GLENDALE UNIFIED SCHOOL DISTRICT CLASS DESCRIPTION

PAYROLL TECHNICIAN 

DEFINITION
Performs a variety of technical payroll accounting duties to assure district employees are paid in an accurate and timely manner; prepares and processes regular and supplemental payrolls; processes, calculates, verifies and updates records with a variety of payroll data.

DISTINGUISHING CHARACTERISTICS
A Payroll Technician assumes functional responsibility for the payroll accounting activity in the payroll department. The work of this class requires the frequent use of independent judgment in making decisions within established accounting systems and procedures and may involve training new Payroll Technicians. 
A Payroll Supervisor analyzes and makes recommendations for the successful operation of the payroll department, assumes direct supervisory responsibility for all payroll and health and welfare functions and performs the most critical, complex work. Supervises lower-level accounting technical and clerical positions in the Payroll Department.

SUPERVISION RECEIVED AND EXERCISED
General supervision is provided by the Payroll Supervisor or higher-level financial or administrative positions.

EXAMPLES OF DUTIES
Perform a variety of technical payroll accounting duties in accordance with established policies and procedures; assure district employees are paid in an accurate and timely manner; receive, review, verify, prepare and process various payroll records and documents.
Review and process employee time sheets; calculate and input time information, pay rates, salary adjustments and overtime pay; verify proper authorizing signatures, coding, calculations and accuracy of payroll adjustments; request and obtain signatures and additional information as needed.
Process regular and supplemental payrolls; input, code and adjust timesheet, employee and other payroll information in an assigned computer system; generate computerized lists and reports; develop spreadsheets; assure accuracy and completeness of input and output data.
Establish and maintain detailed permanent payroll records for district personnel; process and update records with pay rates, deductions, contributions, tax withholdings, tax-sheltered annuities, vacation and sick leave, and other data and information.
Calculate, assemble, match, code, sort, review, verify and post a variety of payroll data such as hours, tax information, leave, days worked and work assignment; balance, reconcile and submit payrolls for check processing; identify and resolve payroll issues and discrepancies.
Review and audit payroll data, records and reports for accuracy and completeness; compare and reconcile forms, statements, records, reports, lists, spreadsheets, time cards and other financial documents; identify errors and make appropriate corrections and adjustments.
Serve as an informational resource to employees concerning assigned payroll functions; respond to inquiries and provide detailed information concerning related salaries, deductions, leaves, taxes, paychecks, transactions, issues, practices, policies and procedures.
Compile information and prepare and maintain a variety of records and reports related to employee information, taxes, retirement, employment, leave, and assigned duties.
Communicate with district personnel and outside agencies to exchange information and resolve issues or concerns.
Operate a variety of office equipment including a calculator, copier, fax machine, computer and assigned software.
Receive, sort, process and distribute paychecks and mail as assigned; duplicate, sort, file and distribute payroll materials as necessary; prepare, distribute and respond to a variety of correspondence.
Process a variety of special payroll transactions such as retroactive pay, garnishments, lost warrants and overtime; follow up on and resolve outstanding warrants or warrant cancellations.
Monitor and adjust data and information related to employee usage of leave.
Perform related duties as assigned.

CLASS QUALIFICATIONS
Knowledge of:
Principles and techniques involved in payroll preparation and processing.
Methods, procedures and terminology used in technical accounting work.
Financial and statistical record-keeping techniques.
Preparation of comprehensive accounting reports.  
Verification and processing of payroll records and reports.
Payroll policies and procedures.
Data control procedures and data entry operations.
Modern office practices, procedures and equipment.
Operation of a computer and assigned software.
Oral and written communication skills.
Interpersonal skills including tact, patience and courtesy.
Arithmetic computations.
Ability to:
Perform a variety of technical payroll accounting duties to assure district employees are paid in an accurate and timely manner.
Process employee time information and related documents for payrolls.
Maintain accurate financial and statistical records.
Prepare and evaluate comprehensive accounting reports and statements.
Review, process, evaluate and verify a variety of financial information.
Monitor, audit, adjust and reconcile payroll data.
Identify, investigate and resolve financial errors and discrepancies.
Type or input data at an acceptable rate of speed.
Compare numbers and detect errors efficiently.
Learn, interpret, apply and explain laws, codes, rules, regulations, policies and procedures.
Learn tax withholdings, voluntary deductions and employee benefits.
Operate standard office equipment including a computer and assigned software.
Communicate effectively both orally and in writing.
Establish and maintain cooperative and effective working relationships with others.
Meet schedules and timelines.
Perform arithmetic calculations quickly and accurately.
Maintain regular and consistent attendance.

EMPLOYMENT STANDARDS
Minimum Requirements: Any combination equivalent to sufficient experience, training and/or education to demonstrate the knowledge and abilities listed above. Typically, this would be gained through graduation from high school and three years payroll, accounting or related experience.
Transportation:
Have a reliable means of transportation and/or driver’s license. 
Desirable Qualifications:
Classes and/or seminars in bookkeeping, accounting, or related field.
Written and oral proficiency in a second language.

WORKING CONDITIONS
Environment:
Office environment.
Physical Demands:
Dexterity of hands and fingers to operate a computer keyboard.
Seeing to read a variety of materials.
Hearing and speaking to exchange information.
Sitting for extended periods of time.         


6/28/2022  -  Classification Established by the Personnel Commission