Job Opportunity: Elementary School Facilities Manager

Our Philosophy and Mission

The WISH mission is to maximize every scholar’s learning potential within an atmosphere of caring and belonging. WISH Charter Elementary School serves as a small, high-performing school that will model best practices for inclusive education, university partnerships, and a constructivist, interdisciplinary approach to instruction that leverages technology in a rigorous college-preparatory curriculum.

Position Overview:  The Facilities Manager for WISH Charter Elementary School will be responsible for supervising facility maintenance, as well as the Essential Duties & Responsibilities outlined below.  Additional duties for this position will be to support the Principal and Office Manager, as well as ensure a secure and warm environment for the student body.

Essential Duties & Responsibilities:

• Coordinate with the campus Plant Manager for building repair, maintenance and general grounds keeping as needed
• Regularly inspect school facilities (e.g. buildings, grounds, playground equipment, etc.) for the purpose of ensuring that the site is suitable for safe operations, and maintained in an attractive and clean condition
• Oversee a safe valet procedure for morning drop off and afternoon pick-up of student body, and supervise support staff to ensure effective execution of the established systems
• Ensure campus/office equipment is functioning properly and well maintained
• Liaise with vendors to procure quotes for supplies and equipment
• Order general supplies for faculty and staff according to school policies
• Maintain school merchandise and oversee merchandise sales and inventory
• Liaise with school’s hot lunch vendor and Office Manager to aid in administration of school lunch program
• Maintain the sign-in logs, visitor badges and volunteer training binder
• Assemble emergency materials and emergency backpacks to ensure faculty and students are prepared for emergency drills and evacuation procedures
• Support the Mission, Philosophy, and Core Tenets of WISH Charter Elementary School
• Perform other related duties as required and assigned

 Required knowledge, skills & abilities:

• Must be computer proficient; MAC experience preferred. Experience with Google Docs a plus
• Must be organized, efficient and able to work in a fast-paced environment
• Must be flexible, focused and a team player

Visual Appeal: Ensure all doors are unlocked and the school is welcoming and presentable upon arrival. Walk the campus each morning ensuring areas are free of rubish, trash and is inviting to the community. 

Lunch Program: Supervise and oversee lunch routines in the cafeteria, including meal distribution. Compiles Daily and Monthly Lunch Reports and create monthly report to send to ExEd. Liaise with Choice Lunch Program when lunch delivery isn't timely, or discrepancy with lunch orders or delivery quantity. Daily contact for Lunch Program - Receives lunches from lunch vendor each day, makes sure delivery is accurate, sets up lunch in the cafeteria, maintains volunteer schedule for servers, answers parents questions RE: daily lunch service, deals directly with lunch representative if there are any discrepancies in their daily delivery. Identifies the location of all left over food and milk to be distributed when lunch is over and what happens to it at the end of the day. 

Copy Machines and Supplies: Regularly monitor and inventory the copy room, supplies, and teacher needs. Monitor paper jams and alert Jennie if there is a serious problem. 

Emergency Materials: Maintain Emergency Backpacks, Classroom/Office Evacuation maps, Safety Plan Books with evacuation/drill dates, and Emergency Food Bags 

Events: Set up and break down for each WISH event, provide AV support for Assemblies and Events, coordinate table/chair rentals as needed with WCA. Provide any catering needs both on and off campus. Support the completion of all event checklists and liaise with principal and event coordinator, support staff, volunteers, and committee heads, 

Merchandise and School Signage: Work with Jade/Angela to order and coordinate design via Copyland and other vendors. Ensure there is ample signage on campus that informs our community where to access important space, beautify’s our campus and displays our programs. 

Facilities: Supervise and monitor custodians, ensure all areas of the campus are maintained, respond to repair requests, and submit repair requests to the site plant manager. Ensure that each site space has appropriate furniture. Organize and run beautification days. MAINTENANCE REQUESTS should be submitted using the following link: https://docs.google.com/forms/d/19yW6RonEGPDBwgmt4EtE3_OWGKouysjTh5__PG25kLE/vi ew form 

Prop 39: Prepare and submit alt requests and event paperwork to LAUSD contacts, coordinate team calendar for shared space 

Retreats/Field Trips: Ensure buses are ordered and location is secured. 

Office Communication: When in the office, answer phones, welcome people in the main office, support students, teachers, staff & parents who visit the office, Hospitality - Make sure we WISHIFY all guests when they visit for tours, audits, special events and any other special occasion. Prepare all materials in advance for staff events and delegate duties to volunteers. Set up events the night before to the greatest extent possible.

Deliveries: Pick up and deliver all incoming mail/boxes from plant manager's office. 

Secure Campus: Ensure all gates are closed throughout the day during instructional time and liaise with WESM staff with any needed gate opening/closing communication.