Vendor Specialist and/or Coordinator - Cabrillo Point Academy at Pacific Coast Academy
About the Employer
Pacific Coast Academy is a tuition-free, public charter school serving transitional kindergarten through 12th grade students in San Diego, Orange, Riverside, and Imperial Counties. We take great pride in being able to offer our students flexible personalized learning experiences through our many unique and dynamic programs.
Job Summary
Job Summary
Vendor Specialist: Provide customer service and support to school vendors, families and staff. Process incoming vendor documents and review for accuracy and appropriateness. Assist current vendors with updating vendor information. Assist staff and families with vendor related issues. DUTIES & RESPONSIBILITIES: • Respond timely to new vendor documents and follow-up regularly. • Review vendor documents for accuracy and contact vendors for document revisions. • Communicate approval times to teachers and families. • Support existing vendors with updated information and documents. • Assist with additional assignments, as needed. Vendor Coordinator: Provide customer service and support to vendors and staff related to the Vendor Onboarding and Vendor Invoicing processes. Oversee a team of Vendor Support Specialists to ensure vendors are timely and accurate. Oversee a team of Vendor Invoicing Specialists to ensure vendor invoices are processed timely and accurately. Adhere to school's vendor guidelines or seek approval for any requests not within these guidelines. DUTIES & RESPONSIBILITIES: • Assists Vendor Administrator with both Vendor Teams. • Oversee Vendor Specialist productivity • Offers support, direction, and training to Vendor Specialists • Offers vendor support to vendors and staff
Requirements / Qualifications
- Must have 6 months experience in Charter School Vendor On-Boarding or Invoicing to apply. - Establish and maintain cooperative working relationships - Interpret and apply legal mandates, policies and regulations pertaining to education and safe school operations. - Maintain confidentiality - Work effectively in teams - Attention to detail - Understand and carry out oral and written instructions - Strong and effective communication skills in oral and written form - Interpersonal skills using tact, patience and courtesy - Operation of a computer and assigned software - Ideal Team Player traits: Hungry, Humble and Smart
Upon hire, the applicant would need to provide proof of TB clearance and DOJ fingerprint clearance (Live Scan). If interested in a Coordinator position, please include a letter of interest with your application. To apply for the Vendor Specialist position or the Vendor Coordinator position, please submit your:
- Resume
Requirements / Qualifications
- Must have 6 months experience in Charter School Vendor On-Boarding or Invoicing to apply. - Establish and maintain cooperative working relationships - Interpret and apply legal mandates, policies and regulations pertaining to education and safe school operations. - Maintain confidentiality - Work effectively in teams - Attention to detail - Understand and carry out oral and written instructions - Strong and effective communication skills in oral and written form - Interpersonal skills using tact, patience and courtesy - Operation of a computer and assigned software - Ideal Team Player traits: Hungry, Humble and Smart
Upon hire, the applicant would need to provide proof of TB clearance and DOJ fingerprint clearance (Live Scan). If interested in a Coordinator position, please include a letter of interest with your application. To apply for the Vendor Specialist position or the Vendor Coordinator position, please submit your:
- Resume
Comments and Other Information
Cabrillo Point Academy provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Comments and Other Information
Cabrillo Point Academy provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.