Human Resources Office

627 Sespe Avenue ? Fillmore, CA 93015

Phone  (805) 524- 6034 ? Fax  (805) 524-6060

Job Description – Director of Special Projects and Student Services

Basic Function:  Under the direction of the Assistant Superintendent of Education Services, the Director will supervise school safety programs; coordinate the District’s emergency operations; oversee the district expulsion process and Child Welfare and Attendance (CWA) procedures.  Provide assistance to schools in planning and implementing programs and special projects to support services to students.

Representative Duties:

(All duties are essential functions of the position)

• Coordinate, train and implement District-level plans to manage District operations during all emergencies
• Analyze and revise school safety plans based on current research and best practices
• Coordinate, train and implement comprehensive all-hazard safety training for staff and students; coordinate district wide drills and table-top exercises
• Provide recommendations, coordination and direction of district security personnel
• Assist in the development and implementation of programs to prevent students’ use of drugs, alcohol, or tobacco and/or gang involvement; assist in the development and implementation of school safety grants
• Coordinate the district’s Crisis Response Team, Emergency Operations Center and represent the district on the interagency committees
• Coordinate, train and implement district and site safety programs including the Emergency Response Plans, NIMS, SONGS, Emergency Operations Center, Mobile Command Unit and Emergency Communications Systems
• Act as the district liaison with law enforcement, fire and other safety agencies
• Plan, organize and conduct workshops, clinics and a variety of staff development and training activities pertaining to safety, attendance and student behavior
• Coordinate and collaborate with staff on safety, attendance, and student accountability measures related to safety and student services
• Provide support to school sites on the development of social, emotional, behavior and attendance support to enhance student outcomes 
• Counsel and advise staff concerning safety, attendance, student discipline, and welfare methods, and strategies; counsel and advise staff on operational matters to support safe schools and promote a positive school culture
• Manage procedures for enrolling students and collecting and maintaining student demographic and emergency data
• Coordinate the administration and enforcement of all matters pertaining to compulsory attendance, home/hospital instruction, residency, guardianship, open enrollment, and intra- and inter-district transfers, and student registration
• Manage the total operation of the School Attendance Review Board (SARB) 
• Serve as chief Administrative Hearing Officer in all district expulsion hearings/interdistrict transfer appeals and coordinates the student discipline review and hearing process
• Provide expert assistance and legal updates to staff relative to legal interpretation of the California Education code and other codes involving safety and attendance issues
• Oversee and implement the McKinney-Vento Homeless Assistant program
• Maintain an accurate understanding of all alternative programs available to district students
• Develop, maintain and coordinate all district wide reporting efforts pertaining to safety and CWA requested by local, state and federal agencies
• Coordinate and oversee district wide maintenance of all student records and the processing of materials from these records as requested by authorized persons and/or agencies; serve as the District’s custodian of student records
•  Oversee, update and coordinate the annual distribution of the “parent and guardian rights and responsibilities notification” pursuant to Education Code 48980
• Assist in developing and updating appropriate Board policies, regulations and administrative procedures and participates in and develops research projects in the area of safety, CWA, and federal and state programs including, but not limited to, Local Control Accountability Plan, Uniform Complaint Procedures, etc.
• Provide leadership in the resolution of parent complaints, staff complaints and operational problems related to safety, athletics, and student services
• Identifies and provides professional development opportunities for personnel throughout the district in the areas of responsibility
• Plans and oversees the management and monitoring of assigned program budgets and prepares and submits all required local, state, and federal reports.
• As part of the Management Team, assists in developing and achieving District goals, procedures, and policies.
• Plans, trains, and provides for effective utilization of program paraprofessionals.
• Prepares and assists all required program applications and reports.
• Plans, monitors, and assists with Federal Program Monitoring for related programs.
• Supports parent communication and involvement.
• Serve as the administrator assigned to submit documents and access information via the California Accountability and Improvement System (CAIS).
• Consult with private schools regarding Title I services.
• Ensure responsibility and accountability through ongoing site visits.
• Ensure adherence to federal and state law, requirements and district policies.
• Assume related duties and responsibilities as assigned.

Knowledge and Abilities:

      Knowledge of:

• Methods for promoting and supporting student attendance and academic success
• School culture and ways to support struggling learners
• Effective approaches for partnering with outside agencies and support staff
• Procedures, policies and terminology used for program compliance and student demographics.

      Ability to:

• Identify, develop and coordinate professional development opportunities for personnel throughout the district. 
• Maintain professional competence/advanced preparation through participation in in-service education activities provided by the District, County, State and/or self-selected professional growth activities.
• Represent the district with responsible, mature judgment, tact, and decisiveness.
• Assist in effecting positive change in staff and programs.

Minimum Qualifications: 

• Outstanding skills in problem-solving, critical-thinking, creativity and innovation
• Excellent communication and interpersonal skills, with the ability to lead staff development and engage with a wide range of stakeholders
• Ability to efficiently interpret, manage, and utilize multiple sets of data in order to best support student’s progress; experience planning and managing complex projects
• Ability to learn laws, rules, policies, practices and procedures related to public education, safety, athletics, and child welfare and attendance specific to Fillmore Unified School District
• A results-oriented, goal-driven, collaborative approach to work
• Ability to be flexible and revise priorities in accordance with requirements of the Superintendent or designee
• Ability to motivate stakeholders to implement District vision, Board priorities and goals
• Ability to exercise confidentiality
• Demonstrate strong leadership and effectively present and respond to questions from various stakeholders
• Commitment to serve and support students, families, and staff
• Possess a valid Administrative credential.
• Experience as a K-12 teacher in public school
• A minimum of five years of experience as a public school administrator.  Principal experience is preferred.
• Applicant must be knowledgeable of state and federal regulations regarding state and federal related programs.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable the individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to: work at a desk or table; see for the purpose of reading or observing people; hear and understand speech at a normal level; communicate so that others can clearly understand normal conversation; reach in all directions, operate office equipment.

The employee is frequently required to carry objects up to twenty-five (25) pounds; lift objects up to twenty-five (25) pounds; bend, twist, stoop or kneel.

The employee may occasionally be required to stand and/or walk around for extended periods of time.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee regularly works in an indoor environment with moderate noise, drive to various District school sites and other meeting locations within the County. 

Work Year and Salary Range: 213 days, appropriate placement on the Director’s Salary Schedule.

Board Approved on August 19, 2014