https://wd5.myworkdaysite.com/recruiting/socccd/SOCCCD/job/District-Services/Accounting-Specialist_REQ10192

----------------------------------------

Saddleback College

Accounting Specialist

Locations: District Services

Pay Rate Type: Monthly

Work Days: Monday - Friday

Work Hours: 8:00 am - 5:00 pm

Hours Per Week: 40

Percentage of Employment: 100

Months of Employment: 12

Salary: Starting Salary at $5,182 per month

Required Documents:

Resume and Cover Letter

Job Description: 

C.S.E.A. Classified Bargaining Unit Salary Range 127

Initial Screening Date: August 1, 2022

Must attach Resume and Cover letter to be considered for this position. 

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

SUMMARY DESCRIPTION

Under direction from higher level supervisory or management staff, performs complex technical accounting tasks within an assigned accounting area; establishes, monitors and maintains accurate and current records and reports on assigned activities; ensures compliance with various federal, state and district practices, policies, procedures and regulations; and coordinates and communicates various accounting activities with other district department personnel, private agencies, vendors and students.

DISTINGUISHING CHARACTERISTICS

This is the journey level class in the Accounting Specialist series. Employees within this class are distinguished from the Senior Accounting Specialist in that the latter performs the most complex clerical accounting functions at the paraprofessional level requiring principles of accounting and bookkeeping as well as significant directly related and progressive experience. Employees at the Accounting Specialist level are fully aware of the operating procedures and policies of the work unit.

REPRESENTATIVE DUTIES

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

Analyze and audit complex financial data, documents, and reports to assure accuracy, completeness and compliance with applicable governmental and district regulations.

Interpret policies and procedures; provide recommendations and technical guidance to administrators, deans, staff and students regarding financial and accounting policies; make decisions and recommend new procedures to immediate supervisor regarding financial reporting documents.

Respond to requests for information from district/college operating units, governmental agencies, and the public regarding financial and accounting policies; investigate complaints and recommend corrective action for resolution.

Perform on-line computer terminal transactions to input, update and maintain financial records, reports and files; research, calculate and process accounting related documents.

Maintain student accounts receivable records; make adjustments, corrections and reconciliations; collect and post student fees including payments for returned checks and fines.

Coordinate accounting activities with management, Information Resources and the Orange County Department of Education in the development, implementation and maintenance of accounting computer systems.

Compile, maintain and reconcile information required in processing “1099” tax forms; interpret information to assure compliance with federal, state and local policies, laws and regulations.

Collect, count, and reconcile monies; prepare bank deposits; maintain records of cash transactions and receipts; reconcile receipts and disbursements with appropriate accounting records.

Review, reconcile, prepare and maintain a variety of financial records, ledgers and reports; make adjustments as necessary; audit accounts as necessary to ensure proper internal controls; assist auditors in the preparation of annual audit reports ensuring compliance with various state and District policies, rules and regulations.

Audit and process applications for payment from vendors, contractors, architects, engineers, students and instructors; ensure that disbursements are in accordance with district and governmental accounting practices and procedures; process and prepare warrants; maintain records of payments and receipts.

Perform clerical duties, such as typing and filing as required; operate a variety calculators, copier, check-signing machine and computer equipment.

Perform related duties as required.

QUALIFICATIONS

The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge of:

Principles and practices of general accounting and auditing. Methods and techniques of financial recordkeeping and reporting. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Mathematical principles. English usage, spelling, grammar, and punctuation.  Pertinent federal, state, and local rules, regulations, policies, procedures, and practices.

Ability to:

Perform technical accounting tasks requiring independent judgment and initiative. Audit, review, analyze and reconcile assigned accounts, ledgers and reports. Assure compliance with applicable rules, regulations, policies and procedures. Analyze, determine and recommend an effective and efficient course of action to address a given situation. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Understand and follow oral and written communications. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work.

EDUCATION AND EXPERIENCE GUIDELINES

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education/Training:

Equivalent to the completion of the twelfth grade supplemented by specialized training in accounting, finance, business administration or a related field.

Experience:

Three years of responsible clerical accounting experience.

SPECIAL COVID-19 NOTICE:

Interviews may be held in-person (following all necessary precautions) or in a virtual format. Employees must reside in California while employed with the South Orange County Community College District (SOCCCD), even during remote work. Thank you for your continued interest in working at the SOCCCD.

The SOCCCD is committed to protecting the health and wellbeing of students, faculty, staff, administrators, and the communities it serves. The Board of Trustees voted to require COVID-19 vaccinations for all students, employees, and volunteers with allowances for medical exemptions and sincerely held religious beliefs as defined by law. More information can be found on our District website by visiting https://www.socccd.edu/about/about_covid-19.html.

DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY (EEO):

The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds.

Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District’s mission and goals for EEO, Diversity, Equity, and Inclusion.

SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER