Purpose Statement

Under the direction of a Middle School Principal, performs technical accounting and related statistical work in compiling, reviewing, maintaining, and reporting financial data related to a middle school; initiates purchase requisitions, processes payments for approved invoices, completes service provider agreements and contract payments, and reconciles financial information.

This job reports to the Assigned Supervisor.

Essential Functions

1. Analyzes, audits, and verifies financial or statistical data related to school accounting and financial functions for the purpose of assuring accuracy, completion, meeting timelines, and adherence to District legal and procedural requirements.
2. Assists the Principal with accountability of site budgets, (e.g., tracking site budgets; reviewing for accuracy, etc.) for the purpose of preparing reports for the District finance office.
3. Assists front office personnel in supporting students, parents, and visitors for the purpose of addressing related needs in complying with established financial procedures.
4. Collects and deposits funds from multiple clubs, activities, fundraising, and other sources for the purpose of ensuring the accuracy and timely completion of transactions.
5. Compiles and processes financial information (e.g., accounts payable invoices, accounts receivable, financial reports and records, purchase orders, vendor quotes, service provider agreements with vendors on school property, etc.) for the purpose of providing required documentation and/or processing information.
6. Maintains a variety of financial and purchasing information, files, and records (e.g., ASB records, purchase orders, invoices, shipment verification, time records, expense reports, transportation requests for field trips, sales tax filings, etc.) for the purpose of assisting in compliance with established policies and regulatory guidelines.
7. Monitors account balances and related financial activity for the purpose of ensuring the accuracy of allocations, related revenues are generated, expenses are within budget limits, and/or fiscal practices are followed.
8. Participates in site meetings, in-service training, workshops, etc., for the purpose of conveying and/or gathering information required to perform job functions.
9. Prepares for the collection and accountability of monies received (e.g., tickets sold, cash boxes, deposits, etc.) for the purpose of ensuring accuracy and compliance with policies and procedures.

10.  Prepares and processes a variety of financial information related to school accounting (e.g., procedures, transmittals, revolving cash checks, journal entries, budget adjustments, etc.) for the purpose of documenting activities, providing references, conveying information, and complying with established financial, legal, and/or administrative requirements.

11.  Processes a variety of financial information including coding of invoices, requisitions and purchase orders utilizing various related software programs for the purpose of updating and distributing information, authorizing for action, and/or complying with established accounting practices

12.  Provides technical accounting assistance to other employees (e.g., interpretation of laws, regulations, professional services contracts, District policies, Education Codes, and accounting procedures, etc.) for the purpose of ensuring fiscal practices are followed in accordance with established guidelines.

13.  Processes and monitors school departmental requisitions and purchase orders including coding, logging, posting, and tracking for the purpose of ensuring fulfillment and timely processing. 

14.  Reconciles a variety of financial data (e.g., monthly payroll/salary expenses, bank reconciliations, etc.) for the purpose of maintaining accurate account balances and accuracy of supporting documents ensuring compliance with established accounting practices.

15.  Research discrepancies of financial information and/or documentation (e.g. purchase orders, invoices, etc.) for the purpose of ensuring accuracy and adhering to established procedures prior to processing.

16.  Responds to accounting-related inquiries from a variety of sources (e.g., staff, vendors, service providers, auditors) for the purpose of providing guidance among several parties; providing information and/or appropriate referrals.

17.  Review and process various revolving cash reimbursements and refund claims including issuing revolving cash checks and providing relevant reporting to the District Office.

Other Functions

Performs other related duties as assigned.

Job Requirements: Minimum Qualifications

Skills, Knowledge, and Abilities

 SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: applying pertinent codes, rules, and regulations; operating standard office equipment including related software applications (databases, word processing, spreadsheets); preparing and maintaining accurate records; and performing accounting procedures.

KNOWLEDGE is required to perform math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand complex, multi-step written and oral instructions. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: accounting, bookkeeping, budgeting principles, practices, and procedures; basic financial analysis; and statistical record keeping techniques.

ABILITY is required to schedule activities and/or meetings; gather and/or collate data; and use basic, job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined processes; and operate equipment using defined methods. Ability is also required to work with a wide diversity of individuals; work with a variety of data; and utilize job-related equipment. Problem solving is required to analyze issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific ability based competencies required to satisfactorily perform the functions of the job include: calculating arithmetic quickly and accurately; planning and organizing work; communicating effectively with diverse groups; maintaining confidentiality; working independently with minimal supervision; meeting deadlines and schedules; setting priorities; working with detailed information/data; following written and oral instructions; communicating policies, procedures, and regulations; ability to operate software to compile and analyze financial data including spreadsheets.

Working Environment

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity.

Experience      Job related experience is required.

Education        Targeted, job related education with study in job-related area.

Equivalency    Any combination of education and experience equivalent to: Graduation from high school supplemented by college-level course work in accounting and two years accounting clerical experience.