. Certificate must meet the following conditions: Self-administered on-line/Internet test scores and certificates are not acceptable. Acceptable examples would be from a government agency, an employment/temp agency, a business college, an adult school, or a public school system. Certification may be in the form of a certificate, letter, or a form and must clearly state the following: 1. Name, address, telephone number of issuing agency and name and signature of person certifying the results. 2. Name of applicant. 3. Date of test. The test must be dated within two years of the application filing date. Certificates older than two years are not accepted. 4. Gross data entry speed; net speed; and number of errors or percentage of accuracy must be shown on certificate. 5. Duration of test in minutes.
Comments and Other Information
No online application process through EDJOIN. To apply: Visit www.gusd.net > Departments: Human Resources > Classified Employment > Classified Opportunities.
Incomplete applications are disqualified. Attached resumes are not accepted in lieu of a completed district application. If desired, resumes and other supporting documents may be scanned and attached to supplement a completed application form.
A review of applicants' experience and qualifications will be conducted. Based on the evaluation, those whose qualifications best meet the current needs of the District will be invited to participate in the next step of the selection process. Qualified candidates will be provided with more details at the appropriate time.
Salary: Salary amounts listed above indicate the first and last steps of the range.
Probationary period: 130 days of paid service.
Prior to employment, a candidate must submit evidence of COVID vaccination and proof of freedom from tuberculosis. Also required after an offer of employment are fingerprint clearance with the Department of Justice and a pre-employment physical exam (district-paid).
Statement of Non-discrimination (Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972 Section 504 of the Rehabilitation Act of 1973): The Board of Education is committed to equal opportunity for all individuals in education. District programs, activities and services shall be free from unlawful discrimination, harassment (including sexual harassment), intimidation, and/or bullying based on actual or perceived sex, race or ethnicity, color, national origin, nationality, religion, age, sexual orientation, sexual preference, ancestry, ethnic group identification, gender, gender expression, gender identity, physical or mental disability, marital or parental status, or on the basis of a person's association with a person or group with one or more of these actual or perceived characteristics, or sexual harassment in any district service, program and/or activity that receives or benefits from state financial assistance. The Board shall promote programs which ensure that unlawful discriminatory practices are eliminated in all district activities. The District will take steps to assure that the lack of English will not be a barrier to admission and participation in district programs. A copy of the District's Uniform Complaint Policy is available by calling (818) 241-3111, Ext. 1457. Complaints alleging noncompliance with this policy of nondiscrimination should be directed to the following personnel:
Title IX Coordinator: Dr. Kelly King, 223 N. Jackson St., (818) 241-3111, Ext. 1209, titleix@gusd.net
Section 504 Coordinator: Hagop Eulmessekian, 223 N. Jackson St., (818) 241-3111, Ext. 1416, heulmessekian@gusd.net
Title II/ADA: Dr. Kelly King, 223 N. Jackson St., (818) 241-3111, Ext. 1209, kking@gusd.net
Comments and Other Information
No online application process through EDJOIN. To apply: Visit www.gusd.net > Departments: Human Resources > Classified Employment > Classified Opportunities.
Incomplete applications are disqualified. Attached resumes are not accepted in lieu of a completed district application. If desired, resumes and other supporting documents may be scanned and attached to supplement a completed application form.
A review of applicants' experience and qualifications will be conducted. Based on the evaluation, those whose qualifications best meet the current needs of the District will be invited to participate in the next step of the selection process. Qualified candidates will be provided with more details at the appropriate time.
Salary: Salary amounts listed above indicate the first and last steps of the range.
Probationary period: 130 days of paid service.
Prior to employment, a candidate must submit evidence of COVID vaccination and proof of freedom from tuberculosis. Also required after an offer of employment are fingerprint clearance with the Department of Justice and a pre-employment physical exam (district-paid).
Statement of Non-discrimination (Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972 Section 504 of the Rehabilitation Act of 1973): The Board of Education is committed to equal opportunity for all individuals in education. District programs, activities and services shall be free from unlawful discrimination, harassment (including sexual harassment), intimidation, and/or bullying based on actual or perceived sex, race or ethnicity, color, national origin, nationality, religion, age, sexual orientation, sexual preference, ancestry, ethnic group identification, gender, gender expression, gender identity, physical or mental disability, marital or parental status, or on the basis of a person's association with a person or group with one or more of these actual or perceived characteristics, or sexual harassment in any district service, program and/or activity that receives or benefits from state financial assistance. The Board shall promote programs which ensure that unlawful discriminatory practices are eliminated in all district activities. The District will take steps to assure that the lack of English will not be a barrier to admission and participation in district programs. A copy of the District's Uniform Complaint Policy is available by calling (818) 241-3111, Ext. 1457. Complaints alleging noncompliance with this policy of nondiscrimination should be directed to the following personnel:
Title IX Coordinator: Dr. Kelly King, 223 N. Jackson St., (818) 241-3111, Ext. 1209, titleix@gusd.net
Section 504 Coordinator: Hagop Eulmessekian, 223 N. Jackson St., (818) 241-3111, Ext. 1416, heulmessekian@gusd.net
Title II/ADA: Dr. Kelly King, 223 N. Jackson St., (818) 241-3111, Ext. 1209, kking@gusd.net
Application Deadline
2/27/2023 5:00 PM Pacific
Date Posted
1/27/2023
Contact
Edwin Momartin
818-241-3111 Ext. 1256
818-241-3111 Ext. 1256
Number of Openings
3
Salary
Add'l Salary Info
$3,549.87 - $5,078.67 Monthly
Length of Work Year
12 months
Employment Type
Full Time