Executive Assistant III, Confidential at San Mateo County Office Of Education - Classified Personnel
About the Employer
Thank you for your interest in the San Mateo County Office of Education (SMCOE). SMCOE employees share a vision of equity and excellence in education for every student, educator, and school. Children and youth are at the heart of our work, and we pride ourselves on being an inclusive, supportive workplace where staff have the opportunity to learn, grow, and thrive. San Mateo County is home to 23 school districts, serving 85,000 students, and a robust early learning community. SMCOE and its staff have been recognized widely for their innovative and effective approaches to addressing challenging issues facing schools and students. SMCOE welcomes and embraces individuals from all backgrounds, races, ethnicities, disabilities, gender identities, sexual orientations, immigration statuses, and religions. At SMCOE, equity means providing every learner aged 0-22 with the education and support needed to thrive in school, career, and life, and every staff member with opportunities to grow and further deepen their impact. SMCOE is seeking employees who share our vision and commitment to excellence and equity in education for all students. To achieve equity, SMCOE commits to: • Interrupt inequitable practices and replace them with equity-driven, transparent systems; • Improve outcomes for historically and currently underserved student groups, building on the assets, strengths and talents that they and their families possess; • Continue to educate ourselves so we are better able to confront and dismantle systemic inequities; • Center voices of those that have been historically marginalized and underserved, engaging a broad range of educational and community partners, in decision-making, determining priorities. THE MERIT SYSTEM AND THE PERSONNEL COMMISSION The San Mateo County Office of Education has utilized the Merit System since 1966 to ensure that classified employees are selected, promoted and retained without favoritism or prejudice. The Personnel Commission oversees a Civil Service (Merit) System of personnel management for San Mateo County Office of Education employees. The Merit System is a method of personnel management which is designed to promote the efficiency and economy of the workforce and the good of the public by providing for the selection and retention of employees, promotional opportunities, in-service training, and other related matters on the basis of merit, fitness, and the principle of “like pay for like work."
Job Summary
Job Summary
This position will be providing administrative support to two top-level executives: the Deputy Superintendent of Educational Services Division and the Associate Superintendent of Educational Services Division. The Executive Assistant III, Confidential classification performs complex administrative duties in support of the Associate and Deputy Superintendent and provides varied direct or pooled secretarial support to an assigned Coordinator or Manager. Incumbents require thorough knowledge of division policies and procedures. Specific duties and responsibilities outlined in the current job description for the Executive Assistant III, Confidential classification will not include responsibilities pertaining to the office of the Superintendent and office of the Board of Education functions. ESSENTIAL FUNCTIONS: Perform highly responsible duties as the primary and confidential secretary to the Associate Superintendent, relieving the administrator of a variety of secretarial and administrative details; plan, coordinate and organize office and department activities and flow of communications for the administrator; draft and prepare County Board of Education meeting agendas; organize and disseminate Board packets; attend Board of Education meetings and study sessions; prepare Board of Education meeting minutes. Serve as liaison between the Associate Superintendent and staff members, school districts, public agencies and the general public; receive, screen and route telephone calls; greet and assist visitors; refer callers or visitors to appropriate staff members; take and relay messages; respond to requests, complaints and questions from officials, staff and the public, representing the Associate Superintendent by phone and written communication; interpret policies and regulations to officials, staff and the public. SEE ATTACHED JOB DESCRIPTION FOR COMPLETE LIST OF DUTIES.
Requirements / Qualifications
MINIMUM QUALIFICATIONS: Any combination of education and experience providing the job knowledge, skills, and ability for successful job performance will be considered for positions in this classification. Typical qualifications would be equivalent to: EDUCATION: Associate’s degree in secretarial science or related field; and EXPERIENCE: Four years of increasingly responsible secretarial or administrative assistant experience. EXAMINATION PROCESS: The examination process for this classification may consist of: 1. A review of Supplemental Questionnaire and Application (Required, Submitted with application); 2. A written examination conducted in-person (Tentative Date: October 13, 2022).; and 3. An oral board examination conducted virtually via Zoom (Tentative Date: October 19, 2022).
BENEFITS: Total Compensation Package: Placement on salary schedule. If a medical plan is selected, the employee will receive a contribution of $1,175.00/month toward the selected medical plan (through CalPERS), Delta Dental, and Life Insurance. The employee pays the balance of their health premiums from their gross earnings on a pre-tax basis. If a medical plan is not selected, employees will receive a contribution of $300.00/month toward single coverage for Delta Dental, and Life Insurance. A vision plan (VSP) is also available. Employees pay the worker contribution to the Public Employees Retirement System (PERS). OTHER FRINGE BENEFITS: Accrue 102 hours of sick leave 15 paid holidays 15 paid vacation days CALPERS Employer Contribution Work remotely one (1) day every two (2) weeks Flexible work schedule depending on position Commuter Benefit Tuition Reimbursement *Floating Holiday, Personal Leave, Executive Leave, and Personal Business vary depending on the position, collective bargaining
Requirements / Qualifications
MINIMUM QUALIFICATIONS: Any combination of education and experience providing the job knowledge, skills, and ability for successful job performance will be considered for positions in this classification. Typical qualifications would be equivalent to: EDUCATION: Associate’s degree in secretarial science or related field; and EXPERIENCE: Four years of increasingly responsible secretarial or administrative assistant experience. EXAMINATION PROCESS: The examination process for this classification may consist of: 1. A review of Supplemental Questionnaire and Application (Required, Submitted with application); 2. A written examination conducted in-person (Tentative Date: October 13, 2022).; and 3. An oral board examination conducted virtually via Zoom (Tentative Date: October 19, 2022).
BENEFITS: Total Compensation Package: Placement on salary schedule. If a medical plan is selected, the employee will receive a contribution of $1,175.00/month toward the selected medical plan (through CalPERS), Delta Dental, and Life Insurance. The employee pays the balance of their health premiums from their gross earnings on a pre-tax basis. If a medical plan is not selected, employees will receive a contribution of $300.00/month toward single coverage for Delta Dental, and Life Insurance. A vision plan (VSP) is also available. Employees pay the worker contribution to the Public Employees Retirement System (PERS). OTHER FRINGE BENEFITS: Accrue 102 hours of sick leave 15 paid holidays 15 paid vacation days CALPERS Employer Contribution Work remotely one (1) day every two (2) weeks Flexible work schedule depending on position Commuter Benefit Tuition Reimbursement *Floating Holiday, Personal Leave, Executive Leave, and Personal Business vary depending on the position, collective bargaining
Application Deadline
10/6/2022 5:00 PM Pacific
Date Posted
9/20/2022
Contact
Lycette Kintanar
(650) 802-5309
(650) 802-5309
Number of Openings
1
Salary
Add'l Salary Info
$6,882 - $8,365
Length of Work Year
12 Months; Mon-Fri; 8 Hrs/Day
Employment Type
Full Time