DEFINITION:
Under general supervision of the Principal and/or administrator, to act as receptionist in providing information and communications for school departments; maintains, verifies, and reports on basic school data and records; performs secretarial, clerical and general office supervision duties; performs related work as assigned.

EXAMPLE OF DUTIES:
Performs a wide variety of skilled secretarial and clerical work, including typing, proofreading, filing, checking and recording information; serves as receptionist and gives information or directs visitors and parents to appropriate destination; answers telephone, written or personal inquiries and gives appropriate information based upon an analysis of appropriate rules, procedures and regulations; communicates orally and in writing effectively with a wide variety of staff and community members; independently composes correspondence on a wide range of subjects requiring a knowledge of procedures and policies of the school district; makes appointments for administrator, screens calls, and correspondence, relays messages; types and maintains a heavy volume of complex and confidential reports; compiles reports, handbooks, and special projects from a variety of sources; compiles and maintains records and files; researches and analyzes information for inclusion in reports; may take and transcribe dictation or use dictation equipment for a wide variety of subjects, including information of a confidential and sensitive nature; coordinates work of other staff members to ensure that records are complete and accurate; operates a variety of office equipment, including a computer, calculator, and copier; participates in district in-service programs; maintains control of school site keys; receives money, issues receipts, bank deposits of funds and maintains records of same; administers first aid to student in absence of school nurse; receives and distributes mail; performs other tasks needed to complete core duties.

QUALIFICATIONS:

 Knowledge of:

• business and telephone etiquette;
• modern office organization, procedures, practices, and equipment;
• correct English usage, spelling, grammar, punctuation, and math;
• district policies, rules and regulations applicable to the location;
• numerical, alphabetical and subject matter filing systems;
• methods used in preparing statistical reports;

Ability to:

• post, check and maintain files and records accurately;
• make arithmetical calculations with speed and accuracy;
• administer first aid, including CPR:
• follow written and oral directions and learn new procedures rapidly;
• establish and maintain cooperative working relationships with others;
• meet physical, mental and environmental demand of position;
• perform tasks in a safe and efficient manner so as to not cause a risk to health and safety or self or others.

Education, Training, and Experience:

• Completion of the twelfth grade or equivalent;
• Typing: 50 words per minute;
• Shorthand/Notehand: 60 wpm (Desirable)
• PC experience

License Required:

• Valid First-Aid Certificate issued by the American Red Cross within six (6) months of employment.