Human Resources Specialist

North Orange County Community College District

Position Number: 2015609P

Location: District Services

Department: District Human Resources

Percentage of Employment: 100%

Months of Employment: 12 Months Per Year

Work Schedule: Monday - Friday, 8:00 am - 5:00 pm. See Special Instructions Summary. (Schedule and shift are subject to change in accordance with department needs.)

Job Description:

Performs a variety of professional, administrative, technical and analytical human resources duties related to the daily operations of the District's Human Resources office; manages daily activities to assure efficient operations.

Performs employment induction and orientation of new employees; ensures timely completion and accuracy of various District employment and status documents in accordance with federal and state laws and District policies and procedures; prepares information for payroll, benefits and other departments as required.

Prepares employment contracts for personnel as required; assists in the determination and adjustment of salary placement of personnel according to established procedures; reviews and verifies faculty and staff minimum qualifications.

Establishes and maintains a variety of records and files related to personnel; inputs and updates personnel information and data as necessary; compiles information and prepares various reports related to assigned personnel functions and activities; reviews documents and data for accuracy and completeness; inputs and retrieves computerized data as required.

Compiles, coordinates and prepares Board Agenda items and materials for assigned area of responsibility.

Interprets, applies and explains District policies, procedures and regulations related to personnel operations; provides information to applicants, employees, and the public on the telephone and in person regarding Human Resources policies and procedures; answers questions and resolves problems requiring specialized knowledge of assigned area.

Communicates and coordinates with various District and campus offices, payroll, benefits and business offices, and external agencies to ensure accurate and timely processing of a wide range of personnel transactions.

Assists in the development and presentation of management positions with respect to employer-employee relations as directed; prepares confidential information related to employer-employee relations, including collective bargaining negotiations and employee grievances; assists administrators, faculty, and staff on personnel procedural matters related to bargaining unit agreements.

Trains and provides work direction and guidance to others as directed.

Learns and applies emerging technologies and advances (e.g., computer software applications) as necessary to perform duties in an efficient, organized, and timely manner.

Participate in District/College efforts to increase the diversity of faculty and staff and to address student achievement gaps; active assistance in the creation of a welcoming and inclusive work and educational environment; attend and participate in diversity, equity and inclusion trainings and events.

Performs related duties as assigned.

Primary Purpose:

This position is responsible for performing a wide variety of comprehensive, complex and specialized administrative and technical duties in support of the District’s human resources operations, including processing of employees, maintaining personnel records and employment documentation, and access to confidential information that is used to contribute to the development of management positions in collective bargaining negotiations. The duties of the position require knowledge of District personnel policies and procedures, the ability to exercise independent judgment, discretion in handling confidential information and materials, and specialized knowledge of the functional area supported.

Working Relationships:

The Human Resources Specialist maintains frequent contact with various District administrators and personnel, faculty, students and the public.

Knowledge, Skills, and Abilities:

Knowledge of District organization, operations, policies and objectives

Knowledge of District policies, procedures, rules and regulations related to assigned functional area of responsibility

Knowledge of interpersonal skills, telephone techniques and etiquette, public relations techniques

Knowledge of correct English usage, grammar, spelling, punctuation, and vocabulary

Knowledge of modern office practices, procedures and equipment

Knowledge of applicable computer software applications

Ability to perform a variety of specialized technical duties concerning the employment of personnel

Ability to process confidential materials and information related to contract negotiations and personnel

Ability to read, interpret, apply and explain laws, regulations, policies and procedures

Ability to analyze situations accurately and adopt an effective course of action

Ability to operate a variety of office equipment such as calculator, computer, copier, etc.

Ability to make arithmetic calculations quickly and accurately

Ability to plan, organize and prioritize work

Ability to meet schedules and time lines

Ability to work independently with little direction

Ability to complete work efficiently with many interruptions

Ability to work confidentially with discretion

Ability to understand and follow oral and written directions

Ability to communicate efficiently both orally and in writing

Ability to understand the scope of authority in making independent decisions

Ability to train and provide work direction to others

Ability to establish and maintain effective working relationships with others

Special Requirements:

Certification as a State Certified Fingerprint Roller (AFTER HIRE)

Coursework must be verifiable on a legible transcript. If selected as a finalist and/or given an offer of employment for this position, you will be required to provide a transcript (may be unofficial). Human Resources will contact the finalist to obtain this required documentation at that phase of the recruitment.

Minimum Qualifications:

High school diploma or GED, supplemented by college courses in business, human resources, or areas related to the position.

Three (3) years of technical experience in human resources or related field.

Commitment to diversity. All applicants must have demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff. The applicant must be able to demonstrate how their experience with these factors relates to successfully achieving the goals of the position.

Desirable Qualifications:

Experience with Enterprise Resources Planning systems (e.g., Banner, PeopleSoft) and/or various software applications typically used in an office setting.

Experience supporting an organization/company in diversity, equity, inclusion, anti-racism, and accessibility efforts.

Prior experience in approaching work and interactions with colleagues and/or students in an equity minded manner. Ability to provide an inclusive and welcoming work/educational environment.

Working Conditions:

District or campus office environment, subject to constant interruptions and frequent interaction with others; sitting for long periods of time (up to 2-3 hours); repetitive use of upper extremities including hand coordination activities.

Salary Range: $5,584 - $7,102 Per Month

Number of Vacancies: 1

Posting Number: 2015609P

Open Date: 02/16/2023

Close Date: 3/3/2023

Special Instructions Summary: Special COVID 19 Notice: Interviews may be held in person (following all necessary precautions) or in a virtual format. Employees must reside in California while employed with NOCCCD, even during remote work. Thank you for your continued interest in working at North Orange County Community College District.

The North Orange County Community College District is committed to protecting the health and wellbeing of students, faculty, staff, administrators, and the communities it serves. The Board of Trustees adopted a position of strongly recommending, rather than mandating, COVID-19 vaccines and strongly recommending boosters for all employees and students, effective January 1, 2023. More information can be found on our District website by visiting https://www.nocccd.edu/covid19 .

Work Schedule: District employees are currently working a hybrid schedule of remote work and in-person each week until further notice. Number of in-person days may vary by position/department. This position offers the option of a 9/80 flexible schedule. This comprises eighty (80) hours in two (2) calendar weeks consisting of a fixed schedule of four (4) workdays at nine (9) hours each and one (1) workday at eight (8) hours in one calendar week and four (4) workdays at nine (9) hours each in the other calendar week. Any day within the two (2) calendar week period may be scheduled as the designated day off, provided that the corresponding weekday within the two (2) calendar week period is scheduled as the eight (8) hour workday. Questions regarding the work schedule may be discussed with Hiring Manager if selected as an interview candidate.

This is a confidential position subject to a six-month probationary period. Initial salary placement will be determined by the Office of Human Resources in accordance with Board Policy and is not negotiable. The applicant selected for the position will be required to provide identification and employment eligibility as outlined in the Immigration Reform and Control Act. NOCCCD will not sponsor any visa applications.

The District may choose to fill one or more positions from this recruitment within six (6) months.

To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate “N/A” (not applicable). Do not use terms such as “see resume” or “see attached”.

The minimum required number of references for this position is three (3) and will be requested at the finalist and/or offer of employment phase of the hiring process.

All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. Possession of the minimum qualifications does not ensure an interview.

Minimum Qualifications – Experience: One year of experience is equivalent to 12 months of experience at a maximum of 40 hours per week (full time). Applicable part-time experience will be converted to the full-time equivalent for the sole purpose of meeting the experience minimum qualification (Example: Twelve (12) months of part time work experience is equivalent to six (6) months full time).

Minimum Qualifications – Education: 24 units are equal to one year of education. As applicable, education must be from a regionally accredited institution and verifiable on a legible unofficial transcript.

Reasonable accommodations for applicants with disabilities may be requested by calling (714) 808-4810 at least three business days in advance of the scheduled examination/interview date.

Evaluations of foreign degrees and/or coursework are required. See our website at https://www.nocccd.edu/minimum-qualifications for information regarding evaluation of foreign degrees.

To apply, visit: https://apptrkr.com/3917915

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