Interim Dean of Admissions and Student Support

MiraCosta College

For full details and to apply, go to https://apptrkr.com/3580555

Type of Assignment: Full Time

Assignment Category: Contract

Position Details:

The district is accepting applications for an Interim Dean of Admissions and Student Support on the Oceanside campus. The contract for this interim position will be for 1-2 years, depending on the needs of the district. The person selected for this position will be subject to assignment to any district facility during any hours of operation.

The Dean of Admissions and Student Support, under the leadership of the Vice President of Student Services, executes all administrative responsibilities and facilitates strategic planning and development of equity-minded services for the following departments: Admissions and Records, Orientation and Student Support, First Year Forward, Assessment and Academic Proctoring Center, Institute for International Perspectives, Diversity Outreach and School Relations, Veterans Services, Noncredit SSSP. The position provides the leadership, vision and direction in areas of assigned responsibility, as well as strives to derive consensus and work collaboratively and collegially with internal and external constituents. The Dean works in close cooperation with other departments in student services and instruction.

IMPORTANT: MiraCosta College requires that all employees be fully vaccinated against COVID-19 in order to promote a safe and healthful workplace for employees and to promote the health and safety of our campus community. Unvaccinated employees are at greater risk of contracting and spreading COVID-19 within the workplace and to the college community that depends on college programs and services. As of August 23, 2021, all employees must submit proof of vaccination or request and receive approval for a medical or religious exemption prior to their start date. For more information, please visit https://www.miracosta.edu/covid/covid-vaccination-requirements.html.

Salary Range: Academic Administrators Salary Schedule for Deans

Compensation: Starting at $182,724 per year (Deans, non doctorate, step 1), based on the 2022-2023 Academic Administrators Salary Schedule for Deans and Associate Deans – https://www.miracosta.edu/hr/hr/_docs/salary-schedules/Academic%20Administrators%20Salary%20Schedule.pdf

Employees must make arrangements for the direct deposit of paychecks into the financial institution of their choice, via electronic fund transfer.

Benefits:

MiraCosta College offers an array of benefits to eligible employees.

• The district pays 100% of the cost of medical, dental and vision insurance for eligible employees and dependents

• $100,000 life insurance policy

• Up to $250 of benefit credits per month to help pay for a variety of voluntary benefit options, such as supplemental life insurance, disability coverage, and health care/dependent care flexible spending account (FSA)

• Vacation, sick leave, and up to 18 paid holidays

• State pension system retirement benefits (CalSTRS)

• Free and confidential employee assistance program

• Wellness Program

• Participation in the District’s Early Retirement Program

• https://www.miracosta.edu/academics/degree-and-certificate-programs/social-and-behavioral-sciences/child-development/child-development-center/index.html

Position Term in Months: 12 - 24

Application Procedure:

In order to be considered for this position, you must submit the following documents directly in the online system and finish applying and receive a confirmation number.

1. Application on which you list all relevant experience.

2. A current resume or curriculum vitae summarizing your educational background and experience.

3. A cover letter specifically describing how your experience aligns with the Essential Duties and Other Duties.

4. Transcripts of college coursework which provide evidence of meeting the minimum qualifications as stated in this job posting. Unofficial or legible photocopies are acceptable. If a degree(s) was earned, the transcripts must state that the degree was awarded. Any degree/coursework used to satisfy the minimum qualifications must be from a postsecondary institution accredited by an accreditation agency recognized by either the U.S. Department of Education or the Council on Postsecondary Accreditation.

If your degree(s) is from a college or university outside of the United States, you must submit a detailed evaluation from a professional evaluation agency. To view a list of agencies approved by the California Commission on Teacher Credentialing, go to https://www.ctc.ca.gov/docs/default-source/leaflets/cl635.pdf?sfvrsn=6. Transcripts or translations in English still require the evaluation to show the U.S. equivalence of your degree.

The Vice President of Student Services will review application materials for up to three to four weeks following the closing/first screening date. Applicants selected for interview will be contacted by phone.

Offer of employment to the person selected for this position is contingent upon 1) proof of being fully vaccinated* for COVID-19 or requesting and receiving approval for a medical or religious exemption; 2) submission of a current tuberculosis test clearance; 3) proof of eligibility to work in the United States; 4) fingerprint clearance; and 6) approval by the Board of Trustees.

*Individuals are considered fully vaccinated against COVID-19 two weeks or more after they have received the second dose in a 2-dose series (e.g. Pfizer-BioNTech or Moderna), or two weeks or more after they have received a single-dose vaccine (e.g., Johnson and Johnson [J&J/Janssen]).

Basic Function:

Under general policy direction, plan, organize, integrate and direct the work and programs of an assigned school, campus or administration department; participate actively in shared governance activities and initiatives; work in close cooperation with other instructional and administrative deans; provide expert professional assistance and leadership to the President and executive management on district-wide programs and strategies for achieving the district’s mission and institutional goals within areas of campus responsibility; and perform related duties as assigned.

Distinguishing Characteristics:

Essential Duties & Responsibilities:

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

1. Plan, organize, direct, oversee, lead, integrate and evaluate the work of faculty and classified managers and staff in an assigned school, campus or administration department; with department chairs and managers, manage and direct development, implementation and evaluation of annual program plans, goals and objectives, work processes, systems and procedures to achieve district goals, objectives and standards; develop and work with faculty and staff to manage and monitor budgets for personnel, facilities, equipment and instructional materials; track program funding allocations and expenditures to ensure compliance with legal mandates.

2. Provide day-to-day leadership and work with school, campus or administration department academic and classified staff to ensure excellence in educational opportunities and student services supportive of high student and staff achievement, innovation, best practices, stewardship and fiscal prudence.

3. Manage and participate in the selection of full-time and associate faculty; coordinate associated employment processes with Human Resources; conduct and/or facilitate new faculty and/or staff orientations; monitor teaching load assignments; oversee and ensure the timely evaluation of faculty; encourage faculty in their continuing professional development; work to promote and maintain a collegial environment; chair faculty tenure review processes; over- see, facilitate and/or act as a final adjudicator in faculty, staff, student and community conflict resolution and grievance processes.

4. Direct and manage the performance of classified administrators and staff; direct and over- see the selection of managers and staff; establish performance requirements and personal development targets; regularly monitor performance and provide coaching for performance improvement and development, in accordance with district human resources policies and labor contract agreements.

5. Coordinate and/or participate in the district’s institutional planning processes; manage and oversee a variety of research initiatives, including research on student equity and success outcome measures, to inform strategic and program planning efforts; coordinate, facilitate and participate in regular program reviews.

6. Participate actively in the life of the college and its shared governance processes by serving on district committees, task forces and councils; coordinate, assign, direct and/or participate in work on projects associated with accreditation.

7. Work with faculty, staff and administration to ensure compliance with California Code of Regulations Title 5, accreditation standards and Board Policies and Administrative Proce- dures; work with faculty and staff in evaluating changes in regulations and standards and determining collegial means to address changes and ensure compliance.

8. Provide leadership in the coordination of state, local and regional collaborations; oversee the development of grant applications and administration of grants.

9. Manage and oversee systems and procedures for the acquisition and maintenance of data in accordance with state regulations; direct or participate in preparation of periodic and end- of-year reports.

10. Stay abreast of relevant trends and engage in personal professional development programs and activities to maximize contributions to the college and the community.

As Applicable to Specific Dean Positions:

11. In consultation with department chairs, use enrollment management data to develop efficient class schedules and related services, such as laboratory sections, to balance needs for student access, success and completion with appropriate financial stewardship; manage the scheduling of classes, monitor class sizes and cancellations and approve and direct imple- mentation of schedule changes.

12. Ensure the integrity of academic programs by upholding professional and accreditation standards and education code requirements; work with department chairs and faculty in monitoring student success and equity outcomes and assessment activities at the program and course levels; foster quality instruction and optimal functioning of programs; provide support to incorporate and implement “best practices” within fields of instruction.

13. Lead and work with faculty in conducting regular curriculum reviews and in developing curricula for new courses to meet student needs.

14. Serve as the district’s representative to consortia and councils related to areas of academic responsibility, such as the California Community College’s Region 10 Occupational Consortium and Workforce Development Council, ACCJC Visiting Teams.

Other Duties:

1. Establish and maintain relationships with and serve as an ambassador to the community, local businesses, industry and other college partners.

2. Perform related duties as assigned.

Knowledge Of:

1. Principles and practices of instructional program development and administration.

2. Advanced mastery of theory, principles and methods of application of academic or administration disciples relevant to assigned areas of responsibility.

3. Accreditation standards of the Accrediting Commission for Community and Junior Colleges and Western Association of Schools and Colleges.

4. Trends, developments and application of educational technologies including online learning and course management systems such as Blackboard.

5. Principles and practices of strategic and program planning applicable to an educational institution.

6. Applicable federal, state and local laws, rules and regulations [including OSHA rules and regulations if applicable].

7. Principles and practices of sound business communication including correct English usage, grammar, spelling, punctuation and vocabulary.

8. Research methods and analysis techniques.

9. Principles and practices of effective management and supervision.

10. Principles and practices of organization and culture change.

11. District human resources policies and labor contract provisions.

12. Safety policies and safe work practices applicable to the work.

Note: Additional knowledge applicable to specific areas of District responsibility may be required for certain Dean positions.

Ability To:

1. Plan, organize, direct review and evaluate the programs and activities of an assigned academic school, campus or administrative department.

2. Lead and participate in monitoring and assessing student learning and success outcomes and student equity measures.

3. Contribute to district-wide institutional effectiveness efforts in planning, program review, accreditation, outcomes assessment and financial stewardship with the overall intent of actively supporting the achievement of district goals, campus-wide needs and the healthy functioning of governance, management and other systems.

4. Define issues, analyze problems, evaluate alternatives and develop sound, independent conclusions and recommendations in accordance with laws, regulations, rules and policies.

5. Analyze and make sound recommendations on complex instructional and administrative issues.

6. Work collaboratively with other deans, faculty, directors and managers and provide expert advice and counsel to develop solutions to complex issues.

7. Organize, set priorities and exercise expert, independent judgment within areas of responsi- bility.

8. Develop and implement appropriate procedures and controls.

9. Prepare clear, concise and comprehensive correspondence, reports, studies and other written materials.

10. Make oral presentations on proposals and recommendations clearly, logically and persua- sively in a variety of settings.

11. Communicate effectively, both orally and in writing.

12. Understand, interpret, explain and apply applicable laws, codes and ordinances.

13. Represent the district effectively in dealings with internal and external stakeholders, repre- sentatives of other academic institutions, business and community leaders and the public.

14. Operate a computer and standard business software.

15. Use tact and diplomacy in dealing with sensitive and complex issues, situations and concerned people.

16. Demonstrate sensitivity to and understanding of diverse academic, socioeconomic, cultural, ethnic and disability issues.

17. Establish and maintain effective working relationships with all those encountered in the course of work.

Education & Experience:

To be eligible for this position, you must meet and provide evidence of the following minimum qualifications:

Graduation from an accredited college or university with a master’s degree in a field of study relevant to the assignment, and at least one (1) year of formal training, internship or leadership experience relevant to the assignment; and possession of the minimum requirements to serve as a faculty member at the community college level.

Demonstrated sensitivity to and understanding of the cultural, development, socioeconomic, ethnic, disability and academic diversity of community college students, faculty and staff is required.

NOTE: For work experience, one “year” is defined as equivalent to 40 hours per week for 12 months, or at least 2,080 hours.

Desirable Qualifications:

Licenses & Other Requirements:

A valid California driver’s license and the ability to maintain insurability under the district’s vehicle insurance program.

Physical Effort:

The physical efforts described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Primarily sedentary with intermittent standing, walking, bending and stooping; occasional light lifting and carrying of objects weighing up to 25 pounds; ability to work at a computer, including repetitive use of a computer keyboard, mouse and other control devices; ability to travel to a variety of locations on and off campus as needed to conduct district business.

Emotional Effort:

Ability to develop and maintain effective working relationships involving interactions and communications personally, by phone and in writing with a variety of individuals and/or groups from diverse backgrounds on a regular, ongoing basis; ability to concentrate on detailed tasks for extended periods and/or intermittently while attending to other responsibilities; ability to work effectively under pressure on multiple tasks concurrently while meeting established deadlines and changing priorities.

Working Conditions:

Primarily an office environment; subject to frequent public contact and interruption; intermittent exposure to individuals acting in a disagreeable fashion; may work at any district location or authorized facility with occasional evenings and/or weekends on an as-needed basis. Occasional local travel may be requested.

Posting Number: S22/23024P

Human Resources Contact Information: jobs@miracosta.edu or 760.795.6854

Job Close Date:

Open Until Filled: Yes

First Screening Date: Applications received by the first screening date, Tuesday, November 1, 2022 will be given first consideration. Applications will continue to be accepted until the assignment in filled.

About MiraCosta College

MiraCosta College is one of California's 115 public community colleges. The district operates two campus sites and two centers, and offers a robust online education program. Situated between San Diego and Los Angeles, MiraCosta College benefits from multicultural influences and cultural opportunities. Both students and staff enjoy a friendly atmosphere and the feeling that we are all here to help one another. MiraCosta College is an Equal Opportunity Employer with a commitment to diversity, equity, and inclusion. For more details, please visit our website at https://www.miracosta.edu/office-of-the-president/board-of-trustees/_docs/3400BP-Diversity-Equity-Inclusion.pdf

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