OFFICE SPECIALIST I RANGE 28 DEFINITION Under general supervision, performs a variety of moderately difficult clerical and financial tasks and to do other work as required. EXAMPLES OF DUTIES Types letters, memoranda and various reports and lists; records information; sets up and maintains file systems. May act as a receptionist at a District site. Assists public, staff and students by referring them to sources of information; may have primary responsibility for telephone system at site; interviews visitors; answers questions concerning site activities and programs consulting various district sources of information. May register and maintain students on computer system. Compiles materials from subject matter files, classifies material by nature of subject matter. Compiles and prepares statistical reports, correspondence, memos, and other types of records in accordance with predetermined forms and procedures; screens reports for completeness and arithmetical accuracy; prepares purchase orders; may monitor budget balances; arranges and coordinates meetings; operates a variety of office equipment including computers. May order supplies and maintain inventory of materials for office. May administer emergency first aid. EMPLOYMENT STANDARDS Education and/or Experience: High school diploma supplemented by course work in general office skills required. Minimum of two years of increasingly responsible clerical and typing experience required. Knowledge and Skills: Requires basic knowledge of secretarial practices, general office procedures, filing, record keeping, receptionist and telephone techniques and etiquette. Requires good English, grammar, spelling, punctuation and math skills. Must have sufficient communication skills to project a positive image and convey basic information to parents, students, community and staff. Abilities: Requires the ability to perform the duties of the position efficiently and effectively, under general supervision. Must be able to learn, understand and apply District rules, regulations and policies. Requires the ability to operate standard office machines and equipment, including typewriters, switchboard, copiers, calculators, word processors, printers, etc. Must be able to maintain records and prepare reports. Requires the ability to communicate with peers and other District staff or public in a manner which reflects positively on the department and District. Physical Abilities: Requires sufficient arm, hand and finger dexterity in order to operate keyboard, typewriter (55 wpm) and other office equipment. Requires visual acuity to read words and numbers. Licenses and Certificates: Valid California Driver’s License and CPR and First Aid certificates. BWS:cs 03/28/00