APPLE VALLEY UNIFIED SCHOOL DISTRICT

 CLASS TITLE: SCHOOL OFFICE COORDINATOR I

BASIC FUNCTION

Under direction of the school Principal, plan, organize, coordinate and oversee day-to-day office activities at an elementary school or continuation high school; establish priorities and organize work flow and communication between the Principal and staff, District offices, parents and others; train and provide lead work direction to office staff as assigned.

DISTINGUISHING CHARACTERISTICS

The School Office Coordinator I is assigned to an elementary school or a continuation high school and is responsible for coordinating and scheduling the work in the school office.  School Office Coordinator II positions perform similar duties at a middle school or K-8 which typically have more complex, diverse programs and processes.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:  Incumbents in the classification may not perform all of these tasks or may perform similar related tasks not listed here.

• Operate a computer terminal to enter data and generate required lists, records and reports. (E1)
• Organize, coordinate and facilitate communications for the Principal and Assistant Principal. (E1)
• Plan, organize, coordinate and oversee school office activities and communication. (E1)
• Prepare and maintain a variety of records including permanent student records and teacher payroll; maintain time and attendance sheets. (E1)
• Prepare, type and proofread a wide variety of materials including correspondence, bulletins, reports, memoranda and other materials. (E1)
• Train and provide work direction to assigned clerical staff and student workers. (E1)
• Assist the site Administrator to establish priorities and assure the timely and procedurally correct completion of administrative support, secretarial and clerical assignments. (E2)
• Interpret, apply and explain school and District policies, rules and regulations. (E3)
• Maintain calendars for the Principal and Assistant Principal; schedule meetings, assemblies and conferences; plan and make travel reservations; schedule rooms for meetings held at the site. (E3)
• Operate a two-way radio. (E3)
• Order office and school supplies and report equipment malfunctions. (E3)
• Provide first aid to ill or injured students; dispense and record students' prescription medication.  (E3)
• Greet and register new students.
• Maintain and record petty cash and receipts.
• Perform year end and new year records processing.
• Prepare, process and maintain files of Worker’s Compensation claims; provide employees with information and forms.
• Prepares monthly and quarterly reports.
• Request and orient substitutes for classified and certificated positions; provide keys, instructions and teaching materials.
• Serve as the secretary to the Principal and Assistant Principal; assist with special projects as requested.
• Perform related duties as assigned.

MINIMUM QUALIFICATIONS: 

The requirements listed below are representative of knowledge, skills and abilities required to satisfactorily perform the essential duties and responsibilities.

EDUCATION AND EXPERIENCE:

A.            Graduation from High School or equivalent required.

B.            Business training and two (2) years of responsible secretarial or office management experience.

                Or

                                Any combination of education, training, and/or experience which demonstrates the ability to perform the essential duties may be substituted for the required experience and/or education.

LICENSES AND OTHER REQUIREMENTS:

• A certificate stating freedom from Tuberculosis.
• A valid California Drivers License preferred.
• Valid CPR Certification preferred.
• Valid First Aid Certification.

KNOWLEDGE OF:

• Correct English usage, spelling, grammar, punctuation, vocabulary and composition.
• First aid procedures.
• Interpersonal skills including tact, courtesy and patience.
• Modern office methods, practices and equipment including computers and related software.
• Oral and written communications.
• Record-keeping methods.
• School office management techniques.
• Word processing, spreadsheet and data base usage.

ABILITY TO:

• Apply and explain rules, regulations and policies.
• Develop and implement new computer applications involving word processing, spreadsheets and databases as needed.
• Establish and revise priorities as needed to accomplish clerical assignments.
• Perform first aid procedures.
• Perform office management duties at a year-round elementary school or a continuation high school.
• Plan and organize work.
• Train and provide work direction to others.
• Type/keyboard at 50 words per minute net.

• Communicate effectively verbally and in writing.

• Maintain effective working relationships with other people. 
• Operate a two-way radio.

PHYSICAL ABILITIES

• Dexterity of hands and fingers to operate a computer keyboard.
• Hearing and speaking to exchange information.
• Lift or move up to 35 pounds. 
• Operating a computer keyboard for extended periods of time.
• Seeing to read and compose written materials.
• Standing for extended periods of time.

ENVIRONMENT:

• School office environment.
• Occasionally exposed to outside weather conditions.
• Occasionally works evenings or weekends.
• Subject to demanding time lines and constant interruptions.

HAZARDS:

• Extended viewing of computer monitor.
• Sitting for an extended period of time.