SANTA CLARA UNIFIED SCHOOL DISTRICT CLASS TITLE: ASSOCIATED STUDENT BODY SECRETARY BASIC FUNCTION: Under the direction of a High School Vice-Principal, provide a variety of secretarial duties to coordinate all student / school activities under the auspices of the Associated Study Body Office and to handle administrative details; answer telephones and greet and assist students and the public. REPRESENTATIVE DUTIES: Provide a variety of responsible secretarial duties to coordinate the ASB Office and to answer, screen and route telephone calls to appropriate individuals; answer questions as needed. E Maintain a variety of complex records, reports, and detailed files related to assigned activities. E Operate a variety of office equipment, including a personal computer, computer terminal, typewriter, and copier. E Communicate with school personnel, parents and vendors to exchange information and to resolve concerns or issues. E Prepare purchase orders, deposits, invoices, handle, account for and deposit substantial amounts of money for various school activities and clubs. E Compile, type and distribute daily announcements, calendar of events, and various other information for the school community. E Assist with annual student related events such as senior pictures, yearbook sales, graduation caps & gowns, reunions. E Take responsibility for on-going activities which could include selling tickets for events, scheduling buses for field trips and team activities, arrange for police and teacher supervision of events, order and sell PE uniforms, run school store, some types of student recognition, oversee student elections, and distribute parking permits. E Perform a variety of office duties to assist other secretarial and office staff as needed. Perform related duties as assigned. KNOWLEDGE AND ABILITIES: KNOWLEDGE OF: School guidelines, policies, procedures, and curriculum. Modern office practices, procedures and equipment. Operation of standard office equipment, including computers Record-keeping techniques. Correct English usage, grammar, spelling, punctuation and vocabulary. Mathematical operations necessary to perform basic accounting & recordkeeping. Telephone techniques and etiquette. Interpersonal skills using tact, patience and courtesy. Principles of providing work direction and guidance to student assistants. ABILITY TO: Provide a variety of secretarial duties to coordinate the ASB Office. Use the computerized student information management system effectively. Answer telephones and greet students and the public courteously. Understand and follow oral and written directions. Work confidentially with discretion as well as independently with good judgement. Establish and maintain cooperative and effective working relationships with others. Type and/or use word processors accurately at an acceptable rate of speed. Perform clerical duties such as filing, typing, and maintaining records. Complete work with many interruptions. EDUCATION AND EXPERIENCE: Any combination equivalent to: graduation from high school and two years of increasingly responsible clerical and secretarial experience. WORKING CONDITIONS: ENVIRONMENT: Office environment; subject to constant interruptions. PHYSICAL ABILITIES: Dexterity of hands and fingers to operate a computer and office equipment, sitting or standing for extended periods of time, walking to various sites at the assigned school, kneeling and bending, reaching horizontally and overhead to retrieve and maintain files and to store supplies and records, lifting and carrying objects weighing up to 30 pounds, and hearing and speaking to exchange information in person and on the phone. HAZARDS: Incumbents may be exposed to contact with hostile or dissatisfied parents and students.