School Secretary at Poway Unified School District
Job Summary
Job Summary
Under the direction of the Assistant Principal, perform a variety of independent secretarial and clerical functions at a middle school or high school; coordinate school office activities; perform public relations and communication services for the administrator.
Job Description / Essential Elements:
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Examples of Duties
NOTE: At the end of some of the duty statements, there is an "E" which identifies essential duties required of the classification. Minimum Qualifications
Supplemental Information
SCHOOL SECRETARY
BASIC FUNCTION
Under the direction of the Assistant Principal, perform a variety of independent secretarial and clerical functions at a middle school or high school; coordinate school office activities; perform public relations and communication services for the administrator.
Perform a variety of independent secretarial and clerical functions at a middle school or high school, relieving the supervisor of routine administrative detail as appropriate. E
Perform public relations and communication services for the administrator; coordinate flow of communications between administrators, faculty, staff, students, parents and the community; receive and respond to inquiries, requests and concerns; direct students and visitors to appropriate campus services. E
Type a variety of correspondence, reports, lists, letters and other documents including those of a confidential nature; prepare, take minutes and provide agendas for committee and group meetings as assigned; maintain master calendar as directed. E
Schedule and coordinate meetings, appointments and conferences; screen visitors and phone calls; open, sort, screen, distribute and send mail; communicate phone messages to administrator. E
Prepare, distribute, collect and process specialized forms, packets and information; maintain complex records, lists, logs and files related to students, class schedules, staff, attendance, campus activities, budget and instructional programs. E
Prepare and maintain current lists, records and reports of students assigned to detention, suspension or campus clean-up activities as directed; receive and process discipline forms as assigned. E
Compose, prepare and assemble materials including correspondence, calendars and summary reports; research, collect, compile and edit other reports, manuals and documents. E
Review and check documents for completeness, accuracy and conformance with applicable rules, regulations and procedural requirements. E
Communicate with students, staff and the public, providing information related to District policies, regulations, school functions, activities and programs; make decisions regarding procedural matters according to established guidelines. E
Operate a variety of office equipment including a typewriter, copier, laminator, facsimile, calculator, two-way radio, transcription equipment, computer and assigned software. E
Provide work direction and oversee student workers as assigned; monitor workflow, attendance and performance, adjusting duties to complete assignments in a timely and efficient manner.
Participate in other assigned activities such as assisting with payroll, evaluations and preparing schedules, distributing keys and bus passes, performing receptionist duties, maintaining office equipment, scheduling and preparing for applicant interviews, assigning lockers and coordinating facility activities.
Administer routine first aid to students and staff as assigned by the position; dispense medication according to physician instructions and District policy; notify parents of ill or injured students as needed.
Assist in locating and checking in substitute teachers as assigned.
Monitor inventory level of office supplies and order as necessary.
Perform related duties as assigned.
NOTE: At the end of some of the duty statements, there is an "E" which identifies essential duties required of the classification.
Any combination of education and experience equivalent to: graduation from high school and two years of responsible secretarial or clerical experience preferably in a school environment working with students.
KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
Modern office practices, procedures and equipment.
Record-keeping techniques.
Operation of a computer and assigned software.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Oral and written communication skills.
Interpersonal skills using tact, patience and courtesy.
ABILITY TO:
Perform and coordinate office, secretarial and clerical work in support of a middle or high school Assistant Principal.
Perform public relations and communication services for the administrator.
Perform problem solving tasks requiring independent judgment.
Learn, interpret, apply and explain rules, regulations, policies and procedures.
Learn applicable sections of the State Education Code and other applicable laws.
Communicate effectively both orally and in writing.
Establish and maintain cooperative and effective working relationships with others.
Maintain records and prepare reports.
Operate a computer and assigned software.
Work independently with little direction.
Meet schedules and time lines.
Plan and organize work.
Type and input data at an acceptable rate of speed.
Compose correspondence independently.
LICENSES AND OTHER REQUIREMENTS:
Some positions in this classification must obtain a valid First Aid and CPR Certification issued by an authorized agency within six months of employment.
SELF CERTIFICATION OF TYPING/KEYBOARDING SKILLS:
This classification requires that incumbents be skilled in typing/keyboarding at a minimum of 45 words per minute. A typing test will not be given. Applicants must certify in writing that they have such skills. Demonstrated proficiency will be expected during the probationary period for the class.
WORKING CONDITIONS:
ENVIRONMENT:
Office environment..
Constant interruptions..
Excessive intermittent noise.
PHYSICAL DEMANDS:
Dexterity of hands and fingers to operate a computer keyboard.
Sitting for extended periods of time.
Kneeling, bending at the waist, and reaching overhead, above the shoulders and horizontally to retrieve and store files and supplies.
Hearing and speaking to exchange information in person or on the telephone..
HAZARDS:
Potential for contact with dissatisfied or abusive individuals.
In accordance with Personnel Commission Rules and Regulations of Classified Service # 70.200.1, new employees to Poway Unified School District will be placed at Step 1 (Minimum Salary) of the official salary range designated for the position. Any variances in initial placement are addressed in, and shall be carried out in agreement with, this rule.
The Poway Unified School District (PUSD) is an equal opportunity employer/program and is committed to an active Nondiscrimination Program. PUSD does not discriminate on the basis of race, color, national origin, sex, sexual orientation, ethnic group identification, ancestry, religion, gender, gender identification, mental or physical disability.
In accordance with Personnel Commission Rules and Regulations of Classified Service # 70.200.1, new employees to Poway Unified School District will be placed at Step 1 (Minimum Salary) of the official salary range designated for the position. Any variances in initial placement are addressed in, and shall be carried out in agreement with, this rule.
The Poway Unified School District (PUSD) is an equal opportunity employer/program and is committed to an active Nondiscrimination Program. PUSD does not discriminate on the basis of race, color, national origin, sex, sexual orientation, ethnic group identification, ancestry, religion, gender, gender identification, mental or physical disability.
For more information, please contact the Title IX/Equity Compliance Officer, Associate Superintendent of Personnel Support Services, Poway Unified School District, 15250 Avenue of Science, San Diego, CA 92128-3406, 858-521-2800, extension 2761.
Requirements / Qualifications
Current Vacancy is at Design 39 Campus (40hrs per week/ 10 months worked) Any combination of education and experience equivalent to: graduation from high school and two years of responsible secretarial or clerical experience preferably in a school environment working with students. Some positions in this classification must obtain a valid First Aid and CPR Certification issued by an authorized agency within six months of employment. Candidates who pass all examinations will be placed on a 6-month eligibility list. This list will also be used to fill future vacancies within the District.
KNOWLEDGE OF: Modern office practices, procedures and equipment. Record-keeping techniques. Operation of a computer and assigned software. Correct English usage, grammar, spelling, punctuation and vocabulary. Oral and written communication skills. Interpersonal skills using tact, patience and courtesy. ABILITY TO: Perform and coordinate office, secretarial and clerical work in support of a middle or high school Assistant Principal. Perform public relations and communication services for the administrator. Perform problem solving tasks requiring independent judgment. Learn, interpret, apply and explain rules, regulations, policies and procedures. Learn applicable sections of the State Education Code and other applicable laws. Communicate effectively both orally and in writing. Establish and maintain cooperative and effective working relationships with others. Maintain records and prepare reports. Operate a computer and assigned software. Work independently with little direction. Meet schedules and time lines. Plan and organize work. Type and input data at an acceptable rate of speed. Compose correspondence independently.
Requirements / Qualifications
Current Vacancy is at Design 39 Campus (40hrs per week/ 10 months worked) Any combination of education and experience equivalent to: graduation from high school and two years of responsible secretarial or clerical experience preferably in a school environment working with students. Some positions in this classification must obtain a valid First Aid and CPR Certification issued by an authorized agency within six months of employment. Candidates who pass all examinations will be placed on a 6-month eligibility list. This list will also be used to fill future vacancies within the District.
KNOWLEDGE OF: Modern office practices, procedures and equipment. Record-keeping techniques. Operation of a computer and assigned software. Correct English usage, grammar, spelling, punctuation and vocabulary. Oral and written communication skills. Interpersonal skills using tact, patience and courtesy. ABILITY TO: Perform and coordinate office, secretarial and clerical work in support of a middle or high school Assistant Principal. Perform public relations and communication services for the administrator. Perform problem solving tasks requiring independent judgment. Learn, interpret, apply and explain rules, regulations, policies and procedures. Learn applicable sections of the State Education Code and other applicable laws. Communicate effectively both orally and in writing. Establish and maintain cooperative and effective working relationships with others. Maintain records and prepare reports. Operate a computer and assigned software. Work independently with little direction. Meet schedules and time lines. Plan and organize work. Type and input data at an acceptable rate of speed. Compose correspondence independently.
Comments and Other Information
Poway Unified School District offers an excellent benefits package for eligible employees (hours greater than 20 hours/wk) including:
• Retirement – CalPERS
• Holidays – 16 paid holidays per year
• Vacation – Starting at 12 days per year, increasing with length of service
• Sick Leave – 12 paid sick days per year (for 12 working months)
• Medical Insurance
• Vision Insurance
• Dental Insurance
• Life Insurance
• Travel Insurance
• Flexible Benefit Plan
• Flexible Spending Accounts
• Employee Assistance Program
For further information regarding our benefits, please visit our website at: https://www.powayusd.com/apps/pages/benefits
Comments and Other Information
Poway Unified School District offers an excellent benefits package for eligible employees (hours greater than 20 hours/wk) including:
• Retirement – CalPERS
• Holidays – 16 paid holidays per year
• Vacation – Starting at 12 days per year, increasing with length of service
• Sick Leave – 12 paid sick days per year (for 12 working months)
• Medical Insurance
• Vision Insurance
• Dental Insurance
• Life Insurance
• Travel Insurance
• Flexible Benefit Plan
• Flexible Spending Accounts
• Employee Assistance Program
For further information regarding our benefits, please visit our website at: https://www.powayusd.com/apps/pages/benefits
Application Deadline
4/11/2024 4:00 PM Pacific
Date Posted
3/27/2024
Contact
Ryan Graggs
858-521-2800 2796
858-521-2800 2796
Number of Openings
1
Salary
Pay Range
$22.23 - $28.46 Per Hour
$22.23 - $28.46 Per Hour
Length of Work Year
10 months
Employment Type
Full Time