REPRESENTATIVE DUTIES: 

Perform a variety of clerical duties in support of assigned school office or program. E

Greet and direct visitors; respond to inquiries and provide a variety of routine information to staff, students, parents and the general public related to school operations, activities, policies and procedures. E

Answer telephone calls and direct to appropriate personnel; take and relay messages as appropriate. E

Receive, sort and distribute mail and communications. E

Inventory, order, receive and distribute supplies, materials and equipment as directed. E

Process work orders, monitor facilities requests and reservations, monitor school budget. E

Prepare and proofread a variety of written materials including reports, records, schedules, letters, memoranda, bulletins, programs, documents and statistical data; input and update data on a computer and generate lists and reports as required. E

Provide clerical assistance to school-site councils, leadership teams and other committees. E

Provide clerical assistance related to attendance and enrollment. E

Schedule and arrange appointments, conferences and meetings; maintain appointment calendar; requisition assemblies, travel, conferences, consultants and in-service training as assigned; assist instructors with a variety of activities, including arranging assemblies and class field trips as assigned. E

Compile information and prepare and maintain a variety of records, logs, files and reports, including financial and statistical records, eligibility, sales, budgets, personnel and other school office records and verify the accuracy and completeness of various documents. E

Operate a variety of office equipment including a computer, copier, telephone, scantron, calculator as required; perform minor repairs on equipment as needed. E

Assist in the health office as assigned (if assigned to school site); perform basic first aid and CPR; administer EpiPen, as necessary; prepare and maintain related records according to established guidelines and procedures. E

Receive and account for money collected in conjunction with fund-raising and other school activities as assigned. E

Perform related duties as assigned.

KNOWLEDGE AND ABILITIES:

            KNOWLEDGE OF:

• Modern office practices, procedures and equipment.
• Record-keeping and filing techniques.
• Telephone techniques and etiquette.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Operation of standard office equipment including a computer and related software
• Oral and written communication skills
• Interpersonal skills using tact, patience and courtesy.
• Basic math
• Basic first aid and age appropriate CPR techniques and EpiPen administration

            ABILITY TO:

• Perform a variety of clerical duties in support of assigned school office or program,
• Understand and follow oral and written directions.
• Communicate effectively with students, parents, staff and administration.
• Learn, interpret and explain rules, regulations, policies and procedures.
• Maintain records and prepare reports.
• Type at 50 words net per minute from clear copy.
• Establish and maintain cooperative and effective working relationships with others.
• Meet schedules and time lines.
• Plan and organize work.
• Complete work with constant interruptions
• Operate a variety of office machines.
• Work independently with little direction.
• Compose correspondence independently.
• Make arithmetic calculations quickly and accurately.
• Perform basic first-aid, CPR and administer EpiPen

 EDUCATION AND EXPERIENCE:

•  Graduation from high school or equivalent
•  Minimum of two years of responsible clerical experience.

 LICENSENS AND OTHER REQUIREMENTS:

•  Current first aid and CPR certification

 WORKING CONDITIONS:

 ENVIRONMENT:

School office or other office environment; subject to considerable distraction and noise from constant interruptions and office activities.

 PHYSICAL ABILITIES:

Dexterity of hands and fingers to operate a computer terminal and standard office machines, hearing and speaking to exchange information on the telephone or in person, and seeing to read, prepare and maintain records and reports.