Staff Secretary I at San Jose Unified School District
Job Summary
Job Summary
As a Staff Secretary I - you will support the day-to-day operations of your department managing department budgets and processes, serving as the first point of contact for inquiries, as well as proactively resolving issues. This position requires strong technology and customer service skills, as well as sound independent judgment and the ability to prioritize and juggle many tasks at once with minimal direction.
Job Description / Essential Elements:
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SAN JOSE UNIFIED SCHOOL DISTRICT
I. Staff Secretary I
II. Definition
Under general supervision, as secretary to a District administrator, to perform difficult, complex secretarial and clerical work, and to do related duties consistent with the job description.
III. Examples of Duties
Performs secretarial duties including material of confidential nature, consisting of letters, reports, legal forms and actions, briefs, contracts, specifications, bulletins, memoranda, minutes of meetings and record material; prepares special reports and relieves a District administrator of a variety of administrative details. A variety of difficult clerical work is performed along with assigned secretarial duties. Assigned clerical duties require the exercise of considerable judgment and discretion. Incumbents must have a wide knowledge of the current operations, procedures rules, and precedents of the District and department, and must be able to interpret and apply this information in their work with the general public and with administrators and employees; may maintain department budget. Wide latitude is permitted in the performance of assignments, with incumbents frequently made responsible for the style, format, final appearance, and accuracy of completed work, and enter data through the use of computer terminals.
IV. Distinguishing Characteristics
V. Employment Standards
A. Knowledge of:
Modern office procedures, practices, and operation;
Correct English usage, spelling, grammar, punctuation, and vocabulary;
Business English and methods of preparing correspondence and reports;
Working knowledge of District organization, policies and rules.
B. Ability to:
Learn, interpret, and apply rules and policies relating to department programs;
Perform difficult and responsible clerical work with speed and accuracy skill;
Analyze situations and make decisions in procedural matters without immediate supervision;
Learn to use a computer terminal using word processing and data base software;
Analyze situations and adopt an effective course of action;
Make arithmetical calculations with speed and accuracy;
Meet the public tactfully and courteously and to establish and maintain cooperative and effective working relationships;
Take notes and transcribe accurately;
Type at a speed of not less than 55 words a minute from clear, legible copy.
C. Education/Training/Experience:
Completion of 12th grade or equivalent and three years of increasingly responsible secretarial and clerical experience.
D. Licenses/Certificates:
VI. Specific Qualifications
Ability to take dictation at a speed of not less than 100 words a minute and transcribe it accurately may be required.
Date 5/16/85
Range 22
Position Code ST1
JBD:cf
Requirements / Qualifications
Salary: $18.59 - $20.50 an hour The impact you will have: As a Staff Secretary I you will support the day-to-day operations of your department managing department budgets and processes, serving as the first point of contact for inquiries, as well as proactively resolving issues. This position requires strong technology and customer service skills, as well as sound independent judgment and the ability to prioritize and juggle many tasks at once with minimal direction. A more detailed job description is available at: https://sjusd.box.com/v/StaffSecretaryI. Who you are: You are passionate about building and supporting an innovative workforce at San José Unified. You are a reliable professional who is collaborative, organized, and committed to supporting our students, staff, and families. You are detail-oriented and bring an outstanding attitude, customer-service focus, and desire to continuously improve. You have strong technology skills and are comfortable using a variety of computer applications
What you need for this position: • Completion of 12th grade or equivalent • Resume and Letter of Introduction outlining desire and qualifications for this position • Passage of San José Unified's Advanced Clerical Exam (your application will be reviewed and then you may be invited to testing, which is the first step in our hiring process). Please use this link find a tutorial for the test: http://go.sjusd.org/TestTutorial. • Spanish Bilingual preferred Roles currently available: • Student Assignment: 0.5 FTE (20 hrs/wk) Schedule TBD • Data Strategy Analytics: 0.5 FTE (20 hrs/wk) Schedule TBD When will you hear back from us: Within seven days of applying, we will inform you if you will be moving forward in our hiring process and share next steps. If there is a delayed response, feel free to reach out to talent@sjusd.org.
- Proof of HS Graduation (HS Diploma or GED)
- Resume (Cover Letter optional)
Requirements / Qualifications
Salary: $18.59 - $20.50 an hour The impact you will have: As a Staff Secretary I you will support the day-to-day operations of your department managing department budgets and processes, serving as the first point of contact for inquiries, as well as proactively resolving issues. This position requires strong technology and customer service skills, as well as sound independent judgment and the ability to prioritize and juggle many tasks at once with minimal direction. A more detailed job description is available at: https://sjusd.box.com/v/StaffSecretaryI. Who you are: You are passionate about building and supporting an innovative workforce at San José Unified. You are a reliable professional who is collaborative, organized, and committed to supporting our students, staff, and families. You are detail-oriented and bring an outstanding attitude, customer-service focus, and desire to continuously improve. You have strong technology skills and are comfortable using a variety of computer applications
What you need for this position: • Completion of 12th grade or equivalent • Resume and Letter of Introduction outlining desire and qualifications for this position • Passage of San José Unified's Advanced Clerical Exam (your application will be reviewed and then you may be invited to testing, which is the first step in our hiring process). Please use this link find a tutorial for the test: http://go.sjusd.org/TestTutorial. • Spanish Bilingual preferred Roles currently available: • Student Assignment: 0.5 FTE (20 hrs/wk) Schedule TBD • Data Strategy Analytics: 0.5 FTE (20 hrs/wk) Schedule TBD When will you hear back from us: Within seven days of applying, we will inform you if you will be moving forward in our hiring process and share next steps. If there is a delayed response, feel free to reach out to talent@sjusd.org.
- Proof of HS Graduation (HS Diploma or GED)
- Resume (Cover Letter optional)
Comments and Other Information
What we offer: San José Unified offers a fantastic team and system of supports. We offer a competitive salary and a comprehensive benefits package which includes free medical and dental coverage for our employees who work at least a 0.75 FTE (30 hours per week), as well as 27 vacation days and 13 paid holidays for 12-month employees!!
Note to internal applicants: While resubmitting information we already have on file is not required, we encourage you to submit a letter of introduction highlighting your qualifications and interest in this role, as well as any other information you would like to share. Where applicable, please also note which available location you are applying to.
Who we are: San José Unified is an innovative urban school district that prepares today’s students to be the thinkers, leaders, and creators of tomorrow. We are reinventing the education system by bringing together teachers and staff with parents and students, inspiring each to discover their own greatness. Serving over 25,000 students from transitional kindergarten through high school in 41 schools from Downtown San José to the Almaden Valley, San José Unified is Silicon Valley’s largest and most diverse school system. We welcome instructional and support staff who are interested in making a difference in the lives of San José children.
San José Unified School District prohibits discrimination, harassment, intimidation or bullying on the basis of age, sex, sexual orientation, gender, gender identity, gender expression, ethnic group identification, race, ancestry, national origin, religion, marital, parental or family status, color, mental or physical disability, or on the basis of a person’s association with a person or group with one or more of these actual or perceived characteristics in its educational programs and activities or employment practices as required by Americans with Disabilities Act (ADA), Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Age Discrimination Act of 1975, Section 504 or the Rehabilitation Act of 1973, and the Vocational Education Act of 1976. The lack of English language skills will not be a barrier to admission and participation in the District’s programs. Students, parents, employees, or others who wish further information about these regulations, or who wish to file a complaint, should contact the following persons:
For Title IX, discrimination, equity or Section 504 compliance complaints involving students:
Director of Student Services/Student Title IX Coordinator, Darbi O'Connell at 408-535-6080 ext. 13112 (doconnell@sjusd.org), 855 Lenzen Avenue,
San Jose, CA 95126
For Title IX, discrimination or equity complaints involving staff:
Assistant Superintendent of Human Resources, Dominic Bejarano at 408-535-6139 ext. 15015 (jbejarano@sjusd.org), 855 Lenzen Avenue, San Jose, CA 95126
For facilities or other ADA complaints:
Director of Maintenance, Grounds and Operations, Denny Pini at 408-535-6200, 855 Lenzen Avenue, San Jose, CA 95126
Comments and Other Information
What we offer: San José Unified offers a fantastic team and system of supports. We offer a competitive salary and a comprehensive benefits package which includes free medical and dental coverage for our employees who work at least a 0.75 FTE (30 hours per week), as well as 27 vacation days and 13 paid holidays for 12-month employees!!
Note to internal applicants: While resubmitting information we already have on file is not required, we encourage you to submit a letter of introduction highlighting your qualifications and interest in this role, as well as any other information you would like to share. Where applicable, please also note which available location you are applying to.
Who we are: San José Unified is an innovative urban school district that prepares today’s students to be the thinkers, leaders, and creators of tomorrow. We are reinventing the education system by bringing together teachers and staff with parents and students, inspiring each to discover their own greatness. Serving over 25,000 students from transitional kindergarten through high school in 41 schools from Downtown San José to the Almaden Valley, San José Unified is Silicon Valley’s largest and most diverse school system. We welcome instructional and support staff who are interested in making a difference in the lives of San José children.
San José Unified School District prohibits discrimination, harassment, intimidation or bullying on the basis of age, sex, sexual orientation, gender, gender identity, gender expression, ethnic group identification, race, ancestry, national origin, religion, marital, parental or family status, color, mental or physical disability, or on the basis of a person’s association with a person or group with one or more of these actual or perceived characteristics in its educational programs and activities or employment practices as required by Americans with Disabilities Act (ADA), Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Age Discrimination Act of 1975, Section 504 or the Rehabilitation Act of 1973, and the Vocational Education Act of 1976. The lack of English language skills will not be a barrier to admission and participation in the District’s programs. Students, parents, employees, or others who wish further information about these regulations, or who wish to file a complaint, should contact the following persons:
For Title IX, discrimination, equity or Section 504 compliance complaints involving students:
Director of Student Services/Student Title IX Coordinator, Darbi O'Connell at 408-535-6080 ext. 13112 (doconnell@sjusd.org), 855 Lenzen Avenue,
San Jose, CA 95126
For Title IX, discrimination or equity complaints involving staff:
Assistant Superintendent of Human Resources, Dominic Bejarano at 408-535-6139 ext. 15015 (jbejarano@sjusd.org), 855 Lenzen Avenue, San Jose, CA 95126
For facilities or other ADA complaints:
Director of Maintenance, Grounds and Operations, Denny Pini at 408-535-6200, 855 Lenzen Avenue, San Jose, CA 95126