Auxiliary Accounting Specialist at Allan Hancock College
About the Employer
OUR MISSION Allan Hancock College fosters an educational culture that values equity and diversity and engages students in an inclusive learning environment. We offer pathways that encourage our student population to achieve personal, career, and academic goals through coursework leading to skills building, certificates, associate degrees, and transfer. VISION STATEMENT Allan Hancock College makes the following commitments to our students, our community and each other: We will change the odds for students by continuing to provide quality instruction while improving time to completion. We will work to build inclusive communities that promote trust and social justice. Allan Hancock College is committed to equity and diversity by ensuring our actions are based on an awareness of the social and historical context of inclusionary practices. We will work to address student financial challenges, including food and housing insecurities. We will prepare our students emotionally, physically, and intellectually to pursue fulfilling careers that foster economic mobility. We will provide an educational culture that values, nurtures, connects, and engages students. We will provide opportunities that enhance student learning and promote the creative, intellectual, cultural, and economic vitality of our diverse community. We will partner with the community to offer relevant and timely programs and services. We will ensure a positive community presence by responding to community needs, including outreach to nontraditional students. We will strive to ensure fiscal integrity and responsible management of resources. SHARED VALUES Student Success Equity Academic Freedom Diversity Innovation Mutual Respect Inclusivity Collaboration Lifelong Learning Excellence Shared Governance We at Allan Hancock College express our values in all that we do. Our commitment is to find innovative ways to enhance student achievement and to always put students first. We operate in a culture of mutual respect and lifelong learning, developing relationships among students and employees to enrich our collective appreciation for diverse ideas, thoughts, and experiences. Our culture is supported by a philosophy that shared governance and academic freedom are primary vehicles in promoting excellence in all teaching, learning, and services through open and honest communication. EQUAL ACCESS TO ALL Nondiscrimination Statement: The Allan Hancock Joint Community College Dist
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Auxiliary Accounting Specialist
Allan Hancock College serves more than 20,000 students in northern Santa Barbara County. Located on the central coast and just minutes from spectacular beaches and rolling vineyards, AHC operates three campuses - the main campus in Santa Maria, a state approved center in Lompoc and a center in Santa Ynez. As one of the largest employers in Santa Barbara County, the college is an integral part of the community and enjoys strong support from local leaders and industry.
AHC, a Hispanic-Serving Institution, is proud to serve underrepresented students. The college has twice received recognition from the Aspen institute as one of the top colleges in the country. If you are looking for a position where you can have a direct impact on our students, AHC may be the place for you!
To learn more about Allan Hancock College and the Central Coast, visit our Human Resources page at https://us-vpn.csod.com/s/,DanaInfo=protect-us.mimecast.com,SSL+6RobBDuGe49rHV and click on the Welcome to AHC video.
We are searching for an experienced Auxiliary Accounting Specialist at our Santa Maria facility.
DEFINITION:
Under supervision of Auxiliary Accounting Supervisor, this position is to perform complex technical accounting duties involving responsibility for sets of homogeneous financial records, including reports; to prepare accounting data and analyze financial statements for multiple funds; and to value and promote the mission and vision of the college.
CLASS CHARACTERISTICS:
Under minimal supervision, the incumbent will provide accounting services to multiple programs and funds and accounting duties involving the interpretation and specific application of general accounting policies and procedures. The incumbent also performs the functions of basic accounting services.
ESSENTIAL FUNCTIONS:
Prepares clear and accurate financial statements and reports and analyzes accounting data for multiple funds.
Prepares and processes semi-monthly and monthly payroll for multiple funds.
Reconciles bank statements monthly for multiple funds.
Prepares sales and use tax returns monthly, quarterly, and annually for multiple funds.
Prepares/reviews federal and state payroll tax reports on a quarterly basis for multiple funds.
Reconciles stock portfolio statements monthly; prepares and posts resulting journal entries.
Processes and prepares for mailing annual Internal Revenue Service 1099 and W-2 forms for multiple funds.
Generates computerized purchase orders for multiple funds.
Prepares, posts, and distributes journal entries, cash receipts, and accounts receivable and batches for multiple funds.
Generates invoices for accounts receivable billings for multiple funds.
Checks and verifies accounting work of lower level accounting staff.
Consults with, assists, and supports immediate supervisor and other staff.
Makes online bank transfers within or between multiple Auxiliary and District funds.
Prepares and/or reviews State and Federal regulatory reporting.
Monitors Auxiliary Accounting Services supplies inventory and budget; creates purchase requests as needed.
Performs weekly inventory counts and prepares inventory reporting for the AHC Viticulture & Enology Foundation.
Assists in preparation for interim and annual audit through the preparation and compilation of financial and narrative data and spreadsheets/schedules.
Prepares budget projections and specialized reports upon request.
Performs related duties as required.
WORK SCHEDULE:
Monday - Thursday, 8:00 a.m. - 4:30 p.m. and Friday, 8:00 a.m. - 4:00 p.m.
SALARY AND BENEFITS:
The starting salary is $4,012 per month (range 26, $4,012 to $4,877 per month on the classified bargaining unit salary schedule).
Benefits include medical, dental, life, vision (employee only), salary protection insurance, and eligibility for CalPERS retirement.
Required Qualifications:
Knowledge of:
General full charge bookkeeping, record keeping, and reporting;
Accounting software systems, spreadsheets, and databases;
Payroll reporting, tax laws and procedures;
Sales tax laws and reporting procedures;
Federal and state tax laws and forms where applicable;
Inventory procedures and reporting for financial statements;
Fixed assets reporting for financial reports;
Modern office practices, procedures and equipment;
Oral and written communication skills;
Governmental accounting practices and laws.
Ability to:
Prepare clear and accurate financial statements and reports;
Analyze accounting data for multiple funds;
Make arithmetic calculations quickly and accurately;
Read, interpret, apply, and explain laws, regulations, policies, and procedures;
Operate a computer to process and retrieve data;
Operate a 10-key calculator with speed and accuracy;
Communicate effectively both orally and in writing;
Maintain records and prepare reports;
Plan and organize work;
Type correspondence.
Education and Experience:
An associate of science or higher degree or certificate in accounting and five years of increasingly responsible financial record keeping experience OR any equivalent combination of training and experience. Bachelor's degree preferred.
Allan Hancock College provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression.
To apply, visit https://apptrkr.com/1419322
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