Fiscal Technician I

Position Number: CM-157-2022

Department: Fiscal Services

Job Category:

Time (Percent Time):

Term (months/year):

Current Work Schedule (days, hours): Monday-Thursday, 7:30am-5:00pm/Friday, 7:30am-11:00am

Salary Range: A-69

Salary: A-69Steps 1 - 6: $4,386 - $5,598 monthly

Shift Differential: Shift differential eligibility based on the current collective bargaining agreement.

Open Date: 02/15/2023

Initial Screening Date: 03/13/2023

Open Until Filled: Yes

Application Procedure:

First Review of Applications: Complete application packets will be accepted until the position is filled; however, applications submitted by 11:59 p.m. (PT) on the above listed Initial Screening Date are assured consideration.

Applicants must submit all of the following materials online, unless otherwise noted, at Mt. SAC Employment Website to be considered for this position:

• A Mt. San Antonio College online application.

• A cover letter describing how the applicant meets the required education and experience.

• A detailed résumé that summarizes educational preparation and professional experience for the position.

• If applicable, College and/or university transcripts showing the awarded/conferred degree are required and must be submitted with the online application by all applicants, including current or former employees of the college, to demonstrate that the required educational qualifications are met. Unofficial transcripts are acceptable at the time of application; however, copies of diplomas are not accepted in lieu of transcripts.

• Optional – Three letters of recommendation that reflect relevant experience (do not use social media or professional networks as a means to provide letters of recommendation). Confidential letters of recommendation are not allowed for this position. 

Health & Welfare:

Mt. San Antonio College offers a competitive and excellent benefits package to eligible employees providing medical, dental, and vision benefits for eligible employees and their dependents. Lifetime medical benefits are also available for eligible retirees.

The College contributes an annual premium up to the family coverage amount for Kaiser Permanente $15 office visit medical, DeltaCare HMO dental, VSP vision and life insurance plans for eligible employees.

The District participates in the Public Employees’ Retirement System (PERS), State Teachers’ Retirement System (STRS) retirement programs, and National Benefit Services.

*Note: Salary and Health & Welfare Benefits are subject to change. Please visit the https://www.mtsac.edu/hr/benefits/index.html for further information.

Basic Function/Overview:

DEFINITION: Under general supervision, performs routine technical and administrative support duties in the preparation, maintenance, and processing of accounts payable, accounts receivable, and student accounts; maintains accounting and financial records.

SUPERVISION RECEIVED & EXERCISED: Receives general supervision from assigned supervisory or managerial personnel. Exercises no supervision over staff.

CLASS CHARACTERISTICS:This is the first experienced-level class in the Fiscal Technician class series. Initially under close supervision, incumbents with general administrative experience perform basic work in accounts receivable, accounts payable, and student accounts, in addition to performing a variety of record keeping and account support activities. Incumbents at this level usually perform most of the duties required of the positions at the journey-level, but are not expected to function at the same skill level and usually exercise less independent discretion and judgment in matters related to work procedures and methods. This class is distinguished from the Fiscal technician II in that the latter performs the full range of routine to complex administrative support and technical duties in the District's Fiscal Services Department and various other departments. Exceptions or changes in procedures are explained in detail as they arise.

Essential Duties/Major Responsibilities:

1. Performs a variety of routine administrative and technical account support duties related to accounts receivable, accounts payable, and student accounts, including balancing, adjusting, and maintaining accounts and financial records according to established policies and procedures.

2. Records, verifies, and deposits money into proper fund/accounts; prepares accounts receivable billings; maintains accounts receivable records.

3. Collects student registration and a variety of student fees and fines; processes cash and credit card transactions using cash register and bankcard electronic services; reconciles cash drawer; receives and counts cash, coins, and other monies; issues receipts; calculates revenue sub-totals and totals; and prepares third party student contracts payments and corrections.

4. Maintains student accounts receivable records for State collection program or collection agencies.

5. Counts, verifies, and reconciles cash, currency, coins, checks, and related receipts; prepares daily bank deposits; provides support for all operations within the vault and records and maintains cash receipts; opens and closes departmental vault and safes.

6. Prints payroll and accounts payable checks and transmits student refunds for payment.

7. Responds to inquiries and complaints from students regarding fees, fines, outstanding account balances, student refunds, parking permits, and a variety of related issues; ensures accounts are accurate; processes necessary corrections and refunds.

8. Assists students with debit card activation; maintains related records; analyzes, researches, and solves problems regarding routine transactions of lost debit cards.

9. Performs routine office clerical duties to support departmental operations, including answering telephones, taking and disseminating messages, interacting with walk-in customers, providing factual information to callers and visitors; composes routine correspondence; generates and responds to customer e-mails; orders supplies.

10. Opens, sorts, and stamps daily mail, and performs labeling and other mailing tasks.

11. Answers questions from staff, outside vendors, and financial institutions regarding policies and procedures.

12. Learns and applies emerging technologies and, as necessary, to perform duties in an efficient, organized, and timely manner.

13. Performs other duties as assigned.

Other Duties:

Knowledge Of:

1. Basic terminology and practices of financial and account document processing and record keeping and general accounting practices and procedures.

2. Business arithmetic and basic financial and statistical techniques.

3. Financial record keeping principles and procedures.

4. Modern office practices, methods, and computer equipment and computer applications related to work, including word processing, database, and spreadsheet software.

5. English usage, spelling, vocabulary, grammar, and punctuation.

6. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, students, and District staff, including individuals of various ages, disabilities, socio-economic and ethnic groups.

Skills and Abilities:

1. Perform detailed account and financial office support work accurately and in a timely manner.

2. Respond to and effectively prioritize multiple phone calls and other requests for service.

3. Learn and interpret, apply, and explain applicable policies and procedures.

4. Make accurate arithmetic and financial computations.

5. Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work.

6. Establish and maintain a variety of filing, record keeping, and tracking systems.

7. Understand and follow oral and written instructions.

8. Organize own work, set priorities, and meet critical time deadlines.

9. Operate modern office equipment including computer equipment and specialized software applications programs, 10-key calculator, copier/scanner, printer, fax machine, currency and coin counters, cash register, and bankcard systems.

10. Use English effectively to communicate in person, over the telephone, and in writing.

11. Understand scope of authority in making independent decisions.

12. Review situations accurately and determine appropriate course of action using judgment according to established policies and procedures.

13. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Minimum Qualifications/Education & Experience:

Equivalent to the completion of the twelfth (12th) grade supplemented by college-level accounting or related courses at a regionally accredited college and one (1) year of administrative, cashiering, accounting, or customer service experience, preferably within a higher education setting.

Equivalencies:

Any combination of training and experience which would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications is listed in the Minimum Qualifications section.

Preferred Qualifications:

License(s) & Other Requirements:

Examination Requirements:

Working Environment:

Incumbents work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Incumbents may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

Physical Demands:

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Incumbents in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Incumbents must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.

Hazards:

Conditions of Employment:

The person holding this position is required to be present on Mt. San Antonio College’s campus to perform all essential duties and responsibilities.

Official offers of employment are made by Mt. San Antonio College Human Resources and are made contingent upon Board approval. It is also required that a final offer of employment will only be made after the candidate has successfully been live-scanned and clearance for employment is authorized by Human Resources. Costs for live-scan services shall be borne by the candidate.

Notice to all prospective employees – The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Administrative Procedure 3518, titled Child Abuse Reporting, as a condition of employment.

As required by the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Mt. San Antonio Community College Annual Security Report is available here: https://www.mtsac.edu/safety/pdf/asr-final-2020.pdf.

The person holding this position is considered a ‘Responsible Employee’ under Title IX of the Educational Amendments Act of 1972 and is required to report to the College’s Title IX Coordinator all relevant details reported to him or her about an incident of alleged sexual misconduct including sexual harassment, sexual assault, dating and domestic violence and stalking.

Typing Certificate Requirements:

Special Notes:

A confirmation number will be assigned when your application packet indicates the supplemental questions have been answered and a document has been attached to each required link. Assistance with the online application process is available through Human Resources at 1100 N. Grand Avenue, Walnut, CA 91789-1399. Human Resources: (909) 274-4225. E-mail: employment@mtsac.edu.

DO NOT include photographs or any personal information (e.g. D.O.B, place of birth, etc.) on your application or supporting documents.

LONG DISTANCE TRAVEL FOR INTERVIEWS: Should you be invited to an interview, please contact our office to discuss an accommodation option if attending the interview would require you to travel in excess of 150 miles one way from your residence.

THE MT. SAN ANTONIO COLLEGE DISTRICT WILL NOT SPONSOR ANY VISA APPLICATIONS.

Foreign Transcripts:

Transcripts issued outside the United States require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the filing deadline. Accredited evaluation agencies can be found on the https://www.naces.org/members.

Inquiries/Contact:

Human Resources

1100 N. Grand Avenue, Walnut, CA 91789-1399

Phone: (909) 274-4225

E-mail: employment@mtsac.edu

Selection Procedure:

A committee will evaluate applications, taking into account breadth and depth of relevant education, training, experience, skills, knowledge, and abilities. The screening committee reserves the right to limit the number of interviews granted. Meeting the minimum qualifications for a position does not assure the applicant of an interview.

Interviews may include a writing sample, committee presentation, and/or performance test. The start date will be following Board approval and receipt of live scan clearance.

Special Instructions to Applicants:

To be guaranteed consideration, it is the applicant’s responsibility to ensure that all required materials are received before the initial screening date and time indicated on the job posting. Incomplete application packets will not be considered. All application materials will become College property, will not be returned, and will not be copied. Please visit our employment website at http://hrjobs.mtsac.edu to complete and submit your application for this position.

EEO Policy:

The College is an equal opportunity employer. The policy of the College is to encourage applications from ethnic and racial minorities, women, persons with disabilities, and Vietnam-era veterans. No person shall be denied employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex (gender), age, sexual orientation, or the perception that a person has one or more of these characteristics.

Conflict of Interest:

Mt. San Antonio College employees and the Board of Trustees members shall not engage in any employment or activity that is inconsistent with, incompatible with, or in conflict with Mt. San Antonio College’s Administrative Procedures (AP 2710 Conflict of Interest, AP 2712 Conflict of Interest Codes).

Cancel RTF Policy:

We reserve the right to re-open, re-advertise, delay, or cancel filling this position. This recruitment may be used to fill future vacancies.

To apply, visit https://apptrkr.com/3914166

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