JOB SUMMARY:

Lead Admissions registrar performs a variety of responsible, supervisory, technical, promotional, and complex functions involving maintenance of records, including scanning, storing, duplicating, and distributing records copies in accordance with policies, regulations, and guidelines; provide training and supporting of district staff in such functions; collaborating with Leadership Team, marketing and promotional personnel, and Executive Director; and supporting and guiding enrollment and registrar personnel to maintain compliance and procedural integrity. Serves as lead person for admisisions and enrollment and provides technical assistance to registrar and enrollment staff at school sites. 

ESSENTIAL JOB FUNCTIONS:

• Duties may include, but are not limited to, the following:
• Performs a variety of student record tasks, including file purging, preparing files and records for scanning.
• Keeps records of former students.
• Compiles information and prepares reports and summaries.
• Responds to written requests from appropriate agencies and persons regarding the public school records of former students.
• Receives scanned records, and reviews and compares them with the originals to ensure accuracy and completeness.
• Prepares a variety of correspondence in response to student record informational requests.
• Organizes, develops, and maintains student record data in an automated record management, storage, and retrieval system.
• Independently obtains, reviews, evaluates, and distributes records, transcripts, test results, and materials.
• Forwards transcripts to school districts, colleges, and institutions.
• Registers and enrolls new students in general and special programs, and enters the data in an information management system.
• Prepares correspondence to other school districts requesting clarification on course content, grading system, and converts the data to the District equivalents.
• Prepares a variety of technical and complex reports relative to student enrollment.
• Provides training to district staff pertaining to the automated student record management system, as required.
• Serves as a resource to site staff district-wide and provides problem solutions concerning the student information system.
• Performs job related duties as assigned.
• Assists personnel in following current enrollment processes.
• Provides accurate information to students and families expressing enrollment interest.
• Follow-up with enrollment interest leads.
• Collaborates with promotional/marketing personnel to increase enrollment.

KNOWLEGES, SKILLS, ABILITIES, AND OTHER CHARACTERISTICS:

• Knowledge of principles and procedures of records management.
• Knowledge of practices and procedures for admission, transfer and graduation policies.
• Knowledge of modern office methods, procedures, computer programs and techniques.
• Knowledge of English usage, spelling, grammar, and punctuation. Spanish biliteracy is a plus. 
• Knowledge of standard office machines and equipment.
• Knowledge of record storage, retrieval, and management systems.
• Ability to skillfully operate a computer, laptop, chromebook and use related applications software.
• Ability to perform technical clerical work with speed and accuracy.
• Ability to communicate positively and effectively in oral and written form.
• Ability to provide effective training to enrollment/registrar personnel and staff. 
• Ability to prepare a wide variety of reports.
• Ability to learn, interpret, and apply rules, regulations, procedures, and laws governing related student activities.
• Ability to be flexible with work schedule in order to prioritize tasks and duties.
• Ability to interact with others with courtesy and respect; understand and follow oral and written instructions, work rules, regulations and procedures; accept supervision and constructive criticism; and appear for work on time.

LICENSES/CERTIFICATES/REGISTRATIONS (At time of appointment and during employment)

• An appropriate, valid California driver's license and auto liability insurance.

EXPERIENCE, EDUCATION, AND TRAINING:

• Experience performing a variety of duties pertaining to the evaluation, analysis, interpretation, maintenance, and issuance and receipt of student records.
• High school graduation or the equivalent.

SPECIAL REQUIREMENTS:

Personal transportation for incidental travel.