Assistant Director of Facilities, Maintenance, and Operations

Ventura County Community College District

Salary: $99,663.00 - $133,554.96 Annually

Job Type: Classified Management

Job Number: 2022-02620

Location: Ventura College (Ventura CA), CA

Department: VC - Business & Administrative Services

Closing: 11/10/2022 11:59 PM Pacific

Description

WHAT YOU'LL DO

Under the direction of the Director of Facilities, Maintenance and Operations, plan, manage, supervise, and oversee the activities of building and grounds maintenance and construction at an assigned campus, including construction project management, utility services, custodial, warehouse and grounds keeping operations.

DISTINGUISHING CHARACTERISTICS:

A Director of Facilities, Maintenance, and Operations performs work of greater responsibility, complexity, and oversight than that of an Assistant Director of Facilities, Maintenance, and Operations. This includes responsibility for the strategic development and administration of policies, procedures, budgets, and plans as well as primary responsibility for the design and management of the most complex and large-scale new construction and facilities maintenance projects. In comparison, an Assistant Director of Facilities, Maintenance, and Operations is responsible for managing the day-to-day operations of the assigned functional areas. Furthermore, the Assistant Director of Facilities, Maintenance, and Operations manages small and/or routine construction projects and serves as back up to the Director for the larger and more complex projects. The Assistant Director acts as the Director is his/her absence.

The current vacancy is a full-time position (12 months/year, 40 hours/week) located at Ventura College. Pending Board Approval.

WHERE YOU'LL WORKEstablished in 1925, Ventura College was one of the first community colleges in California and currently has an enrollment of 14,500 students. Located approximately 60 miles north of Los Angeles and 30 miles south of Santa Barbara, the 112-acre campus is set in the rolling hills of Ventura - so close to the ocean that there is a clear view of the Channel Islands from several spots on campus.More about Ventura College can be found here: https://www.venturacollege.edu/

WHO WE AREThe Ventura County Community College District (VCCCD) is a public community college district serving residents through Ventura County. VCCCD's three colleges - Moorpark College, Oxnard College, and Ventura College - offer programs for transfer to four-year colleges and universities; career technical training, basic skills instruction; as well as community service, economic development, and continuing education for cultural growth, life enrichment, and skills improvement.The Ventura County Community College District recognizes that a diverse community of faculty, staff, and administrators promotes academic excellence and creates an inclusive educational and work environment for its employees, contractors, students, and the community it serves. With the understanding that a diverse community fosters multi-cultural awareness, promotes mutual understanding and respect, and provides role models for all students, VCCCD is committed to recruiting and employing a diverse and qualified group of administrators, faculty, and staff members who are dedicated to the success of all college students.The Ventura County Community College District does not engage in any employment practice that discriminates against any employee or applicant for employment on the basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, political beliefs, age, gender, sex, religion, transgender, sexual orientation, marital status, veteran status, and/or physical or mental disability.

SALARY PLACEMENT

New Employees: Generally, new employees are placed on the first step of the appropriate range of the salary schedule.

Current Employees: An employee who is promoted will be placed on the salary step of the new range of the appropriate salary schedule that provides a minimum increase comparable to a one-step increase in salary.New and current employees may be eligible for advanced step placement as outlined in https://www.vcccd.edu/sites/default/files/media/pdf_document/2021/PC%20Rules%20for%20Classified%20Handbook%20Final%2003.18.2021.pdf https://get.adobe.com/reader/

Representative Duties

Assist the Director in the planning, organization, management, and oversight of facility construction, remodeling, maintenance and operations activities at the college including custodial, grounds, maintenance, and warehouse functions. EAssist in the development, review, revision, and implementation of plans, policies, and procedures related to maintenance, grounds, custodial and warehouse activities; prepare and implement recommendations pertaining to process improvement, cost savings, and better efficiency. EMonitor new construction and scheduled maintenance projects, including all phases from initial concept to project close out; assist in project design, and direct and review the work of architects and other consultants; review and negotiate contractor-initiated changes in project scope as required; approve application for payment; review and approve construction project schedules and timelines; estimate labor and material costs; prepare construction project change orders for Board approval. ETrain, supervise, and evaluate the performance of assigned supervisory, technical, and support staff; prioritize, delegate and review assignments, work orders, and projects; evaluate work products and results; develop and enforce performance standards; establish and monitor timelines and schedules. EAssist in the preparation and administration of budgets; prepare recommendations and justifications regarding budget requests; authorize expenditures according to District policies and applicable regulations. EPerform inspections of all buildings and equipment; identify problems and assess physical condition; make recommendations for repairs and maintenance.ERecommend, develop, and implement energy management and cost savings programs by enhancing systems to run more cost efficiently to reduce maintenance costs. EManage and oversee facilities use for special events; review and ensure compliance on contractual agreements related to facilities use. EOversee preparation of purchase requisitions for supplies, labor, and equipment; review and approve invoices for purchases on open accounts. EPlan and implement college safety procedures and programs; identify and recommend environmentally sound practices intended to eliminate safety and health hazards. EReview legal documents related to construction and facility litigation claims; assist legal teams with fact finding process. EDirect and coordinate the removal and disposal of hazardous materials in accordance with federal, state and local laws, codes, and regulations; ensure proper documentation as required by law and District policies. EParticipate as member or chairperson of district and campus committees and task forces as assigned; direct committee and sub-committee activities on campus relating to facilities, maintenance, and operations functions; participate as member of management team for an assigned campus. EPrepare and submit a variety of technical reports, written plans, recommendations and proposals regarding assigned functions; make oral presentations to administrators and others as requested. EAct as Director in the absence of the Director of Facilities, Maintenance, and Operations. EPerform related duties as assigned.E = Essential Duties

Minimum Qualifications

Education: Bachelor's Degree in planning, engineering, public administration, business management, facilities or construction management, architecture, or a closely related field. Additional qualifying experience may substitute for the required college-level education on a year-for-year basis.Experience: Four years of paid experience overseeing construction, engineering design, project management, or facilities management including at least two years of direct supervisory experience.Experience managing new construction and facilities maintenance projects from inception to completion is preferred.LICENSES AND OTHER REQUIREMENTSValid California Driver's LicenseValid California Contractor's License is preferred

Supplemental Information

EXAMINATION AND SELECTION PROCESS:

This is an examination open to the public and current district employees seeking a promotional opportunity. To ensure consideration, please submit your application materials by November 10, 2022.The examination process may consist of any of the following components: A) Evaluation of Training and Experience (T&E) = Qualifying (pass/fail)

B) Technical Interview = 100% weighting on final score

Applicants must meet the minimum requirements by the filing deadline in order to move forward in the testing process. Those applicants who meet the minimum requirements will have their application materials reviewed through a Training and Experience (T&E) Evaluation.

TRAINING AND EXPERIENCE (T&E) EVALUATION:

A T&E is an assessment by subject matter experts of training and experience, beyond the minimum requirements, that has prepared the candidate for the position as evidenced in the application materials. When completing the application and the supplemental questionnaire (if applicable), outline in detail your education, training (such as classes, seminars, workshops), and experience. Please be sure to answer every component of each supplemental question as your responses will be scored and serve as your score on the training and experience (T&E) evaluation.

The candidates with the highest passing scores on the Training and Experience (T&E) Evaluation will be invited to the technical interview.

TECHNICAL INTERVIEW DATE RANGE AND LOCATION: Date Range: Monday, November 28, 2022 to Tuesday, December 6, 2022Location: The Technical Interview will be conducted remotely, using Zoom. In order to participate in the interview, you must have access to a computer with a camera, microphone, speakers, and a reliable connection to the internet.

The examination components and dates are subject to change as needs dictate. All communication regarding this process will be delivered via email.

SUBMISSION OF APPLICATION:

Applicants must meet the minimum qualifications as stated, including the possession of licenses, certifications, or other requirements, by the filing deadline in order to move forward in the recruitment process. You must attach copies of any documents that demonstrate your attainment of the minimum qualifications (e.g., unofficial transcripts, foreign transcript evaluation, copies of any required licenses, and/or certifications). Failure to submit any required documents may result in disqualification. All required documentation must be attached to your application; Human Resources staff will not upload your documents for you. The VCCCD does not accept letters of recommendation for classified positions. Please do not attempt to attach letters of recommendation to your application.

ONCE YOU HAVE SUBMITTED YOUR APPLICATION YOU WILL NOT BE ABLE TO MAKE REVISIONS TO YOUR APPLICATION MATERIALS.

When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information for your supervisors. Duration of work experience is calculated based off a standard 40-hour full-time work week. Part-time work experience will be prorated based off a standard 40-hour full-time work week. Experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications. When completing the supplemental questionnaire (if applicable), outline in detail your education, training (such as classes, seminars, workshops), and experience.

ELIGIBILITY LIST: Upon completion of the examination, the eligibility list will be compiled by combining the final examination score with applicable seniority and veteran's credits, if any. The candidates will be ranked according to their total score on the eligibility list. Certification will be made from the highest three ranks of the eligibility list. This eligibility list will be used to fill current vacancies for up to one year from the date of the technical interview. PROBATIONARY PERIOD: All appointments made from eligibility lists for initial appointment or for promotion, with certain exceptions, shall be probationary for a period of six (6) months or one hundred thirty (130) days of paid service, whichever is longer. Classified management, police, and designated executive classifications shall be probationary for a period of one (1) year of paid service from initial appointment or promotion. ACCOMMODATIONS: Individuals with disabilities requiring reasonable accommodation in the selection process must inform the Ventura County Community College District Human Resources Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request in an email to https://mail.google.com/mail/?view=cm&fs=1&tf=1&to=hrmail@vcccd.edu including an explanation as to the type and extent of accommodation needed to participate in the selection process.

DEGREE INFORMATION:

If a degree/coursework is used to meet minimum qualifications, an official copy of your transcripts will be required upon hire. If you have a foreign degree and the institution from which your degree was granted is not recognized as accredited by the Council for Higher Education Accreditation (CHEA) or the U.S. Department of Education, foreign transcript evaluation is required if the foreign degree/coursework is used to meet minimum qualifications. The foreign transcript evaluation must be included with your application materials. Visit the https://www.chea.org/state-licensed-or-authorized-institutions or the https://ope.ed.gov/dapip/#/home to search for institutions that are recognized as accredited. If you need your transcripts evaluated, please review the https://www.vcccd.edu/sites/default/files/media/pdf_document/2020/AGENCIES%20APPROVED%20FOR%20FOREIGN%20TRANSCRIPT%20EVALUATION.pdf https://get.adobe.com/reader/. If applicable, an official copy of your foreign transcript evaluation will also be required upon hire.

For more information about the recruitment process at VCCCD, including responses to Frequently Asked Questions, please visit our https://www.vcccd.edu/departments/human-resources/employment/classified-non-academic-careers.

To apply, please visit https://apptrkr.com/3584043

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