Under the direction of Assistant Director, Educational Technology and Assessment and/or designee, performs technical and specialized clerical tasks in support of the District-wide assessment program in compliance with local, State and Federal mandates for student testing; assists in training District-wide users in test administration; provides general administrative support to the department, including vendor contract management, payroll submission, budget transfers and reconciliation.

Query, export, and compile student data using the district’s student information system for the purpose of coordinating the ordering and distribution of standardized, State mandated testing and District assessment materials; receive, count, sort, and prepare testing and assessment materials; monitor test material and supply inventory and plan purchase order submissions accordingly. 

Receive, sort and distribute individual student test reports to all appropriate parties and for District record keeping.

Input, download and update a variety of student data in assigned data systems; develop and maintain automated databases, records and files; generate a variety of computerized reports and documents related to testing and assessment data; assure accuracy of input and output data.

Assist in the development of the District-wide testing calendar; oversee testing administration timelines according to the developed calendar; disseminate testing and administration instructions to test proctors and school site administrators to ensure testing materials and data are distributed and collected according to established procedures and timelines; serve as a technical resource to staff, faculty, parents and others concerning assessment testing functions.

Review timesheets submitted by District's test proctors and other staff in performance of department authorized activities, reconciles and submit to payroll following administrator signature; track hours and related expenditures within appropriate budget accounts, and notify appropriate administrator(s) when hours exceed allotment; 

Assist in the preparation and administration of professional development activities, including, but not limited to: typing of data collection forms and answer sheets, editing of data forms and surveys, compiling data for reports, preparation of meeting packets and presentation materials.

Receive and schedule room reservations for meetings, events and professional development activities; assist in scheduling meetings and maintaining an administrator’s personal calendar as necessary, including coordinating meetings between multiple departments, school sites, parents, vendors, and outside agencies as needed. 

Creates meeting agendas, various technical reports, spreadsheets, handouts, Board agenda reports and memorandums; correspondence; assembles data reports for distribution to departments, school sites, Board of Education, etc.

Monitors expenditures, prepares purchase requisitions, handles requests for payment, and provides budgetary information to the Assistant Director.

Updates information and resource links on the department website as assigned.

May assist in developing department procedures as assigned.

May provides work direction, support, and guidance to other clerical staff in assigned topics.

Education: 

Possession of high school diploma or equivalent; Associates Degree and/or Bachelors of Arts/Science Degree is desirable.

Experience: Three (3) years of progressively responsible clerical experience involving database management (entry, query, export), data compilation, report design and preparation.

Licenses/Certifications/Special Requirements

Valid California Driver License

 *Alternate variations of education/experience may be considered by Personnel Commission staff as acceptable to qualify for participation in the examination process resulting in an eligibility list. When appropriate additional work experience beyond the minimum requirement may be supplemented for required minimum education requirements

Knowledge of:

• Working knowledge of laws, policies, regulations and procedures governing local, State and/or Federal student assessment administration and requirements, including CalPads reporting.
• Proficient use of Microsoft Office programs, including Word, Excel, Publisher, PowerPoint;
• Methods of statistical computations and compiling data;
• Oral and written communication skills;
• Correct English usage, grammar, spelling and punctuation;
• Public speaking techniques; and
• Methods in inventory management

Ability to:

• Learn and navigate the District’s student information system for purposes of data entry, query, and export of data. 
• Learn and apply rules and regulations involved in assigned department functions
• Maintain the security of confidential materials 
• Analyze situations accurately and adopt an effective course of action 
• Comprehend and follow directions given verbally and in writing
• Demonstrate mental acuity sufficient to perform the essential functions of the position 
• Communicate effectively with staff, students, parents, vendors and the general public.
• Write effectively, with grammar and stylistic proficiency 
• Maintain records and prepare reports 
• Meet schedules and time lines 
• Work independently under general direction 
• Be motivated to produce high quality work product 
• Maintain a work pace appropriate to the position