Administrative Assistant, Administration & Business Services, Confidential (22-1347) *Riverside* at Riverside County Office of Education
About the Employer
The Riverside County Office of Education (RCOE) is a service agency supporting the county’s 23 school districts that serve nearly 430,000 students. RCOE provides administrative support to districts, leads programs for preschool, special education, pregnant minor, corrections, migrant, and vocational students, and offers professional training, support and resources for teachers, administrators, and staff throughout Riverside County. www.rcoe.us
Job Summary
Job Summary
*WE CAN PROVIDE INTERVIEWS VIA ZOOM*
Requirements / Qualifications
POSITION DESCRIPTION: The job of Administrative Assistant (Confidential) is done for the purpose(s) of providing administrative and highly accountable, diverse technical and secretarial support and services to a Cabinet-level administrator; organizing the activities of the division’s administrative personnel; coordinating communication; providing work direction and leadership to clerical staff; ensuring compliance of activities in the division's area of responsibility with financial, legal and administrative requirements; provides assistance with the negotiation process; and providing information, recommendations and/or direction as may be requested by the division head. This position is a designated confidential position. The Administrative Assistant is an experienced level classification. Incumbents in this class provide support to Cabinet-level administrators. REQUIRED EXPERIENCE: Five years of increasingly responsible secretarial experience is required. Two years of experience in an educational setting is desired. Training and/or experience equivalent to two years of college or university education is desired. REQUIRED EDUCATION: High school diploma or equivalent REQUIRED TESTING: Once this position closes, your application will be screened for minimum qualifications. Those who meet the minimum qualifications will be e-mailed an invitation for testing. Testing will tentatively take place on August 24, 2021.
These documents are required upon hire: Valid CA Driver's License, physical (if required), proof of required education, TB, immunizations for Measles, Whooping Cough, and Influenza, and Fingerprint clearance. *********************************************************************** RECRUITMENT PROCESS *********************************************************************** PLEASE BE AWARE OF THE FOLLOWING: Once this position closes, your application will be screened for minimum qualifications. Preferred qualifications for this position may be screened as a secondary criteria and could include test scores Incomplete or inaccurate applications WILL NOT be considered. If you have not attached all required materials, please update your applicant profile; go to EdJoin.org to attach documents relevant to this position by the closing date/time in order to be considered. If you experience difficulties with your application or attaching documents, you must notify Personnel Services at (951) 826-6666 prior to the position closing. All incomplete applications will be removed from further consideration. *Application must be filled out completely (no blank spaces)* REQUIRED DOCUMENTS: A complete application must meet the criteria listed below and must have the following documentation attached to your online EdJoin application prior to the position closing date/time:
- Letter of Introduction (Letter is required to be specific to this position)
- Letter(s) of Recommendation (Two original signed letters of recommendation are required to be dated within the last two years prior to the date of submission. Electronic or unsigned letters are not acceptable. One letter from a supervisor is preferred but not required.)
- Resume (Must be current and consistent with your EdJoin application/Record of Work Experience)
- Typing Certificate (A valid typing certificate indicating a minimum of 50 net wpm dated within the last 12 months is required)
Requirements / Qualifications
POSITION DESCRIPTION: The job of Administrative Assistant (Confidential) is done for the purpose(s) of providing administrative and highly accountable, diverse technical and secretarial support and services to a Cabinet-level administrator; organizing the activities of the division’s administrative personnel; coordinating communication; providing work direction and leadership to clerical staff; ensuring compliance of activities in the division's area of responsibility with financial, legal and administrative requirements; provides assistance with the negotiation process; and providing information, recommendations and/or direction as may be requested by the division head. This position is a designated confidential position. The Administrative Assistant is an experienced level classification. Incumbents in this class provide support to Cabinet-level administrators. REQUIRED EXPERIENCE: Five years of increasingly responsible secretarial experience is required. Two years of experience in an educational setting is desired. Training and/or experience equivalent to two years of college or university education is desired. REQUIRED EDUCATION: High school diploma or equivalent REQUIRED TESTING: Once this position closes, your application will be screened for minimum qualifications. Those who meet the minimum qualifications will be e-mailed an invitation for testing. Testing will tentatively take place on August 24, 2021.
These documents are required upon hire: Valid CA Driver's License, physical (if required), proof of required education, TB, immunizations for Measles, Whooping Cough, and Influenza, and Fingerprint clearance. *********************************************************************** RECRUITMENT PROCESS *********************************************************************** PLEASE BE AWARE OF THE FOLLOWING: Once this position closes, your application will be screened for minimum qualifications. Preferred qualifications for this position may be screened as a secondary criteria and could include test scores Incomplete or inaccurate applications WILL NOT be considered. If you have not attached all required materials, please update your applicant profile; go to EdJoin.org to attach documents relevant to this position by the closing date/time in order to be considered. If you experience difficulties with your application or attaching documents, you must notify Personnel Services at (951) 826-6666 prior to the position closing. All incomplete applications will be removed from further consideration. *Application must be filled out completely (no blank spaces)* REQUIRED DOCUMENTS: A complete application must meet the criteria listed below and must have the following documentation attached to your online EdJoin application prior to the position closing date/time:
- Letter of Introduction (Letter is required to be specific to this position)
- Letter(s) of Recommendation (Two original signed letters of recommendation are required to be dated within the last two years prior to the date of submission. Electronic or unsigned letters are not acceptable. One letter from a supervisor is preferred but not required.)
- Resume (Must be current and consistent with your EdJoin application/Record of Work Experience)
- Typing Certificate (A valid typing certificate indicating a minimum of 50 net wpm dated within the last 12 months is required)
Comments and Other Information
Please include a valid e-mail address in your EdJoin profile. All notifications regarding this recruitment will be sent via e-mail. It is recommended that you add “edjoin.org” as a trusted sender to your e-mail account.
Fringe Benefits: All regular positions (20 hours or more per week) are eligible for health, dental, vision, life and disability insurance up to the cap amount. Dependents are covered under health, vision and dental.
This organization complies with the Americans with Disabilities Act. Persons who may need some accommodations in the hiring process should contact the Personnel office. This organization is drug-free and tobacco-free workplace.
RCOE does not discriminate in any employment practice, education program, or educational activity on the basis and/or association with a person or group with one or more of these actual or perceived characteristics of age, ancestry, color, mental or physical disability, ethnicity, gender, gender identity, gender expression, genetic information, marital status, medical information, military or veteran status, nationality, immigration status, political affiliation, parental status, pregnancy status, race, religion, retaliation, sex (including sexual harassment), sexual orientation, or association with a person or group with one or more of these actual or perceived characteristics, or any other basis prohibited by California state and federal nondiscrimination laws respectively. Not all bases of discrimination will apply to both education services and employment.
For any questions, concerns, or to file a complaint regarding discrimination, intimidation, harassment (including sexual harassment), bullying, or Title IX, contact RCOE’s Title IX Coordinator: Dr. Heather Williams, Executive Director, Personnel Services, P. O. Box 868, Riverside, CA 92502-0868; hwilliams@rcoe.us; (951) 826-6673.
Candidates shall be required to submit proof of U.S. citizenship or legal U.S. residence if hired. Minimum age limit is (a) 18 or (b) 16 with either a work permit, high school diploma, or High School Certificate of Proficiency.
Comments and Other Information
Please include a valid e-mail address in your EdJoin profile. All notifications regarding this recruitment will be sent via e-mail. It is recommended that you add “edjoin.org” as a trusted sender to your e-mail account.
Fringe Benefits: All regular positions (20 hours or more per week) are eligible for health, dental, vision, life and disability insurance up to the cap amount. Dependents are covered under health, vision and dental.
This organization complies with the Americans with Disabilities Act. Persons who may need some accommodations in the hiring process should contact the Personnel office. This organization is drug-free and tobacco-free workplace.
RCOE does not discriminate in any employment practice, education program, or educational activity on the basis and/or association with a person or group with one or more of these actual or perceived characteristics of age, ancestry, color, mental or physical disability, ethnicity, gender, gender identity, gender expression, genetic information, marital status, medical information, military or veteran status, nationality, immigration status, political affiliation, parental status, pregnancy status, race, religion, retaliation, sex (including sexual harassment), sexual orientation, or association with a person or group with one or more of these actual or perceived characteristics, or any other basis prohibited by California state and federal nondiscrimination laws respectively. Not all bases of discrimination will apply to both education services and employment.
For any questions, concerns, or to file a complaint regarding discrimination, intimidation, harassment (including sexual harassment), bullying, or Title IX, contact RCOE’s Title IX Coordinator: Dr. Heather Williams, Executive Director, Personnel Services, P. O. Box 868, Riverside, CA 92502-0868; hwilliams@rcoe.us; (951) 826-6673.
Candidates shall be required to submit proof of U.S. citizenship or legal U.S. residence if hired. Minimum age limit is (a) 18 or (b) 16 with either a work permit, high school diploma, or High School Certificate of Proficiency.
Application Deadline
8/17/2021 3:30 PM Pacific
Date Posted
8/3/2021
Contact
Monica Perez
(951) 826-6444
(951) 826-6444
Number of Openings
1
Salary
Add'l Salary Info
$6,929.80 - $9,089.49 per month
Length of Work Year
8 hours per day; 12 month position
Employment Type
Full Time
Recruitment Number
22-1347
Location
RCOE - Riverside
Division
Administration and Business Services
Hours
Monday - Friday / 7:30 a.m. - 4:30 p.m.